PRBB Pine-Richland Band Boosters 2019-2020 Board Officers - - PowerPoint PPT Presentation
February 3, 2020 February Monthly Meeting PRBB Pine-Richland Band Boosters 2019-2020 Board Officers President Lisa Gaffey prbbpresident@gmail.com Vice-President Kristin Barcaskey prbbvice@gmail.com Treasurer Geoff Meyer
Pine-Richland Band Boosters
President – Lisa Gaffey prbbpresident@gmail.com Vice-President – Kristin Barcaskey prbbvice@gmail.com Treasurer – Geoff Meyer prbbmoney@gmail.com Secretary - Lori Jones prbbsecretary@gmail.com
2019-2020 Board Officers
February 3, 2020
Attendance Band Director Operations Spring Band Trip Financial Reports Fundraising Events and Schedules Volunteers Reminders Conclusion
Agenda
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Attendance
Pine-Richland Band Director Band Director
Operations
New Uniform Committee
Parent and Student Committee formed to design and select new
uniforms for 2020-2021 School Year.
Uniforms need to be ordered soon. Design artwork being produced. Upon approval, sample uniform will be
Trailer Replacement
New trailer to be complete on February 4. Will then be outfitted with specific interiors and custom graphics for the
band. Utility Cart Acquisition
Acquisition of utility cart for band use is in the works.
PMEA Honors Jazz at PRHS
Friday, February 7, and Saturday, February 8 Help needed to manage ticket, photo, and CD sales on Saturday. Need approximately ten volunteers from 12:00pm-4:00pm on Saturday. Parents and NHS Students should use emailed link to volunteer.
Matt Graf Class of 2020 Scholarship
The Matt Graf Scholarship Fund awarded a $1,000 scholarship to a senior band member again this year. All senior band members were eligible and could apply. Scholarship recipient was announced at the All-District Band Concert on Wednesday, December 4, 2019.
Congratulations to recipient Blake Briski!
Pomerleau Scholarship Bake Sale
$555 in donations collected for PROF Scholarship
Thanks for all the donations of delicious baked goods!
Winter Concert Spiritwear Sale
$686 collected in ”Cash and Carry” Sales
Sold about half of new $1,200 Play2Wear Inventory
Remaining inventory is available for purchase
Winter Concert Concessions, Candy, and Chick-fil-A Sales
$582 in sales
Kate Spade Raffle
$510 in raffle ticket sales
Thanks to our generous anonymous donor!
Volunteers and Chaperones
Thanks to all volunteers and chaperones that helped make the night a huge success!
Operations
April 30 through May 3 Louisville, KY and Cincinnati, OH
Spring Band Trip
FEBRUARY 15
$ 4 1 4
Student Contributions! With an extended
football/concessions season, additional revenue from the AV Band Fest in September, and generous donations from our families, PRBB will contribute $75 towards the cost of the trip for each student this year. ($75 x 233 students = $17,475)
Spring Trip Balance Due! Students individually
responsible for the cost of their own trip. Trip cost was originally estimated to be $689 per student. A $200 deposit was paid upon commitment in the fall. Balance of $414 ($489 less $75 contribution from PRBB) is due February 15.
Spring Trip Chaperones! District requires 1:10 ratio
going on the trip. Therefore, 16 additional chaperones are needed. Currently, 13 chaperones have
portion of the trip cost for our dedicated volunteers.
Fantastic Participation this Year! Confirmed
Participation: 232 students attending.
Specific trip details, including Proposed Itinerary,
Payment Schedule, and Individual Cancellation Coverage Policy, available on band website. Window to purchase insurance has passed.
Spring Trip chaperones are selected based on
experience and service as a chaperone throughout the year. ALL trip chaperones must have PRSD independent volunteer clearances and meet district requirements.
Please direct trip questions to Mr. Scott or Trip
Coordinator, Sabrina George, at sabrinageorge@zoominternet.net.
April 30 through May 3 Louisville, KY and Cincinnati, OH
Spring Band Trip
Kentucky Derby “Pegasus Parade” Great Wolf Lodge Cincinnati King’s Island Amusement Park
Treasurer Notes
Geoff Meyer, Treasurer
PRBB continues to be on solid financial footing.
Current Cash Balance as of February 3, 2020 is $93,774.94 Proceeds from Pepperoni Roll Sale - ~$250 Outlook for the rest of the Fiscal Year
Major Expenses
Trip - ~$27,000
PRBB providing $75 for each student attending
Remaining covers portion of Chaperone expenses and travel expenses for trailer, gas, etc.
Senior Banquet - ~$2,000 2020 Drill Master Marching Routine - ~$1,000 Motorized Band Cart - ~$2,000
Revenue Opportunities
Spiritwear – Currently $2K under budget 2020-21 donations – TBD
2020-21 Outlook
5 scheduled football home games with potential 6th preseason
and playoffs
Zroni Pepperoni Roll Sale
January Sale is complete.
Only 13 students participated in the sale with a total of 55 Zroni rolls sold.
$770 collected, less $520 invoice, netted $250 profit.
For reference: Approximately 5% of our students participated with an average sale of just four rolls each.
Rolls were delivered on Friday, January 31.
Hopefully, everyone enjoyed them on Superbowl Sunday.
Thanks for utilizing Charms and Affinipay for online sales.
Fundraising
Fundraising
Blaze Pizza in Cranberry
President’s Day No school Monday, February 17 4:00pm-8:00pm 20% of proceeds
donated to PRBB
Spring Spiritwear Sale
Get your favorite Spiritwear anytime and be prepared for the Spring Trip. Sale available online 24/7. See band website for link to Play2Wear site.
Spring Music Raffle
Due to decreased fundraiser participation, amount of effort required to
coordinate, and low potential benefit per student, there will be no spring raffle this year. Even if we cleared a full $10,000 profit, which is highly unlikely, it would only decrease student cost by $50. Poor projection factors simply outweigh the benefits per student.
That said, if you have something to donate for a raffle and/or would be
willing to facilitate a spring raffle, please contact Kristin Barcaskey at prbbvice@gmail.com.
Fundraising
Always check the band website for the most accurate details, call times, and last minute changes.
Events and Schedules
Band Camp 2020
Band Camp is MANDATORY! Mark your calendar NOW!
August 10-14, 2020 August 17-20, 2020 Kennywood Day is
August 21, 2020
Friday, February 7 and Saturday, February 8 AV Honors Jazz at PRHS Saturday, February 15 Final Trip Balance Due: $414 Monday, March 2 March Booster Meeting Post-Musical/Late March or Early April TBD Wind Ensemble and Jazz Concert Monday, April 6 April Booster Meeting Thursday, April 30 thru Sunday, May 3 Spring Trip to Kentucky Derby Wednesday, May 13 Spring Band Concert Friday, June 5 Wind Ensemble Graduation Performance
Per PRBB Bylaws, if there is only one person nominated per position, there is no need for a ballot election. Nominations will become official at the next PRBB meeting on March 2, 2020.
President – Lori Jones Vice President – Kristin Barcaskey Treasurer – Geoff Meyer Secretary – Deb Gimbel
Volunteers
Committee and Fundraising Chairs
Committee Chair and Fundraising Chair Positions will be open
the for 2020-2021 school year.
Currently assessing needs. If you are interested in being a chair or would like to continue in
your current chair position, please contact Lori Jones or another board member to let them know that you would like to be part of
Please consider volunteering for a position.
Volunteers
Reminders
Band Website: Check Band Website for latest news, calendar, call times, and
Digital Media: Thanks to Digital Media Chair, Kelly Metzgar, new and
improved access to images, video, news, and more through social media.
PRBB Google Pics Instructions Thanks to everyone that has been contributing to our Google Photo Album!
Emails and Text Messaging: Please watch for emails and text messages and
read them thoroughly.
Band Booster Meetings: Attend meetings on the first Monday of each month
at 7:00pm in the PRHS Band Room.
Upload photos or videos to the PRBB Google Photos album: https://photos.app.goo.gl/L7d3SChNvKYNpEns6 Email or text images to: kmetzgar127@gmail.com/724-612-2950. Photos uploaded to Google Photos album and videos put on YouTube channel. Follow us on Instagram @pinerichlandmarchingband. Photos and videos shared all season long!
Charms: PR Marching Band utilizes Charms Office Assistant for band management including registration, communication, and some fundraising sales.
Band information is emailed and texted to families via Charms. Be sure that
all student and parent contact info is entered and current in Charms.
Text messaging for arrival times to the school following away games and
Some fundraising sales managed online. Deadlines and details communicated
via email and the website. Use Affinipay whenever possible.
Volunteer: Mark your “Interests” in Charms and use SignUp.com to volunteer and make new friends.
Chick-fil-A: Collect Receipts from Cranberry and Wexford locations for the Food Rewards Program!
Moe’s: Collect Receipts from ten locations for the Catering Credit Program!
Questions: Check emails and band website for answers first. If you still can’t find what you are looking for, contact Lori Jones prbbsecretary@gmail.com with questions.
Reminders
Thank you for attending! You are a valuable member
See you next month! Go Rams!
Conclusion
Next Booster Meeting
Monday, March 2 7:00 pm in PRHS Band Room