PRBB April Meeting Pine-Richland Band Boosters 2019-2020 Board - - PowerPoint PPT Presentation
April 2020 Virtual Edition PRBB April Meeting Pine-Richland Band Boosters 2019-2020 Board Officers President Lisa Gaffey prbbpresident@gmail.com Vice-President Kristin Barcaskey prbbvice@gmail.com Treasurer Geoff Meyer
Pine-Richland Band Boosters
President – Lisa Gaffey prbbpresident@gmail.com Vice-President – Kristin Barcaskey prbbvice@gmail.com Treasurer – Geoff Meyer prbbmoney@gmail.com Secretary - Lori Jones prbbsecretary@gmail.com
2019-2020 Board Officers
April 2020 Virtual Edition
Attendance Band Director Operations Spring Band Trip Financial Reports Fundraising Volunteers Events and Schedules Reminders Conclusion
Agenda
Obviously, no need to sign in, but thanks for attending virtually!
Attendance
Pine-Richland Band Director Band Director
MASKS UP!
Band Director
MASKS UP!
IMPORTANT MESSAGE FROM THE DIRECTORS
Copied from prior March 24, 2020, email and website communication. PR Band Student Online Learning Hello all PR band students and parents, We hope you are all safe and feeling well during these unprecedented times! We have created a website to streamline instruction and information to all our students. Please access it often and check out your class page and the resources page for tips on practicing and other musical items. Save or bookmark the link for easy access:
https://sites.google.com/pinerichland.org/prband2020alternativelearning/home
Our main expectation is quoted on the homepage: “Make and listen to meaningful music each day and let us know about it.” Students must use their PR email account to log their musical experiences through the button on the homepage. It is best to view the site on a computer or by using the Desktop site view on a phone. You may receive this message in duplicate today in our attempt to reach everyone. Hope to see you soon!
Operations
UPDATE New Uniforms for 2020-2021
Design artwork had been produced and approved and a sample uniform
was being made for school board approval before production could begin. Due to the pandemic, all uniform production has been halted. We will have to wear our old faithful uniforms for one more year! Unfortunately, nothing we can do about that. CHANGES Dance Team, Color Guard, Drum Major, and Drumline Tryouts
Dance team, color guard, drum major, and drumline tryouts will be altered
this year. Updated info will be communicated soon.
Operations
Trailer Replacement
New trailer is complete and being outfitted with specific interiors and
custom graphics for the band. Utility Cart Acquisition
Acquisition of yet-to-be-named utility cart for band use is in the works.
Blake Briski Eagle Scout Project: Band Room Improvements
Remodeling the tuba/drum shelves and replacing the plastic ceiling tiles
with acoustic ceiling tiles/sound absorbing panels.
A $1,400 donation from PRBB to finance the project was approved at the
March 2, 2020, meeting. Any leftover donations will be returned to PRBB.
Funds will go towards materials required for the project, such as ceiling
tiles, lumber, carpet, nails, and paint.
Construction was to begin by the end of March/beginning of April but was
put on hold due to recent events. Despite these setbacks, Blake still plans to complete the work when permitted.
Class of 2020 PRBB Scholarship Applications were available
All band seniors, including members of the color guard and
dance team, were eligible for the PRBB Scholarships.
Completed applications were due postmarked no later than
Wednesday, April 1, 2020.
Four (4) - $500 scholarship recipients will be selected.
Two (2) scholarships for music majors Two (2) scholarships for non-music majors
The Class of 2020 PRBB Scholarships were to be awarded at
the PRHS Spring Band Concert on May 13, 2020. As the concert has been cancelled, please stay tuned for alternate plans to announce the recipients.
Operations
Fantastic Participation this Year! Over 230 students
were scheduled to go on the band trip this month, that’s almost everybody!
Sadly, No Saddle Needed! Unfortunately, as you all
know, due to the Coronavirus pandemic , the Kentucky Derby was postponed, and Pennsylvania schools have been closed for the remainder of the school year. Obviously, our trip had to be cancelled. We are all terribly disappointed by this news. We are thinking of
band trip.
Trip Refund Communications! Sign up for texts in
Charms to receive any trip refund updates. (Next slide includes latest communication from our treasurer).
Questions? Please direct questions to Mr. Scott or PRBB
Treasurer, Geoff Meyer, at prbbmoney@gmail.com.
April 30 through May 3 Louisville, KY and Cincinnati, OH
Spring Band Trip
Kentucky Derby “Pegasus Parade” Great Wolf Lodge Cincinnati King’s Island Amusement Park
Email message from April 13, 2020 Greetings PR Band Parents. I hope everyone is coping well with our new normal. I know I speak for the vast majority of the band family that we are simply crushed that so many spring events have had to be cancelled especially for our Seniors. I know many of you are wondering about refunds for the Louisville trip, so I wanted to make sure we stay in communication to keep you informed on progress. I am going to separate the messages below into "insured" and "uninsured" because there are different plans depending on if you purchased the insurance. Please see below: Insured: Anyone that purchased the optional insurance will receive a full refund for their trip costs paid. I have received the check from the travel agent and am waiting for it to clear before issuing checks but should be able to get started on them this week. Nearly half of the band purchased insurance so there are a lot of checks to write and mail. Uninsured: For those that did not purchase insurance we are working with the travel agent to get as much money back as possible, but we do not expect to be able to issue a full refund. Because any refunds we are able to provide will be paid by refunds from deposits with various companies, we are in a waiting game as the travel agent is working with each company to recover our money. As you can imagine, those companies are also trying to resolve deposits with other clients, so we have to be patient. Please know that our travel agent is doing his best to get as much back as possible. Due to PRUBO regulations, PRBB will not be able to make up any difference on partial refunds. I will communicate to everyone again when I have more information. Again, I want to thank everyone for their patience while we work through refunds. If you have specific questions, you can reach me at prbbmoney@gmail.com. Thanks and stay safe! Geoff Meyer
Trip Refund Message from the Treasurer
Spring Band Trip
Treasurer Notes
Geoff Meyer, Treasurer
Current Cash Balance as of April 1, 2020 is $92,473.42 Outlook for the rest of the Fiscal Year:
With all major activities including the trip cancelled we will
carry over a larger balance to next year than we normally would.
Potential Expenses Remaining:
2020 Drill Master Marching Routine - ~$1,000 Motorized Band Cart - ~$2,000
Trip Refunds
Insured – Checks should be out within a week or so. Uninsured – No timeline. Most of the vendors we had deposits
with are either closed or furloughed and are not answering calls
Senior Recognition
With our normal senior recognition events cancelled we are
hopeful that we will be able to do something over the summer to recognize the seniors. If we can, we will make it as special as possible.
Spring Spiritwear Sale
Get your favorite Spiritwear anytime! Sale always available online 24/7. See band website for link to
Play2Wear site.
Select clothing and accessories available for immediate purchase.
Magnets still available too. (Small Magnets: $3 each. Large Magnets: $5 each.) Please contact Kristin Barcaskey at prbbvice@gmail.com to purchase or inquire about available items. Available inventory will also be posted to the website.
Fundraising
Make sure you have plenty ty of band gear to to show your support t and ce celebrate te th the band!
ü Quarantine Casual ü Social Distancing Shirts ü Sofa Sweatpants ü Shelter in Place Shorts
Available In-Stock Spiritwear Inventory
Fundraising
Quantity Unit Style Item Color Size Available Price Rams Custom PR Socks Green Large 2 12.00 $ PR Band Stadium Blanket Black One Size 2 32.00 $ PR Band Stadium Blanket Green One Size 1 32.00 $ PR Band Fleece Headband Black One Size 2 18.00 $ PR Band Fleece Beanie Dark Green One Size 2 20.00 $ PR Band Fleece Pom Beanie Black One Size 3 20.00 $ PR Band Adjustable (Baseball) Hat Black One Size 1 20.00 $ PR Band Flannel Pants Black Youth Large 2 35.00 $ PR Band Flannel Pants Black Adult Small 2 35.00 $ PR Band Flannel Pants Black Adult Medium 1 35.00 $ PR Band Flannel Pants Green Youth Large 1 35.00 $ PR Band Flannel Pants Green Adult Medium 1 35.00 $ PR Band Flannel Pants Green Adult Large 1 35.00 $ PR Band Colorblock Duffle Dark Green One Size 1 35.00 $ PR Band Colorblock Duffle Black One Size 1 35.00 $ PR Band Champion Backpack Black/Grey One Size 1 25.00 $ PR Band Junior Crop T-Shirt White Small 2 10.00 $ PR Band Men's Board Shorts Black 32 Waist 1 20.00 $ PR Band Small Magnet White/Green 2.5"x 3.5" 27 3.00 $ PR Band Large Magnet White/Green 4"x 6" 30 5.00 $
2020-2021PRBB Board Transition & 2020-2021 Student Registration
President – Lori Jones (former board secretary)
Vice President – Kristin Barcaskey (existing)
Treasurer – Geoff Meyer (existing)
Secretary – Deb Gimbel (existing)
Nominations became official and new board members were
elected with the voice vote at the regular meeting on March 2, 2020, meeting.
Board transition begins this month. Per the bylaws, elected
and thanks for stepping up to serve!
New officers will work with outgoing president, Lisa Gaffey, for
transition of duties by May 1.
New officers will be in place to manage 2020-2021 registration
that typically occurs in May alongside Mini-Band Camp.
Watch for important emails regarding the registration process
and be sure to complete all parts of registration by the established deadlines.
It is important that deadlines are adhered to so that we are
ready to start the new season without having to work all summer.
Registration usually needs to be complete before the end of the
school year!
Volunteers
Committee and Fundraising Chairs
There are Committee Chair and Fundraising Chair
Positions open for the 2020-2021 school year.
Now is your chance to grab the position that you
have always dreamed about!
If you are interested in being a chair, please contact
Lori Jones or another board member to let them know that you would like to be part of our awesome team!
Act now! These opportunities won’t be available forever! Please consider volunteering for a position. Volunteers
2020-2021 PRBB Committee and Fundraising Chairs
Volunteers
Band Camp Dinners Sabrina George sabrinageorge@zoominternet.net Band Spiritwear Chuck Holm holmjcholm@yahoo.com Julie Holm jlholm82604@yahoo.com Melissa Kortyna mkortyna@zoominternet.net Ginny Szafranski jgszafran@aol.com Mary Holmes maryandpets@zoominternet.net Steve Pasquinelli spasquinelli@paipsych.com Digital Media Chair Kelly Metzgar kmetzgar127@gmail.com Fall Raffle Kennywood Ticket Sales Christine Krill krill@consolidated.net Picture Day Robyn Del Vecchio delvecchio@zoominternet.net Pool Party Dawna Neuhart neuyx4@zoominternet.net Leanne Finney llfinney@gmail.com Angela Gross angcgross@gmail.com Senior Night Anna Schmitt annaschmitt89@yahoo.com Snacks Deanne Braksator dbraksator@yahoo.com Corporate Sponsorship Trailer Maintenance Chris Rudolph crudolph@rudolphauto.com Trip Coordinator Sabrina George sabrinageorge@zoominternet.net Uniforms Jenifer Abraham zetapgh@gmail.com Bake Sale Solicit for a volunteer to fill "Sale Coordinator" position in SignUp.com for each individual bake sale.
Notes
Concession Stand Candy Stand Chaperones Senior Book
Volunteers
2020-2021 PRBB Special Positions
PRBB Vice President Kristin Barcaskey prbbvice@gmail.com PRBB Secretary Deb Gimbel prbbsecretary@gmail.com
SignUp.com Volunteer Site Manager Director of Fundraising and Food Credit Program Management
CANCELLED/DENIED
Monday, April 6 at 7:00pm Wind Ensemble and Jazz Concert Monday, April 20 April Booster Meeting Thursday, April 30 thru Sunday, May 3 Spring Trip to Kentucky Derby Wednesday, May 13 Spring Band Concert
PENDING/POSTPONED
Dates and Viability of Events TBD
Wednesday, May 13 Class of 2020 PRBB Scholarships Presentation Friday, May 22 Hoping for alternative event at a later date. Senior Sendoff at Dave & Buster’s Tuesday, May 19, and Thursday, May 21 Mini Band Camp 2019-2020 Registration Friday, June 5 Wind Ensemble Graduation Performance
Upcoming Events Calendar
Always check the band website for the most accurate details, call times, and last- minute changes.
Events and Schedules Band Camp 2020
August 10-14 August 17-20 August 21
Kennywood Day Band Camp is MANDATORY! Mark your Calendars NOW!
CANCELLED/DENIED
Monday, April 6 at 7:00pm Wind Ensemble and Jazz Concert Monday, April 20 April Booster Meeting Thursday, April 30 thru Sunday, May 3 Spring Trip to Kentucky Derby Wednesday, May 13 Spring Band Concert
PENDING/POSTPONED
Dates and Viability of Events TBD
Wednesday, May 13 Class of 2020 PRBB Scholarships Presentation Friday, May 22 Hoping for alternative event at a later date. Senior Sendoff at Dave & Buster’s Tuesday, May 19, and Thursday, May 21 Mini Band Camp 2019-2020 Registration Friday, June 5 Wind Ensemble Graduation Performance
Upcoming Events Calendar
Always check the band website for the most accurate details, call times, and last- minute changes.
Events and Schedules Band Camp 2020
August 10-14 August 17-20 August 21
Kennywood Day Band Camp is MANDATORY! Mark your Calendars NOW!
Reminders
Band Website: Check Band Website for latest news, calendar, call times,
and other resources. https://pinerichlandband.wordpress.com
Digital Media: Thanks to Digital Media Chair, Kelly Metzgar, new and
improved access to images, video, news, and more through social media.
PRBB Google Pics Instructions Thanks to everyone that has been contributing to our Google Photo Album!
Emails and Text Messaging: Please watch for emails and text
messages and read them thoroughly.
Band Booster Meetings: Attend meetings on the first Monday of each
month at 7:00pm in the PRHS Band Room.
Upload photos or videos to the PRBB Google Photos album: https://photos.app.goo.gl/L7d3SChNvKYNpEns6 Email or text images to: kmetzgar127@gmail.com/724-612-2950. Photos uploaded to Google Photos album and videos put on YouTube channel. Follow us on Instagram @pinerichlandmarchingband. Photos and videos shared all season long!
stay HO HOME stay SA SAFE stay CO CONNECT CTED
Charms: PR Marching Band utilizes Charms Office
Assistant for band management including registration, communication, and some fundraising sales.
Volunteer: Mark your “Interests” in Charms and use
SignUp.com to volunteer and make new friends.
Chick-fil-A: Collect Receipts from Cranberry and
Wexford locations for the Food Rewards Program!
Moe’s: Collect Receipts from ten locations for the
Catering Credit Program!
Questions: Check emails and band website for answers
contact Lori Jones prbbsecretary@gmail.com with questions.
Reminders
stay HO HOME stay SA SAFE stay CO CONNECT CTED
Thank you for a great year! You are a valuable member
Watch emails for evolving updates! Go Rams!
Conclusion
Freshman Parent Meetings
Date and Time TBD (typically held during Mini-Band Camp in May)
Next Booster Meeting
Mandatory Season Kick-Off Booster Meeting
August 2020 PRHS Auditorium/Date and Time TBD