SEPTEMBER 1, 2017 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District SEPTEMBER 1, 2017 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE SEPTEMBER 1, 2017 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JULY 14, 2017 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

2019 SOLID WASTE MANAGEMENT DISTRICT PLAN UPDATE (~300-PAGE DOCUMENT) Executive Summaries (General Public as Audience) ▪ Chapter 1 – Introduction ▪ Chapter 2 – District Profile ▪ Chapter 3 – Waste Generation ▪ Chapter 4 – Waste Management ▪ Chapter 5 – Waste Reduction ▪ Chapter 6 – Budget Analyses (Ohio EPA as Audience) 22 Appendices (A-V): ▪ Appendix H – Strategic Analysis (~100 pages) ▪ Appendix I – Conclusions, Priorities, Programs (~30 pages) ▪ Appendix L – Outreach/Education Analysis ▪ Appendix O – Budget

2019 SOLID WASTE MANAGEMENT DISTRICT PLAN UPDATE NEXT MEETING: SEPTEMBER 15, 2017

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of August 28, 2017) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 25,000.00 $ 29,926.89 $ 26,772.54 119.71% American Landfill Settlement 12,500.00 12,500.00 13,961.00 100.00% OEPA Pass-Thru Community Development Grant - - 18,935.56 0.00% Recycling Revenue 200,000.00 169,307.87 132,319.39 84.65% GENERAL FUND TOTAL 237,500.00 211,734.76 191,988.49 89.15% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 750,000.00 $ 534,167.63 $ 529,619.45 71.22% Tipping Fees-Outside District 2,700,000.00 1,733,515.48 1,802,274.86 64.20% Tipping Fees-Outside State 25,000.00 20,067.22 19,967.84 80.27% Tipping Fees 3,475,000.00 2,287,750.33 2,351,862.15 65.83% Miscellaneous Revenue - 4,330.61 111.50 0.00% TIPPING FEE FUND TOTAL 3,475,000.00 2,292,080.94 2,351,973.65 65.96% TOTAL REVENUE ALL FUNDS $ 3,712,500.00 $ 2,503,815.70 $ 2,543,962.14 67.44%

Budgeted versus Actual Expenses (As of August 28, 2017) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 34,900.00 $ 5,358.63 $ - 15.35% HHW Program 47,786.95 25,771.63 793.85 53.93% American Landfill Settlement 12,500.00 8,705.25 9,078.06 69.64% Road Repairs 7,940.00 - 120,870.00 0.00% GENERAL FUND TOTAL 103,126.95 39,835.51 130,741.91 38.63% 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits $ 425,000.00 $ 258,442.17 $ 245,690.09 60.81% Admin-2 Supplies & Admin Expenses 152,953.15 109,591.82 114,148.29 71.65% Admin-3 Capital Assets 50,850.00 41,746.73 - 82.10% Admin-4 Consulting Engineer Service 40,000.00 17,665.07 7,637.13 44.16% Admin-5 Legal Services 10,000.00 900.00 1,050.00 9.00% Admin-6 Solid Waste Plan 44,305.23 20,114.93 55.00 45.40% Admin-8 Financial Consulting Services 13,000.00 8,398.00 9,735.50 64.60% District Administration Total 736,108.38 456,858.72 593,189.05 62.06% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,807,059.20 826,159.93 739,154.11 45.72% STW-03 Yard Waste Management 487,499.96 245,371.89 197,907.04 50.33% STW-05 HHW Program 543,926.43 173,179.73 88,876.39 31.84% STW-06 Scrap Tire Collection 81,726.73 42,673.00 41,268.23 52.21% STW-19 Recycling Makes Sense 713,695.45 342,367.85 398,598.60 47.97% STW-22 Program Start-Up Grant 169,087.79 105,069.32 178,675.33 62.14% STW-24 Host Community Cleanup Grants 118,617.62 69,499.20 74,326.05 58.59% STW-25 Sheriff Department Grants 288,000.00 282,000.00 282,000.00 97.92% STW-26 Health Department Grants 325,000.00 243,750.00 243,750.00 75.00% STW-29 Education & Awareness 374,954.14 91,054.20 114,914.10 24.28% STW-38 Disaster Debris Management 20,000.00 585.00 950.00 2.93% Recycling/County Program Total 4,939,567.32 2,421,710.12 2,472,797.31 49.03% TIPPING FEE FUND TOTAL 5,675,675.70 2,878,568.84 3,065,986.36 50.72% TOTAL EXPENSES ALL FUNDS $ 5,778,802.65 $ 2,918,404.35 $ 3,196,728.27 50.50%

Current Cash Position (as of August 28, 2017) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 974,795.87 $ 211,734.76 $ 39,835.51 $ 1,146,695.12 $ 38,263.74 $ 1,108,431.38 TIPPING FEES 4,441,614.71 2,292,080.94 2,878,568.84 3,855,126.81 1,650,011.67 2,205,115.14 TOTAL ALL FUNDS $ 5,416,410.58 $ 2,503,815.70 $ 2,918,404.35 $ 5,001,821.93 $ 1,688,275.41 $ 3,313,546.52 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 171,899.25 TIPPING FUND Year-to-date Net Gain/(Loss) $ (586,487.90) GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ (414,588.65)

Tipping Fee Revenue Update January - June District Landfills 2016 2017 % Change American Landfill 557,666.57 685,479.61 22.92% Countywide RDF 343,035.11 380,846.72 11.02% Kimble Landfill & Disposal 734,171.95 826,950.68 12.64% Totals $1,634,873.63 $1,893,277.01 15.81% Annual Revenue $3,558,775.40 $3,475,000.00 -2.35% (Actual) (Budgeted) ➢ Tipping fee revenue is up 15.81% in 2017 from 2016 through the first half of the year. ➢ Using the first six months of revenue, we can project an annual tipping fee revenue total of approximately $3,801,608 based on 48.80% of actual annual revenue was collected during this time period over the last two years.

Authority Finance Software Upgrade Upgrade Enhancements : Motion #1 ➢ Utilizes Improved Technologies of Microsoft SQL Database Versus jBase ➢ Authority Forms (Customizable Layout/Design; Secure) ➢ Drill-down Reporting with Seamlesss Integration to Microsoft Excel, Word, Adobe Acrobat, and Outlook ➢ Easy Interface to MS Office and Google Applications Upgrade Cost = $23,130 Existing Software is 10 Years Old (Installed January 1, 2008)

EXECUTIVE DIRECTOR’S REPORT

UPCOMING COLLECTION EVENTS: HOUSEHOLD HAZARDOUS WASTE Stark County HHW Events ▪ Lawrence Twp, September 30, 9am-2pm Canton Twp, ▪ October 14, 10am-3pm ▪ Canton Recycle Center, Year-round by appointment Tuscarawas County HHW Event New Philadelphia Buehler’s, ▪ October 7, 10am-3pm Wayne County HHW Event Orrville Buehler’s , ▪ September 23, 10am-3pm

UPCOMING COLLECTION EVENTS: ANNUAL DRUG TAKEBACK DAY Stark County Drug Takeback Day ▪ September 23, 10am-2pm 14 locations Tuscarawas County Drug Takeback Day ▪ October 28, 10am-2pm 3 locations Wayne County Drug Takeback Day ▪ October 28, 10am-2pm 2 locations

DROP-OFF RECYCLING SITE SURVEILLANCE 80 District Public Recycling Drop- off Sites ▪ 12 Permanent Surveillance Systems ▪ High Volume Sites ▪ ~$4,000 2-camera system Benefits ▪ Daily identification and citation of illegal dumpers ▪ Cleaner/safer sites ▪ Reduces clean-up cost ▪ Significant reduction in illegal dumping Example: 23 warnings/citations issued at New Philadelphia Buehler’s

DROP-OFF RECYCLING SITE SURVEILLANCE Portable Video Surveillance Trailer ▪ Rotate between lower volume sites ▪ ~$15,000 per unit ▪ Currently being evaluated Benefits 1. Reduces illegal dumping 2. Reduces clean-up cost 3. Can be utilized at multiple sites (overall cost savings vs. permanent systems at all sites)

CURBSIDE PROGRAM ASSESSMENTS CITIES OF CANTON AND NEW PHILADELPHIA Container Size

2017 PROGRAM STARTUP GRANTS Jackson Township Recycling Station: $21,831 Canton Township: $25,311.50

2017 PROGRAM STARTUP GRANTS Tuscarawas Township: $23,400 Nimishillen Township: $25,311.50

YARD WASTE COLLECTION UPDATE

TOTAL DISTRICT YARD WASTE EXPENSES (2008-2018 PROJECTION) 2018 Projected District Yard Waste Rate Stark $225/load (40-yd) & $400/load (80-yd) Tuscarawas $195/load (30-yd) 2008-2009 District Yard Waste Rates Range Stark $21.75-$26.50/ton PROJECTED Tuscarawas $27.85-$31.85/ton Wayne $6.75-$14.00/yard 2017 District Yard Waste Rate Stark $112.36/load (40-yd) & $224.72/load (80-yd) Tuscarawas $195/load (30-yd) PROJECTED

TOTAL DISTRICT DROP-OFF TONNAGE 2007-2016 (RECYCLING AND YARD WASTE) 70,000 60,000 50,000 34,714 35,189 34,599 40,000 32,783 37,378 37,189 34,070 TONS 30,112 30,330 27,794 30,000 20,000 23,970 23,550 23,317 23,388 21,517 21,219 21,292 20,905 10,000 18,642 16,432 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Recyclables Yard/Food Waste

YARD WASTE COLLECTION OBJECTIVE FOR 2018: REDUCE $400,000 PROGRAM TO $250,000 *BUDGET COMMITTEE 1. Reduction of program scope: FOR EVALUATION -reduce number of sites -restrict volume at sites (gates/limit hours/grind material) -redirect residents to private sector 2. Block grant program for collection sites -District allocates available funding per site -Sites fund shortfall 3. Residential permit/fee for usage -annual or per drop fee 4. Identify additional private sector alternatives -hauling/grinding/processing 5. Explore composting alternatives -anaerobic and aerobic digestion

EXECUTIVE SESSION TO DISCUSS COLLECTIVE BARGAINING AGREEMENT (ATTORNEY LESLIE IAMS KUNTZ)

OTHER BUSINESS

ADJOURNMENT Next Board of Directors Meeting: November 03, 2017 @ 9:30am