NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE - - PowerPoint PPT Presentation

▶

Mar 29, 2024 205 likes •548 views

Stark-Tuscarawas-Wayne Recycling District NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING AGENDA APPROVE SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING MINUTES PUBLIC SPEAKS POLICY

SLIDE 1

NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

SLIDE 2

ROLL CALL

SLIDE 3

APPROVE NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING AGENDA

SLIDE 4

SLIDE 5

APPROVE SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING MINUTES

SLIDE 6

PUBLIC SPEAKS

SLIDE 7

POLICY COMMITTEE REPORT

SLIDE 8

Stark-Tuscarawas-Wayne Recycling District

Policy Committee Members

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited John Highman City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019 Tuscarawas County Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019 Wayne County Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2018 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 VACANT Public Representative N/A

SLIDE 9

SLIDE 10

 107 Political Jurisdictions: received an electronic copy of the Plan to review and approve  3 County Commissioner Boards  Largest City of each County (3)  District Deadline: September 14, 2018  OEPA Deadline: October 20, 2018  Current as of 10/29/18  98 of 110 received  98.4% approval

PLAN RATIFICATION UPDATE

SLIDE 11

FINANCE DIRECTOR’S REPORT

SLIDE 12

Estimated Revenue versus Actual Revenue

(As of October 30, 2018)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 55,000.00 $ 40,442.74 $ 38,785.73 $ 73.53% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00

0.00%

Recycling Revenue 225,000.00 134,330.24 213,277.87 59.70% GENERAL FUND TOTAL 367,500.00 187,272.98 264,563.60 50.96% 501 TIPPING FEE FUND Tipping Fees-Inside District 900,000.00 $ 781,997.58 $ 790,000.98 $ 86.89% Tipping Fees-Outside District 2,900,000.00 2,647,844.64 2,477,164.78 91.30% Tipping Fees-Outside State 30,000.00 22,914.18 28,889.91 76.38% Tipping Fees 3,830,000.00 3,452,756.40 3,296,055.67 90.15% Miscellaneous Revenue

6,985.52

7,500.36 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 3,459,741.92 3,303,556.03 90.33% TOTAL REVENUE ALL FUNDS 4,197,500.00 $ 3,647,014.90 $ 3,568,119.63 $ 86.89%

SLIDE 13

Budgeted versus Actual Expenses (As of October 30, 2018)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 47,000.00 $ 17,604.44 $ 5,358.63 $ 37.46% HHW Program 33,016.95 270.33 32,325.43 0.82% Yard Waste Management 115,000.00

0.00%

American Landfill Settlement 16,767.77 12,953.48 8,705.25 77.25% GENERAL FUND TOTAL 211,784.72 30,828.25 46,389.31 14.56% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits 435,000.00 $ 348,841.68 $ 331,780.64 $ 80.19% Admin-2 Supplies & Admin Expenses 157,948.93 126,664.95 123,678.79 80.19% Admin-3 Capital Assets 55,130.00 51,848.85 48,335.69 94.05% Admin-4 Consulting Engineer Service 24,831.03 15,905.15 23,752.32 64.05% Admin-5 Legal Services 7,137.50 4,612.50 900.00 64.62% Admin-6 Solid Waste Plan 12,976.96 12,976.96 31,322.85 100.00% Admin-8 Financial Consulting Services 13,000.00 10,159.50 10,182.20 78.15% District Administration Total 706,024.42 571,009.59 569,952.49 80.88% STW-02 Drop-Off Recycling 1,418,838.62 950,140.50 1,008,884.19 66.97% STW-03 Yard Waste Management 351,623.28 242,938.25 335,457.73 69.09% STW-05 HHW Program 340,149.92 157,469.21 242,037.81 46.29% STW-06 Scrap Tire Collection 89,251.88 58,047.56 56,531.38 65.04% STW-19 Recycling Makes Sense 719,023.10 445,031.00 390,542.05 61.89% STW-22 Program Start-Up Grant 223,887.00 156,296.57 124,808.78 69.81% STW-24 Host Community Cleanup Grants 120,920.23 115,756.87 82,078.40 95.73% STW-25 Sheriff Department Grants 288,000.00 284,000.00 285,000.00 98.61% STW-26 Health Department Grants 325,000.00 282,500.00 261,250.00 86.92% STW-29 Education & Awareness 287,403.22 169,886.51 118,332.94 59.11% STW-38 Disaster Debris Management 20,000.00 20,000.00 585.00 100.00% STW-41 Newcomerstown Landfill 8,302.55

0.00%

Recycling/County Program Total 4,192,399.80 2,882,066.47 2,905,508.28 68.75% TIPPING FEE FUND TOTAL 4,898,424.22 3,453,076.06 3,475,460.77 70.49% TOTAL EXPENSES ALL FUNDS 5,110,208.94 $ 3,483,904.31 $ 3,521,850.08 $ 68.18%

SLIDE 14

Current Cash Position

(as of October 30, 2018)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 1,222,729.35 $ 187,272.98 $ 30,828.25 $ 1,379,174.08 $ 46,543.96 $ 1,332,630.12 $ TIPPING FEES 3,629,188.97 3,459,741.92 3,453,076.06 3,635,854.83 1,048,551.14 2,587,303.69 TOTAL ALL FUNDS 4,851,918.32 $ 3,647,014.90 $ 3,483,904.31 $ 5,015,028.91 $ 1,095,095.10 $ 3,919,933.81 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 156,444.73 $ TIPPING FUND Year-to-date Net Gain/(Loss) 6,665.86 $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) 163,110.59 $

SLIDE 15

➢ Tipping fee revenue is up 4.74% in 2018 from 2017 through the first eight months of the year. ➢ Using the first seven months of revenue, we can project an annual tipping fee revenue total of approximately $4,200,412 based on 65.56% of actual annual revenue was collected during this time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2017 2018 % Change American Landfill 992,053.70 1,092,819.56 10.16% Countywide RDF 517,018.90 477,686.06

7.61%

Kimble Landfill & Disposal 1,120,028.33 1,183,284.35 5.65% Totals $2,629,100.93 $2,753,789.97 4.74% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) January - August

SLIDE 16

 Corghi Proline322 Tire Changer: $4573  Corghi A9824Ti Tire Changer: $6989  Coats 60X Rim Clamp Tire Changer: $7,530  Coats 90X Rim Clamp Tire Changer: $13,126

SCRAP TIRE COLLECTION APPROPRIATION TRANSFER

Motion #1

SLIDE 17

EXECUTIVE DIRECTOR’S REPORT

SLIDE 18

$196,772 $540,059 $355,946 $820,590 $788,504 $885,840 $956,126 $810,267 $707,977 $1,084,413 $837,846 $895,499 $0 $5,999 $0 $47,504 $52,496 $37,955 $158,322 $336,377 $223,416 $300,000

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

HOUSEHOLD HAZARDOUS WASTE HISTORICAL COSTS

HHW Collection Events (1998-2009) Four 3-day Events Highest Single-year Vehicle Count (2008): 15,000 $25/Vehicle Pilot Program 120 Vehicles Recycling and Reuse Guide, HHW Education Grants, & TV Recycling (no HHW Collection) *

*As of 10-22-18

Permanent Canton Collection (started in summer of 2016), Buehler's and Community Collection Events (one event in 2016; seven in 2017; five in 2018), TV Recycling (discontinued in 2017), Government Bulb/Battery Program, School Chemical Lab Disposal (only in 2017), Prescription Drug Burns, & HHW Education Grants (final payment in 2017)

SLIDE 19

HOST SITE VS DISTRICT LIABILITY

 Premises liability is assigned on a case by case basis, taking into account all relevant facts regarding the injury or harm that

ccurred.

 Invitee liability: by “inviting” the public to participate in recycling, the host site/property owner is responsible for the condition of their property and should ensure that it does not pose an unreasonable threat or harm to visitors and should reduce or eliminate risk to visitors.  The District is responsible for the condition of the bins and should

perate due care in making sure there are no defects, obvious

hazards, etc. with respect to the bins.  The terms of the District’s Host Site Grant Agreements include an indemnification clause in favor of the District, and there is sufficient insurance coverage if a valid claim is made where the District has liability exposure.

SLIDE 20

VOLUNTEER WORKERS’ LIABILITY

 District followed up with Ohio BWC to determine our workers’ compensation liability requirements.  Individuals performing non-emergency volunteer services for private employer are not covered under the workers' compensation policy of that organization.  Public employers may elect to cover volunteer workers who perform non- emergency duties and persons assigned volunteer work instead of a fine or jail sentence.  These volunteers may be covered by submitting a completed Contract for Coverage of Political Subdivisions (U- 69) form to BWC.  The District does not have to complete U- 69 but could in the future.

SLIDE 21

BUDGET COMMITTEE

SLIDE 22

 1st 2019 Groundwater Monitoring Event Projected Cost: $10,165  2nd 2019 Groundwater Monitoring Event Projected Cost: $9,428  Total 2019 Groundwater Monitoring Event Projected Cost: $19,593

NEWCOMERSTOWN LANDFILL

Motion #2

SLIDE 23

2019 APPROPRIATION BUDGET

Motion #3

SLIDE 24

2019 RECYCLING MAKES SENSE, SHERIFF DEPARTMENT AND HEALTH DEPARTMENT GRANTS

2019 Recommendation 2017 Payments RECYCLING MAKES SENSE GRANTS 1 Alliance $30 per ton $29,379 2 Baltic (Village) $35 per ton $1,252 3 Bolivar $35 per ton $1,866 4 Canal Fulton $35 per ton $5,508 5 Canton $30 per ton $97,452 6 Dennison Village $35 per ton $4,466 7 Dover $30 per ton $23,774 8 Doylestown $25 per ton $1,969 9 Gnadenhutten $35 per ton $8,090 10 Hartville (Village) $35 per ton $4,549 11 Jackson Recycling Station $40 per ton $54,215 12 Marshallville (Village) $35 per ton $1,569 13 Massillon $25 per ton $38,017 14 New Philadelphia $30 per ton $20,741 15 North Canton $35 per ton $62,960 16 Orrville $35 per ton $26,976 17 Rittman $30 per ton $9,140 18 Strasburg $40 per ton $8,704 19 Sugarcreek $35 per ton $5,104 20 Uhrichsville $35 per ton $8,666 21 Wooster $35 per ton $79,440 Total Recycling Makes Sense $450,000 $493,835 SHERIFF DEPARTMENT GRANTS 1 Stark County $95,000 $95,000 2 Tuscarawas County $95,000 $95,000 3 Wayne County $95,000 $95,000 Total Sheriff Departments $285,000 $285,000 HEALTH DEPARTMENT GRANTS 1 Canton City $35,000 $35,000 2 Stark County $170,000 $170,000 3 Tuscarawas County $85,000 $85,000 4 Wayne County $35,000 $35,000 Total Health Departments $325,000 $325,000

SLIDE 25

2019 HOST COMMUNITY CLEANUP GRANTS

Motion #4

D/O Location Applicant 2019 Recommendation STARK COUNTY Brewster Recycling D/O Brewster Village $2,500 Brewster Yard Waste D/O Brewster Village $2,500 City of Canal Fulton, Heritage Square Plaza City of Canal Fulton $2,500 Canton City Recycle Center Tire D/O Canton City Health Department $2,500 Canton Township Recycling D/O Canton Township $2,500 Canton Township Yard Waste D/O Canton Township $2,500 Lake Twp Recycling Station Recycling D/O Lake Township Board of Trustees $2,500 Lake Twp Recycling Station Yard Waste D/O Lake Township Board of Trustees $2,500 Lawrence Twp Hall/Garage Recycling D/O Lawrence Township $2,500 Marlboro Township Garage Marlboro Township $2,500 Massillon Rec Center Recycling D/O Massillon City $2,500 Massillon Garage Recycling D/O Massillon City $2,500 Massillon Garage Tire D/O Massillon City $2,500 Nimishillen Township Recycling D/O Nimishillen Township $2,500 Nimishillen Township Yard Waste D/O Nimishillen Township $2,500 Paris Township Office Paris Township $2,500 Perry Township Yard Waste D/O Perry Township Trustees $2,500 Plain Township, Diamond Park Plain Township Parks $2,500 Plain Township, Taft Elementary School Plain Township Parks $2,500 Plain Township Yard Waste D/O Plain Township Parks $2,500 Robertsville, Little Sandy Creek Ruritan Office Little Sandy Creek Ruritans $600 Tuscarawas Township Office Recycling D/O Tuscarawas Township $2,500 Washington Township Office Washington Township Trustees $2,500 TUSCARAWAS COUNTY City of Dover Yard Waste D/O City of Dover $2,500 Dennison Village Yard Waste D/O Village of Dennison $2,500 Gales Recycle It Tire D/O Gales Recycle It $2,500 Lawrence Township Yard Waste D/O Lawrence Township $2,500 Mill Township Garage Mill Township $2,500 New Philadelphia Buehler's City of New Philadelphia $2,500 Sandy Township Garage Sandy Township Trustees $2,500 WAYNE COUNTY Village of Apple Creek Street Garage East Union Township $2,500 Baughman Township Garage Baughman Township $2,500 Chester Twp, Northwestern Elementary School Northwestern Elementary School $2,500 Chippewa Township Galehouse Lumber Storage Building Chippewa Township $2,500 Congress Township Garage Congress Township $2,500 Village of Creston Garage Village of Creston $1,200 Village of Dalton Garage Village of Dalton $2,500 Franklin Township Hall Franklin Township $2,000 Fredericksburg Elementary School Southeast Local School District $1,200 Goodwill Tire D/O Goodwill Industries of Wayne and Holmes Co. $2,500 Kidron (Lehman's Hardware) Sugarcreek Township (Dalton Cub Scout Pack #922) $1,000 Milton Township Garage Milton Township $2,500 Paint Township Garage Paint Township $2,500 Plain Township Garage Plain Township $2,500 Village of Shreve, East of Chicago Village of Shreve $2,500 Village of Smithville, Across from Town & Country Village of Smithville $2,500 Village of West Salem Street Garage Village of West Salem $2,500 Wooster Township, Valley College Grange Valley College Grange $2,500 $113,500 $100,000 Budgeted for Line Item STW-24 Host Community Cleanup Grant Excess to come out of General Fund- Supplies and Materials

SLIDE 26

Motion #5

Acceptance/Purchase of Raw Recyclable Materials (Paper) for Stark & Wayne Counties Recycling Drop-off Program

Company Bid Alliance Recycling Center/S. Slesnick Company $25.00/ton* Kimble Recycling & Disposal No Bid Republic Services of Ohio Hauling No Bid Waste Management of Ohio No Bid Rumpke No Bid Ohio Valley Waste Service No Bid River Valley Paper Company No Bid

*In addition to the $25/ton guaranteed floor price, the SWD will also receive 60% of the #56 Midwest High Side in the Official Board Markets section of PPI Pulp & Paper Week Publication over $25/ton.

Additional Notes: Company is willing to enter into an agreement with 2 one-year renewal options at the same rate(s) and conditions stated in their proposal.

2019 STARK AND WAYNE COUNTY ACCEPTANCE OF PAPER PRODUCTS

SLIDE 27

Motion #6

Acceptance of Raw Recyclable Materials (Co-mingled) for Stark & Wayne Counties Recycling Drop-off Program

Company Bid Kimble Recycling & Disposal Inc. $28.50/ton paid to Kimble by the District Republic Services of Ohio Hauling No Bid Waste Management of Ohio No Bid Rumpke No Bid Ohio Valley Waste Service No Bid

Additional Notes: Company is willing to enter into an agreement with 2 one-year renewal options at the same rate(s) and conditions stated in their proposals, but added that if market conditions for recyclable commodities improve in 2019, Kimble may be willing to negotiate a reduction in the tipping fee in exchange for the one-year renewals.

2019 STARK AND WAYNE COUNTY ACCEPTANCE OF CO-MINGLED PRODUCTS

SLIDE 28

Motion #7

Providing containers, pick-up and hauling services for Tuscarawas County Recycling Drop-off Program

Company Bid Kimble Recycling & Disposal $13,250 per month based on service schedule provided Republic Services of Ohio Hauling No Bid Waste Management of Ohio No Bid Rumpke No Bid Ohio Valley Waste Service No Bid