PRBB 2019-2020 Board Officers President Lisa Gaffey - - PowerPoint PPT Presentation
October 7, 2019 PRBB 2019-2020 Board Officers President Lisa Gaffey prbbpresident@gmail.com Pine-Richland Band Boosters Vice-President Kristin Barcaskey prbbvice@gmail.com Treasurer Geoff Meyer prbbmoney@gmail.com Secretary -
Pine-Richland Band Boosters
October Monthly Meeting
President – Lisa Gaffey prbbpresident@gmail.com Vice-President – Kristin Barcaskey prbbvice@gmail.com Treasurer – Geoff Meyer prbbmoney@gmail.com Secretary - Lori Jones prbbsecretary@gmail.com
2019-2020 Board Officers
October 7, 2019
Attendance Band Director Operations Spring Band Trip Financial Reports Fundraising Events and Schedules Volunteers Reminders Conclusion
Agenda
Please sign in so that we have a record of your attendance.
Attendance
Website, Communications, Finances All ongoing. Trailer Replacement Continued coordination with
district for replacement due to hail damage. District request for bids to be posted Mid-October.
Chick-fil-A Food Rewards Program Including our
September submission of receipts, PRBB had a balance
PRUBO Policy 915 Submitted for September 30
deadline.
Financial Audit Audit finalized for September 15
deadline.
Fundraisers Submitted electronic forms online and
were approved by Mrs. Bowman.
Corporate Sponsorship Chair position is vacant and
holds extreme profit potential.
Operations
Digital Media Chair Thanks to Digital Media Chair, Kelly Metzgar, new and improved access to images, video, news, and more through social media. Trying to collect and gather as many photos/videos as possible of “The #1 Band in the Land!” If you take photos or videos while at a game or event, you can upload them to the PRBB Google Photos album: https://photos.app.goo.gl/L7d3SChNvKYNpEns6 If you would prefer, you can email or text them to: kmetzgar127@gmail.com/724-612-2950. Photos will be uploaded to our Google Photos album and videos will be put on our YouTube channel. The images and footage will be used to promote the band through various avenues such as the yearbook, etc. And don’t forget to follow us on Instagram @pinerichlandmarchingband. Photos and videos will be shared there all season long! PRBB Google Pics Instructions Thanks to everyone that has been contributing to our Google Photo Album!
Operations
Pine-Richland Band Director Band Director
Spring Trip Commitments and Deposits have
been received. Thanks for getting those forms and payments in on time!
Confirmed Participation: 233 students
attending, 14 not attending, and 5 had no
Students individually responsible for the cost
$689 per student. $200 deposit paid, balance
Individual Cancellation Insurance was
available at a cost of $39 per student. Window to purchase insurance has passed. About half purchased insurance.
Specific trip details, including Proposed
Itinerary and Individual Cancellation Coverage Policy, available on band website.
Please direct trip questions to Mr. Scott or
Trip Coordinator, Sabrina George, at sabrinageorge@zoominternet.net
April 30 through May 3 Louisville, KY and Cincinnati, OH
Spring Band Trip
Kentucky Derby “Pegasus Parade” Great Wolf Lodge Cincinnati King’s Island Amusement Park
Trip Payment Schedule
Spring Band Trip
Commitment Forms and Initial Deposit Payment $200 Due September 23, 2019 To ensure that all student intentions are verified, each student must submit this form -- even if they are not traveling with the band. Individual Cancellation Coverage (Optional) $39 Due September 23, 2019 Travel insurance must be purchased by September 23, 2019. No refunds will be given for any reason without purchase of this coverage. PRBB is unable to refund any travel funds. Final Balance Payment $489 Due February 15, 2020 TOTAL TRIP COST PER PERSON $689 * (estimate) TOTAL WITH $39 INDIVIDUAL CANCELLATION COVERAGE $728 * (estimate) *Total trip cost per student is an estimate. Final payment may fluctuate slightly.
C O M P L E T E D C O M P L E T E D
All checks must be payable to travel agent “EMA” and include student’s name in memo line. Please do not combine checks.
Treasurer Notes
Geoff Meyer, Treasurer
Current Cash Balance as of October 7, 2019 is
$106,240.25
AV Band Festival – Big Success
$3,924.49 net profit from ticket sales $7,204.20 sales from Concessions and Candy Stand $12,032.65 - Gross total proceeds for PRBB (including 50/50)
Concessions and Candy Stand
Season to Date (Gross Sales incl. festival)
Concessions - $13,709.25 Candy Stand - $15,439.35
Kennywood Sale closed
692 tickets sold – projected profit of $8,778
Audit of 2018 – 2019 Fiscal Year – COMPLETE
Special thanks to Lori Horan, Christine Krill, Rich Barcaskey
and Denise Layne
2018-2019 IRS Tax Filing due Nov. 15, 2019
Why Fundraise? Without fundraising, PRBB would not be able to support all of the things we do to benefit the band and to improve the overall band experience for our young musicians. Annual Goal Revenues equal or exceed expenses.
Benefits all students and the
band organization as a whole.
Covers expenses not covered by
the district budget.
Supports band needs. Includes small and large
expenses (i.e. band trailer, music, and equipment).
Covers band trip expenses
beyond individual student cost.
Fundraising
Core Fundraisers Kennywood Ticket Sales Band Spiritwear Sales Concessions and Candy Stand Chick-fil-A, Moe’s, and Bake Sales Direct Donations Potential Additional Fundraisers AV Band Festival Sales and Concessions Garden Flags, Magnets, and Decals Thanksgiving Pie Sale Z-Roni Pepperoni Roll Sale Spring Raffle? Corporate Sponsors? Pomerleau Scholarship Fundraising Bake Sale at Winter Spring Concert Contact Kristin Barcaskey, PRBB Vice-President and Fundraising Director, with any fundraising questions, concerns, and/or proposals. prbbvice@gmail.com
Fundraising
Recent, Current, and Upcoming
J.Crew The Block Northway Shop for a Cause was on Saturday, September 14. PRBB will be receiving $299 from J.Crew! Thanks for shopping at the event! Garden Flags, Magnets, and Decals Sale Deadline was September 30. Thanks for ordering! Sold 11 flags, 13 magnets, and 12 decals. Not great participation. Okay since this was not meant to generate a ton of funds but to provide an opportunity to display band spirit! Order placed October 2. Turn around time and delivery expected within two weeks. Spiritwear Sale Due to unforeseen challenges, PRBB has suspended Spiritwear Sales with the current vendor. PRBB is in the process of finding a new vendor to suit
Pie Sale kicks off soon with delivery in time for Thanksgiving. Charms Online Store will be used for the sale. Will need volunteers on delivery day. Z-Roni Pepperoni Roll Sale in January after the winter break with Friday, January 31 delivery date in time for Superbowl on February 2. Direct Donations Campaign continues. If you have not already done so, please, please, please, donate online in Charms or send a check payable to “PRBB”. Raffles have the potential to net huge profits: 2,000 tickets at $5 each equals $10,000. For success,, we need an enticing prize. Do you have something to donate for a Raffle? If so, please contact Kristin Barcaskey at prbbvice@gmail.com.
Pie Sale Kick-off on Friday, October 18. Sale runs for two weeks with delivery before Thanksgiving. Final orders are due Friday, November 1. Delivery will be on Tuesday, November 26. Stay tuned for more details about the online sale!
Fundraising
10”Fruit Pies $13
Apple, Caramel Apple Walnut, Very Berry, Blackberry, Cherry,
Peach, Peach Praline, Pumpkin, Red Raspberry 8” No Sugar Added Pies $8
NSA Apple, NSA Cherry
8”Crème Pies $10
Lemon Meringue, Coconut Crème, Chocolate Crème,
Chocolate Peanut Butter Apple Dumplings
Out of Stock
Pumpkin Roll $9
2019 Allegheny Valley
Marching Band Festival hosted by Pine-Richland at PRHS Stadium on Wednesday, September 18
ü Beautiful Weather ü Huge Turnout ü Awesome Shows Fundraising Successes ü Concessions ü Candy Stand and
Candygrams
ü 50/50 Raffle ü Ticket Sales
Events and Schedules
Enormous thanks to Lori Jones for all of her work organizing this large event! Additional thanks to all of our amazing volunteers and chaperones! We couldn’t have done it without you! Setup Volunteers Band Hosts and Hostesses Ticket Booth Volunteers Gatekeepers Parking Team Concessions Team Candy Stand Volunteers Candygrams Table Volunteers Snack Volunteers 50/50 Raffle Crew … and More!
Friday, October 25
Save the date to celebrate the Class of 2020 band members! Events and Schedules
Freshman, Sophomore, and Junior Parents: Please help the seniors celebrate through the various donation and volunteer
so!
Send donations to school in an envelope addressed: “Senior Night Attn: Anna Schmitt/Matthew Mahafkey”. Put all donations in the band box. Still need:
Giant Eagle gift cards
Pretzel Factory gift cards
Monetary Donations (Please make checks payable to “PRBB”.)
Volunteers and Water and Cookie Donations
Still need cases of water and cookie trays too. Please use the SignUp link so that we can keep track of donations and remaining needs.
Questions? Please email Anna Schmitt: annaschmitt89@yahoo.com Senior Parents: Invitations with details were emailed. Please RSVP as soon as possible to Anna Schmitt at annaschmitt89@yahoo.com.
Remember to print the letter for admission to the field on Senior Night.
Download the picture order form on the website. Bring your completed form and payment with you on Senior Night if you wish to purchase Senior Night pictures.
What is the Senior Book?
The Senior Book celebrates the Class of 2020 band members. It is a nice memento even for underclassmen — it's the closest thing the band has to a yearbook. Each senior has a full page biography page in which their answers to survey questions are
advice to freshmen. Some of the answers are funny and some are touching; all are
many pages of candid photos.
Last Call Deadlines
Book Orders Every senior receives one complimentary copy of the book at
Senior Night. Additional copies for seniors, families, or underclassmen may be
October 1.
Senior Book Ads If you have an ad for your senior or an ad from a business,
please contact Senior Book Co-Chairs Angela Gross and Leanne Finney at prsrbook@gmail.com immediately, since deadlines have actually passed. Artwork is needed ASAP; payment can still be sent by mail to arrive next week.
Events and Schedules
Since deadlines have passed, please contact Senior Book Co-Chairs Leanne Finney and Angela Gross IMMEDIATELY at prsrbook@gmail.com if you missed a deadline and would like to inquire about an ad or book purchase. Senior Book printing begins Monday, October 14!
NOVEMBER DECEMBER Friday, November 1 Wednesday, December 4 WPIAL Playoffs - Round 1 All-District Band Concert TBD 7:00pm Monday, November 4 l Booster Meeting 7:00pm Saturday, November 9 Veterans Day parade TBD City of Pittsburgh Monday, November 11 PMEA Honors Jazz Tryouts Evening Pine-Richland High School
Always check the band website for the most accurate details, call times, and last minute changes.
Events and Schedules
NEW FESTIVAL!
Grove City College Band Festival Saturday, October 12 6:30pm
(call time 4:00pm)
Free Admission & Free Parking
OCTOBER Friday, October 11 Football at Mt. Lebanon 6:30pm Friday, October 12 Grove City College Band Festival 6:30pm Friday, October 18 Football at Seneca Valley 7:30pm Friday, October 25 SENIOR NIGHT North Allegheny at PRHS 7:00pm Saturday, October 26 Community Halloween Parade Grandview Heights Neighborhood 10:30am Meet at Kayla Court 11:00am Parade Begins Best Costumes Win Prizes!
Interests
On Parent/Adult Contact Information Page in Charms, please select areas in which you may want to be involved from the pull-down “Interests” menu in Charms.
Selecting or indicating an “Interest” is not a commitment. It simply provides a list of people that may be available and willing if and when there is a particular need.
Volunteers (non chaperone)
SignUp.com is utilized to recruit and manage volunteers.
Openings communicated via email and on the website.
If you need to change/cancel your volunteer commitment, please do so online. Volunteer openings need to be accurate and current on the site. If unable to volunteer at the last minute, please contact chair directly.
Lori Jones is the SignUp.com Volunteer Manager
Chaperones
Parent volunteers are utilized for each band event.
If you are interested in chaperoning the trip or other band events, you must be on the PRBB chaperone list. You can indicate your interest and be added to the list by selecting “Chaperones” under “Interests” in Charms. Chaperone Chairs contact this group and make assignments based on specific chaperone needs and volunteer experience.
Spring Trip chaperones are selected based on experience and service as a chaperone throughout the year.
Chaperones are highly encouraged to have PRSD independent volunteer clearances. ALL trip chaperones must have PRSD independent volunteer clearances and meet district requirements.
Volunteers
Volunteers
November 11 PMEA Jazz Tryouts at PRHS Will need volunteers
to collect fees at registration table, to assist with Concessions, and
for a SignUp.com link as we approach the event.
Concessions and Candy Stand These are vital fundraisers.
Read emails and check website to access the SignUp.com link to volunteer openings. Many options and shifts available, including Thursday volunteers needed to assist with Pepsi order delivery. Still need clean up volunteers at concessions, just not candy. One more regular season game and, hopefully, a home playoff game.
Thank You! With over 250 band members, it takes a lot of
volunteers to make things work smoothly! Thanks to all of you for volunteering! We are blessed with a remarkable team of parents!
If you have not yet volunteered for anything this year, please sign up for a shift during the remaining home game(s)! And remember… always buy from the right side as you enter the stadium from the parking lot.
Band Website: Check Band Website for latest news, calendar, call times, and other
Charms: PR Marching Band utilizes Charms Office Assistant for band management including registration, communication, and some fundraising sales.
Band information is emailed and texted to families via Charms. Be sure that all
student and parent contact info is entered and current in Charms.
Text messaging for arrival times to the school following away games and other
events is communicated via Charms.
Some fundraising sales managed online. Deadlines and details communicated
via email and the website. Use Affinipay whenever possible.
Emails and Text Messaging: Please watch for emails and text messages and read them thoroughly.
Band Booster Meetings: Attend meetings on the first Monday of each month at 7:00pm in the PRHS Band Room.
Chick-fil-A: Collect Receipts from Cranberry and Wexford locations for the Food Rewards Program!
Moe’s: Collect Receipts from ten locations for the Catering Credit Program!
Volunteer: Mark your “Interests” in Charms and use SignUp.com to help out and make new friends.
Questions: Check emails and band website for answers first. If you still can’t find what you are looking for, contact Lori Jones prbbsecretary@gmail.com with questions.
Reminders
Thank you for being a valuable member
See you next month!
Conclusion
Next Booster Meeting
Monday, November 4 7:00 pm in PRHS Band Room