March 2018 Meeting Broad Run High School Band Boosters Association - - PowerPoint PPT Presentation

SLIDE 1

March 2018 Meeting

Broad Run High School Band Boosters Association March 13, 2018

SLIDE 2

OPENING REMARKS President – Carolyn Renshaw

• Welcome to the March meeting
• Scholarship committee
• Upcoming year end events
• Fundraisers
• We have not slowed down.

SLIDE 3

Calendar – March 2018

HIGHLIGHTS

3/3 IDL @ Potomac WG @ Powhatan 3/6

BRHSBBA Board Mtg

Panera Dining for $ 3/9 VBODA Concert Assessments 3/12 Winter Season Photo Session 3/13 BRHSBBA Mtg 3/14

All-District Jazz Auditions

3/17 IDL/WG @ Atlee 3/21

Buffalo Wild Wings

Dining for $ 3/23 Disney Trip

SLIDE 4

Calendar – April 2018

HIGHLIGHTS

4/2 Chin-Chin Dining for $ 4/3

BRHSBBA Board Mtg

4/7

WG Championships All-Virginia Band

4/10 BRHSBBA Mtg 4/14 IDL Championships 4/21 District Solo & Ensemble Festival 4/22 Guard & Drumline Friends & Family Performance 4/27-28 Jazz Ensemble Assessments 4/28 All-District Jazz Concert

SLIDE 5

FINANCIALS Treasurer – Kory Fierstine

10/8/2016

SLIDE 6

FINANCIALS

Financials (as of 28 Feb 2018) Prior Current Income Year to Date $ 61,895 $ 66,352 Fees and other $ 38,625 $ 43,025 Fundraising $ 23,144 $ 23,194 Other $ 126 $ 133 Expenses Year to Date $ 45,787 $ 49,771 Marching Band $ 21,488 $ 23,338 Indoor Drumline $ 8,811 $ 10,517 Winterguard $ 9,179 $ 9,859 General $ 6,309 $ 6,059 Financial Aid $ 650 $ 300 Prior Current Receivables (Open Invoices) $ 3,908 $ 1,608 Current In Arrears $ 3,908 $ 1,608 Payables (Big Rocks) MB Busses ~ $ 6,000 Winter Staff ~ $ 9,000 Winter Buses ~ $ 3,000 Budget Deviations

• Misc. Budget Line ($2,500) – $566 to date

10/8/2016

Operating Funds Balance $21,291

SLIDE 7

Broad Run High School

Actual Income and Expenditures

General Marching Band Indoor Drumline Winter Guard Total

1,630 23,075 24,705 23,278

• 12,184

7,800 3,294

47,984

5,186 5,186 4,750

• 1,500

6,250 3,648 2,501

• 6,149

3,904 3,904 4,254 4,031 4,224 12,510 4,939 3,823 4,583 13,346 840 763 1,073 2,675 (950) 304

• (645)

1,304

• 1,304

5,186 22,691 11,422 11,380 50,678 (2,695)

FINANCIALS

BUDGET ACTUALS

10/8/2016

Broad Run High School

Combined Annual Band Budget 2017-18 Academic Year

General Marching Band Indoor Drumline Winter Guard Totals

Income Membership Fees

1,825 25,975 13,600 7,000 48,400

Fundraising, net of costs

32,640

Spartan Spectacular 3,800

• Direct Individual Gifts

13,400

• Product Sales

12,240

• Corporate/Individual Gifts

3,200

• Augment from Savings

3,285

Total Income

84,325

Expenses General 11,629

• 11,629

Coaches/Instructors 5,750

• 4,400
• 3,500
• 13,650

Show Design 3,600

• 3,100
• 300
• 7,000

Camps 3,300

• 3,300

Uniforms 5,952

• 4,672
• 3,140
• 13,764

Equipment and Supplies 7,800

• 4,050
• 6,000
• 17,850

Competitions Fees 1,920

• 1,113
• 1,308
• 4,340

Travel / Transportation 6,500

• 2,000
• 400
• 8,900

Miscellaneous 3,100

• 350
• 442
• 3,892

Total Expenses

11,629 37,922 19,685 15,090 84,325

Surplus

• As of 13 March

SLIDE 8

FUNDRAISING VP Fundraising – Robin Rosenthal

SLIDE 9

COMMUNICATIONS VP Communications – Tammie Willenbrock

Indoor Drumline & Winterguard Portraits by Victor O’Neill Studios

• Photos taken yesterday – very efficient process!
• Announcement will go out when photos have been

posted and online ordering is available for those who didn’t pre-order or turn in a form.

• A number of students missed the photo session
• We will take a (non-professional) group photo at

each Championship competition.

• Let us know if you would like for us to take a (non-

professional) posed individual photo of your student.

SLIDE 10

COMMUNICATIONS VP Communications – Tammie Willenbrock

Nominations now open for 2018-2019 Executive Board

• One nominee has been received for each seat on the Board
• Nominees will be accepted from the floor

Slate of Candidates announced at April BRHSBBA Parent Meeting

• Time allotted for nominees to introduce themselves

Election will be held at our Annual Meeting in May

• Voice vote if no challengers
• Vote by ballot if we have challengers

Executive Board is seated in June

SLIDE 11

VOLUNTEERS VP Volunteers– Donna Vanik

Thanks to everyone who has volunteered during the indoor drum line and winter guard season. The next set of competitions will be by bus, so drivers are not needed.

SLIDE 12

STUDENT SERVICES Co-VP, Student Services Sheli Fierstine & Katrina Towle

• Disney/Spring Break Shirts - offered to everyone

going on Fine Arts trip through Ms. Kauffman.

• Senior T-shirts - on the radar and will be given at

the End of Year Banquet.

• End of Year Banquet - Thursday, May 3rd. More

details in the early part of April.

SLIDE 13

MEETING INFORMATION Secretary – Michele Loyd

Bylaw Review has started Will post final update on 4/13/18 for review Amendment will be voted on at May Parent meeting (end of year banquet) Next meetings: 4/3 Board 4/10 Parent

SLIDE 14

STATE OF THE BANDS Band Director – Ryan Dempsey

SLIDE 15

Q & A Items Parked for Further Discussion