MAY 06, 2016 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE MAY 06, - - PowerPoint PPT Presentation

MAY 06, 2016 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE MAY 06, 2016 BOARD OF DIRECTORS MEETING AGENDA

APPROVE MARCH 04, 2016 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Vacancies (Two-year term)

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited Thomas Bernabei City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 5-6-2016 to 12-31-2017 Mercy Medical Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017

Tuscarawas County

Member Representing Term Belle Everett County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2016 to 12-31-2017 Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017

Wayne County

Member Representing Term Scott Wiggam County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017

NEXT MEETING SEPTEMBER 16, 2016

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of April 29, 2016)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 15,000.00 $ 11,229.65 $ 3,549.70 $ 74.86% American Landfill Settlement 13,961.00 13,961.00 16,361.00 100.00% Recycling Revenue 175,000.00 64,741.27 93,621.60 37.00% GENERAL FUND TOTAL 203,961.00 89,931.92 113,532.30 44.09% 501 TIPPING FEE FUND Tipping Fees-Inside District 700,000.00 $ 264,403.55 $ 240,605.34 $ 37.77% Tipping Fees-Outside District 2,900,000.00 831,242.38 927,095.06 28.66% Tipping Fees-Outside State 15,000.00 9,866.08 12,780.82 65.77% Tipping Fees 3,615,000.00 1,105,512.01 1,180,481.22 30.58% Recycling Revenue

• 0.00%

Ohio BWC Safety Grant

• 0.00%

Miscellaneous Revenue

• 45,741.06
• 0.00%

TIPPING FEE FUND TOTAL 3,615,000.00 1,151,253.07 1,180,481.22 31.85% TOTAL REVENUE ALL FUNDS 3,818,961.00 $ 1,241,184.99 $ 1,294,013.52 $ 32.50%

Budgeted versus Actual Expenses (As of April 29, 2016)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 10,000.00 $

• $
• $

0.00% HHW Program 16,033.55 793.85

• 4.95%

American Landfill Settlement 12,500.00 4,341.50

• 34.73%

Road Repairs 128,810.00

• 3,237.50

0.00% GENERAL FUND TOTAL 167,343.55 5,135.35 3,237.50 3.07% 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits 385,000.00 $ 130,495.79 $ 111,063.43 $ 33.90% Admin-2 Supplies & Admin Expenses 199,346.30 77,092.12 61,713.07 38.67% Admin-3 Capital Assets 15,000.00

• 3,860.00

0.00% Admin-4 Consulting Engineer Service 17,240.88 3,609.98 1,005.00 20.94% Admin-5 Legal Services 10,750.00 300.00

• 2.79%

Admin-6 Solid Waste Plan 30,000.00

• 0.00%

Admin-8 Financial Consulting Services 18,565.00 350.00 300.00 1.89% Admin-10 Road Repairs 300,000.00

• 0.00%

District Administration Total 975,902.18 211,847.89 177,941.50 21.71% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,382,558.83 403,219.70 656,952.63 29.16% STW-03 Yard Waste Management 442,025.00 46,268.00 2,050.00 10.47% STW-05 HHW Program 179,217.79 62,755.40 9,714.48 35.02% STW-06 Scrap Tire Collection 66,449.20 21,964.40 10,084.99 33.05% STW-19 Recycling Makes Sense 741,209.05 246,098.45 115,423.50 33.20% STW-21 Infrastructure Enhancement Grants 189,546.32 34,247.40

• 18.07%

STW-22 Program Start-Up Grant 375,390.88 65,430.33

• 17.43%

STW-24 Host Community Cleanup Grants 137,636.14 39,890.73 18,087.75 28.98% STW-25 Sheriff Department Grants 288,000.00 278,000.00 276,000.00 96.53% STW-26 Health Department Grants 325,000.00 153,750.00 81,250.00 47.31% STW-27 Solid Waste Inspection 5,000.00

• 0.00%

STW-28 Well Monitoring Grants 25,000.00

• 0.00%

STW-29 Education & Awareness 425,125.52 54,015.10 44,157.37 12.71% STW-38 Disaster Debris Management 62,730.23 950.00

• 1.51%

STW-42 General Plan Implement 45,000.00

• 0.00%

Recycling/County Program Total 4,692,766.42 1,406,589.51 1,213,720.72 29.97% TIPPING FEE FUND TOTAL 5,668,668.60 1,618,437.40 1,391,662.22 28.55% TOTAL EXPENSES ALL FUNDS 5,836,012.15 $ 1,623,572.75 $ 1,394,899.72 $ 27.82%

Current Cash Position

(as of April 29, 2016)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 841,277.78 $ 89,931.92 $ 5,135.35 $ 926,074.35 $ 146,174.65 $ 779,899.70 $ TIPPING FEES 5,744,549.98 1,151,253.07 1,618,437.40 5,277,365.65 2,220,015.44 3,057,350.21 TOTAL ALL FUNDS 6,585,827.76 $ 1,241,184.99 $ 1,623,572.75 $ 6,203,440.00 $ 2,366,190.09 $ 3,837,249.91 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 84,796.57 $ TIPPING FUND Year-to-date Net Gain/(Loss) (467,184.33) $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) (382,387.76) $

• Tipping fee revenue is down 8.32% in 2016 from 2015 for the first quarter.
• Using the first three months of revenue, we can project an annual tipping fee revenue total of

approximately $3,528,496 based on 22.09% of actual annual revenue was collected during this time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2015 2016 % Change American Landfill 273,533.51 273,000.34

• 0.19%

Countywide RDF 157,644.51 158,550.17 0.57% Kimble Landfill & Disposal 419,011.11 347,894.30

• 16.97%

Totals $850,189.13 $779,444.81

• 8.32%

Annual Revenue $3,570,975.83 $3,615,000.00 1.23% (Actual) (Budgeted) January - March

HISTORICAL FINANCIAL TRENDS

The District operated under an Ohio EPA Plan from 2007-2010.

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fund Balance Revenues Expenses Expenses increased $788,662 or 24% after OEPA Plan. (Projected) Fund Balance Increased $2,948,371 or 45% after OEPA Plan.

EXECUTIVE DIRECTOR’S REPORT

STARK COUNTY RECYCLING TONNAGES

5,690 7,408 8,811 9,236 9,316 9,248 9,436 10,029 11,123 4,384 5,129 5,435 5,756 5,931 5,992 6,006 6,048 5,923 1,306 2,279 3,376 3,479 3,385 3,256 3,430 3,980 5,201

2,000 4,000 6,000 8,000 10,000 12,000 2007 2008 2009 2010 2011 2012 2013 2014 2015

Total Stark Dropoffs Stark Curbside

Stark County 95% Increase in Recycling 2007-2015

TUSCARAWAS COUNTY RECYCLING TONNAGES

2,184 2,107 2,166 2,459 2,522 2,520 2,798 3,181 3,806 853 970 1,223 1,446 1,463 1,429 1,553 1,549 1,371 1,331 1,137 943 1,013 1,058 1,091 1,246 1,632 2,435

500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 2007 2008 2009 2010 2011 2012 2013 2014 2015

Total Tusc Dropoffs Tusc Curbside

Tuscarawas County 74% Increase in Recycling 2007-2015

WAYNE COUNTY RECYCLING TONNAGES

2,833 3,093 3,202 3,556 3,982 4,081 4,028 4,284 4,498 1,456 1,536 1,637 1,876 2,019 2,038 2,084 2,134 2,094 1,377 1,557 1,566 1,680 1,963 2,043 1,944 2,151 2,404

500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 2007 2008 2009 2010 2011 2012 2013 2014 2015

Total Wayne Dropoffs Wayne Curbside

Wayne County 59% Increase in Recycling 2007-2015

RECYCLING TOTALS 2007-2015

10,707 12,609 14,179 15,250 15,820 15,850 16,262 17,494 19,427 27,794 30,330 32,783 37,189 37,378 34,070 30,112 35,189 34,427

5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 2007 2008 2009 2010 2011 2012 2013 2014 2015

Recyclables Yard/Food Waste

81% Increase 24% Increase

DISTRICT DRIVERS

STW District Driver Statistics:

• 6 Full-time; 3 Part-time
• 208,000 miles per year

(equivalent to 8 times around the world)

• 18,763 Stops per year
• 84,105 Bin Lifts per year (requires putting truck in reverse every time)

Great Lakes Truck Driving School (Truck Training)

• Safe Driving/Road Evaluation for CDL Drivers (30-45 minutes per driver): $150 each
• Defensive Driver Course (2 hours): $500

Jacob Climes (Utility Worker)

• Class B CDL Training (2 weeks): Completed
• Supervised route training in 2016 (8-12 hrs/wk)

ONGOING SITE IMPROVEMENTS Massillon Fishers Foods

• Cleaned up dumped items
• Preventative Measure:

Fence installation: May 11, 2016 8-foot foot Fence Excessi ssive Dumping ng (Befo fore re) After r Cle leanu anup

ONGOING SITE IMPROVEMENTS Wooster Buehler’s Fresh Foods

• Upgraded Bins and Decals
• Added Four 8-Yard Bins (Standard: 6-Yard Bins)

to Prevent Commingle and Cardboard Overflow 8-yd yd 8-yd yd

8-yd yd 8-yd yd

CITY OF DOVER YARD WASTE DROP-OFF SITE City of Dover

• Has agreed to serve as

a District drop-off site

• Will open in summer
• f 2016

City of New Philadelphia

• Determined not to

move forward with District yard waste collection at this time

SCRAP TIRE COLLECTION PROGRAM

(STW-06)

THE PROPERTY OWNER IS RESPONSIBLE TO ABATE ALL OPEN/ILLEGAL DUMPING Solutions for Dumped Tires

• 12 or less tires: resident may take to District drop-off site (no cost)
• 13-100 tires: District may assist (if no profit was made by property owner)*
• 100 or more tires: Health Department can seek funding from Ohio EPA (limited

funding available) *Liens can be placed on property owner to recover disposal costs if profit was made. Higbee Ave NW Illegal Dump Site 350+ tires (Belden Village area)

DISTRICT HEALTH DEPARTMENTS

(DUMP SITE ASSISTANCE)

*THE PROPERTY OWNER IS RESPONSIBLE TO ABATE ALL OPEN/ILLEGAL DUMPING Open Dump Sites (ORC 3745-27-03)

• 1. Property Owner Dumping
• 2. Absentee Property Owner Dumping
• 3. Illegal Dumping on the Owner’s Property

Possible Abatement Options

• Political Subdivisions can declare a nuisance and clean up the property
• Sheriff Departments can cite the responsible party (if known) and require a cleanup
• Health Departments can order the owner to abate the issues*

*If property owner cannot abate the issues, the District may provide assistance. District Assistance: hauling and disposal of the following:

• Scrap Tires
• Appliances
• Junk Cars
• Other Recyclables

DRUG TAKE BACK PROGRAM UPDATE

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY (MEDWAY) 1) Alliance Police 1) Dennison Police 1) Apple Creek Police 2) Brewster Police 2) Newcomerstown Police 2) Creston Police 3) Canal Fulton Police 3) Sheriff’s Department 3) Doylestown Police 4) Canton Police 4) Strasburg Police 4) Orrville Police 5) Jackson Twp Police 5) Sugarcreek Police 5) Rittman Police 6) Louisville Police 6) Shreve Police 7) Magnolia Police 7) Smithville Police 8) Marlboro Police 8) Wayne County Justice Center 9) Massillon Police 10) Minerva Police 11) North Canton Police 12) Ohio State Patrol 13) Perry Twp Police 14) Sheriff’s Department 15) Uniontown Police

• Mediburn Unit ($27,000) under review by the OEPA

for state and federal air permit regulations

Medway (Wayne County) willing to serve as pilot site for the District

STARK COUNTY HABITAT RESTORE / OEPA COMMUNITY DEVELOPMENT GRANT STATUS

• Distri

trict ct ad admini nisters s the e OEPA A Comm mmunit nity y Devel elopment

• pment Gran

ant

• Grant Request: $37,870.56
• Purchase the currently leased box truck (freightliner) and two electric

pallets

• Targeting reusable household and construction materials
• Submitted: January 28, 2016

$3 $37, 7,870 70.5 .56 6 GRA RANT NT AWARD RDED! ED!

TUSKY VALLEY COMMUNITY DAY

(APRIL 9, 2016, 6-10AM)

• 30 Pounds of Medications
• 3,150 Pounds of Paper
• 6,450 Pounds of Misc.

Electronics

• 1,720 Pounds of CRT TVs and

Monitors (43)

WOOSTER SCARLET, GRAY, AND GREEN FAIR

(APRIL 19, 2016, 11AM–4PM)

• 538 4' Fluorescent Tubes
• 198 8' Fluorescent Tubes
• 412 CFL Bulbs
• 140 Pounds of Medications
• 2,350 Pounds of Paper
• 1,200 Cans of Paint
• 150 Tires
• 726 Pounds of Batteries
• Goodwill collected Household

Items and Small Appliances

UPCOMING BUEHLER’S COLLECTION EVENTS

STW DISTRICT OFFICE BUILDING DEMOLITION

Item Bridg dges s Excavati ating AWI, , Inc Eslich lich Wrecki king Total $25,985 $37,850 No Bid Bid Price Adjustment Considering Deduction for Controlled Burn by Fire Department

• $8,235
• $18,550

No Bid Ad Adjus usted d Tot

• tal

$17,7 7,750 50 $19,3 9,300 00 No Bid id

Tuscarawas County Sanitary Engineer: no cost

• RFP Process
• Project Agreement
• Project Inspection

BUDGET COMMITTEE

STW-22 22 – PROGRAM START-UP GRANTS

(RECYCLING AND YARD WASTE PROGRAMS)

$250,000 appropriated annually (in 2016) ($150,000 in odd years) Political subdivisions Pay-as-you-throw Curbside Drop-off Equipment costs, site improvements, etc.

Sig ignif nificant cantly ly decre rease ased d

• pen dumping!

ping!

## Grant Applicant Name Drop-off Site Type/Location Project Description 2015 Grant 2016 Request Recommendation

1 City of Dover City Compost Center 6x6 Shed w/ A/C & Heat, Asphalt Base, 125'x125' Fence 15,000.00

• 2

City of Rittman City Brush/Leaf Collection Lrg Pull Behind Unit Blower, Medium Pull Behind, (2) Walk Behind Units 12,749.00

• 3

City of New Philadelphia District Compost Phase I for Site Preparation, Fencing/Gates, Block Enclosures & Cameras 25,000.00

• 4

Village of Dennison District Compost Concrete Base for Roll-off and Cameras 4,462.50

• 5

City of Orrville City Compost Center Chip & Seal Entrance; 116' L x 6' H Chain Link Fence; New Signage 15,705.00

• 6

Jackson Township District Compost Maintenance and (4) Tires for 2002 Case Wheel Loader; Security Cameras 16,437.31

• 7

Canton Township District Compost/Recycling Fencing, Concrete Retaining Wall Blocks, Cameras; 1) Yard Waste drop-off site asphalt, additional height to containment wall, & signs ($42k) 2) Recycle drop-off site asphalt & signs ($39k) 3) L.E.D. message board ($35k or less) 20,000.00 116,000.00 42,000.00 8 Nimishillen Township District Compost/Recycling Asphalt Resurfacing of Yard Waste Drop-off area and Addition

• f Concrete Block Barriers; 1) Asphalt Resurfacing of Recycle

Drop-off area ($25k) 2) Addition of Concrete Pads to Yard Waste Drop-off area ($10k) 32,500.00 35,000.00 35,000.00 9 Village of Dalton Village Compost/Recycling 10' x 100' Chain Link Fence, Surveillance Cameras, 80' x 200' Asphalt Drop-off Area; 1) Trash/recycling containers ($12k) 2) Leaf Blower ($2k) 3) Leaf Vaccum ($70k) 30,000.00 84,000.00 72,000.00 10 City of Canal Fulton City Curbside Leaf Collection Purchase of a New Leaf Vacuum 25,000.00 23,600 23,600 11 Jackson Recycling Station Recycling Center Linde Hydrostatic Lift Truck & Two Glass Crushers ; 1) Cardboard Bailer ($54,840) 2) Paper Shredder ($18,785) 46,040.00 73,625.00 54,840.00 12 Lake Township District Compost/Recycling Replace Camera Located at Front Drop-off Entrance; Final coat

• f asphalt

482.00 42,940.45 42,940.45 13 Lawrence Township (Stark) District Compost/Recycling Enlarge & Pave Compost Area, Concrete Retaining Blocks & Cameras; Caterpillar Wheel Loader (Anciliary Loader Equipment) 19,446.50 133,620.00 23,595.00 14 Tuscarawas Township District Compost/Recycling Caterpillar Wheel Loader (Anciliary Loader Equipment)

• 128,000.00

23,595.00 15 Village of Gnadenhutten Curbside Program Six hundred 65-gallon recycling carts and two hundred 18- gallon recycling bins

• 30,000.00

30,000.00 16 Lawrence Township (Tusc) District Compost Backhoe loader (Anciliary Loader Equipment)

• 60,000.00

23,595.00 17 City of Canton Recycling Center Support to start an HHW Collection Program

• 40,674.00

0.00 18 Plain Township District Compost/Recycling Cameras at two recycling and one yard waste site

• 13,513.98

13,513.98 2016 Budget Appropriation (STW-22) = $250,000 262,822.31 780,973.43 384,679.43 2015 Budget Appropriation (STW-22) = $150,000

PROGRAM START-UP GRANTS

2016 PROGRAM STARTUP GRANT RECOMMENDATIONS

MOTION #1 AND 1A

Applicant (by priority) Highest Priority Medium Priority Low Priority Not recommendedGRAND TOTAL 1 Gnadenhutten $30,000.00 2 Dalton $72,000.00 $12,000.00 3 Canal Fulton $23,600.00 4 Lake Township $42,940.45 5 Jackson Recycling Station $54,840.00 $18,785.00 6 Canton Township $42,000.00 $39,000.00 $35,000.00 7 Nimishillen Township $35,000.00 8 Plain Township $13,513.98 9 Lawrence Township (Stark) $23,595.00 $110,025.00 10 Tuscarawas Township $23,595.00 $104,405.00 11 Lawrence Township (Tusc) $23,595.00 $36,405.00 12 City of Canton Recycling Center $40,674.00 Sub-total $384,679.43 $57,785.00 $12,000.00 $326,509.00 $780,973.43 High and medium priorities $442,464.43 High, medium, and low priorities $454,464.43 FACTORS CONSIDERED *Funding transfers 1 Criteria listed in the plan (curbside recycling and yard waste above drop-of

• 1. $20,000 (balance of REIG/CEIG)

2 Volume produced by site

• 2. $25,000 (balance of 2015 PSG New Philadelphia)

3 Population served by site 4 Site improvements preferred (benefits residents) 5 Grant amount received last year

STW-21 – RECYCLING AND COMPOSTING INFRASTRUCTURE ENHANCEMENT GRANTS

$150,000 appropriated annually Competitive Reimbursable Recycling processors Recycling gaps New tonnage New materials

MOTION #2

Grant Applicant Name Project Description 2015 Grant 2016 Request Recommendation 1

• S. Slesnick Co.

Install New Conveyor and Purchase of Bobcat & Forklift (29% of Project) $89,000

• 2

Bull Country Compost (4) New 30-Yard Bins; Purchase roll-off truck $16,000 60,000.00 60,000.00 3 Earth N Wood Products Inc. (Extend Concrete Sorting Pad and Replace (3) New 40-Yard Bins) Purchase new skid loader $45,000 70,000.00 70,000.00 Total RIEG/CIEG Grant Applications 2016 Budget Appropriation (STW-21) = $150,000 $150,000 130,000.00 130,000.00

RECYCLING AND COMPOSTING INFRASTRUCTURE ENHANCEMENT GRANTS

STW-24 - HOST COMMUNITY CLEANUP GRANTS

MOTION #3

Grant Applicant Name Drop-off Site Type/Location Project Description 2016 Grant Request City of Canton Tire Drop-off 15 Hours Per Month (45 Hours Per Quarter) $2,500 City of Massillon Tire Drop-off 15 Hours Per Month (45 Hours Per Quarter) $2,500 City of Massillon (Garage) Recycling 15 Hours Per Month (45 Hours Per Quarter) $2,500 City of Massillon (Rec Center) Recycling 15 Hours Per Month (45 Hours Per Quarter) $2,500 Canton Township Recycling 15 Hours Per Month (45 Hours Per Quarter) $2,500 Canton Township Yard Waste 15 Hours Per Month (45 Hours Per Quarter) $2,500 Total Host Community Cleanup Grant Applications $15,000 2016 Budget Appropriation (STW-24) = $100,000 Remaining Available Appropriation = $5,100

STW-05 - HOUSEHOLD HAZARDOUS WASTE

(2016 APPROPRIATION $100,000)

MOTIONS #4, 5, 4/5a

• 1. Political Subdivisions (at their expense)
• Host HHW Collection for Residents
• Transport HHW to Canton
• 2. City of Canton Recycling Center

($35,000 District Contract to Operate)

• HHW Collection Center open to all

District residents

• Hub to transfer HHW from political

subdivision collections to Clean Harbors

• 3. Clean Harbors ($300,000 appropriation

for HHW Disposal)

• Presently contracted with Cuyahoga

County SWMD

• Agreed to extend same pricing and

collection model to STW

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: July 01, 2016 @ 9:30am