JULY 13, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE JULY - - PowerPoint PPT Presentation

JULY 13, 2018 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE JULY 13, 2018 BOARD OF DIRECTORS MEETING AGENDA

APPROVE MAY 04, 2018 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Members

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited John Highman City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019

Tuscarawas County

Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019

Wayne County

Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2018 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 Brian Gentry Public Representative 1-1-2018 to 12-31-2019

OEPA PLANNING UNIT

Susan Applegate, Ohio EPA Planner Resigned Current Ohio EPA Planning Unit

• 1. Harry Sarvis, Manager
• 2. Matthew Hittle, Environmental Specialist 2,

SWMD Plans, Quarterly Fee Reports

• 3. Ernie Stall, Environmental Specialist 3, State

Plan, SWMD Plans, MMAC

Next meeting TODAY @ 10:15am

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of June 30, 2018)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 55,000.00 $ 27,668.83 $ 25,117.15 $ 50.31% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00

• 125,000.00

0.00% Recycling Revenue 225,000.00 82,260.44 135,013.31 36.56% GENERAL FUND TOTAL 367,500.00 122,429.27 297,630.46 33.31% 501 TIPPING FEE FUND Tipping Fees-Inside District 900,000.00 $ 503,911.92 $ 401,100.34 $ 55.99% Tipping Fees-Outside District 2,900,000.00 1,686,632.62 1,276,085.70 58.16% Tipping Fees-Outside State 30,000.00 18,387.68 17,367.59 61.29% Tipping Fees 3,830,000.00 2,208,932.22 1,694,553.63 57.67% Miscellaneous Revenue

• 1,217.43

202.11 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 2,210,149.65 1,694,755.74 57.71% TOTAL REVENUE ALL FUNDS 4,197,500.00 $ 2,332,578.92 $ 1,992,386.20 $ 55.57%

Budgeted versus Actual Expenses (As of June 30, 2018)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 47,000.00 $ 10,604.44 $ 5,358.63 $ 22.56% HHW Program 33,016.95 270.33 19,324.85 0.82% Yard Waste Management 115,000.00

• 0.00%

American Landfill Settlement 14,921.25 12,953.48 8,705.25 86.81% GENERAL FUND TOTAL 209,938.20 23,828.25 33,388.73 11.35% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits 435,000.00 $ 222,536.42 $ 204,792.49 $ 51.16% Admin-2 Supplies & Admin Expenses 152,948.93 91,773.70 92,399.14 60.00% Admin-3 Capital Assets 48,130.00

• 31,524.96

0.00% Admin-4 Consulting Engineer Service 31,831.03 15,887.94 8,363.39 49.91% Admin-5 Legal Services 12,137.50 3,712.50 900.00 30.59% Admin-6 Solid Waste Plan 12,976.96 12,928.97 13,402.50 99.63% Admin-8 Financial Consulting Services 13,000.00 8,010.00 8,348.00 61.62% District Administration Total 706,024.42 354,849.53 359,730.48 50.26% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,370,440.62 584,574.27 671,773.20 42.66% STW-03 Yard Waste Management 351,623.28 188,483.78 142,720.44 53.60% STW-05 HHW Program 340,149.92 70,033.60 87,309.87 20.59% STW-06 Scrap Tire Collection 89,251.88 26,888.93 32,216.04 30.13% STW-19 Recycling Makes Sense 719,023.10 238,987.80 220,071.95 33.24% STW-22 Program Start-Up Grant 272,285.00 65,909.73 32,525.00 24.21% STW-24 Host Community Cleanup Grants 120,920.23 107,856.87 42,457.31 89.20% STW-25 Sheriff Department Grants 288,000.00 279,000.00 279,000.00 96.88% STW-26 Health Department Grants 325,000.00 162,500.00 162,500.00 50.00% STW-29 Education & Awareness 287,403.22 80,460.79 71,254.61 28.00% STW-38 Disaster Debris Management 20,000.00 20,000.00

• 100.00%

Recycling/County Program Total 4,184,097.25 1,824,695.77 1,741,828.42 43.61% TIPPING FEE FUND TOTAL 4,890,121.67 2,179,545.30 2,101,558.90 44.57% TOTAL EXPENSES ALL FUNDS 5,100,059.87 $ 2,203,373.55 $ 2,134,947.63 $ 43.20%

Current Cash Position

(as of June 30, 2018)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 1,222,729.35 $ 122,429.27 $ 23,828.25 $ 1,321,330.37 $ 51,697.44 $ 1,269,632.93 $ TIPPING FEES 3,629,188.97 2,210,149.65 2,179,545.30 3,659,793.32 1,815,259.97 1,844,533.35 TOTAL ALL FUNDS 4,851,918.32 $ 2,332,578.92 $ 2,203,373.55 $ 4,981,123.69 $ 1,866,957.41 $ 3,114,166.28 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 98,601.02 $ TIPPING FUND Year-to-date Net Gain/(Loss) 30,604.35 $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) 129,205.37 $

➢ Tipping fee revenue is up 9.07% in 2018 from 2017 through the first five months of the year. ➢ Using the first five months of revenue, we can project an annual tipping fee revenue total of approximately $4,258,430 based on 38.83% of actual annual revenue was collected during this time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2017 2018 % Change American Landfill 538,251.48 654,387.81 21.58% Countywide RDF 302,802.87 294,960.02

• 2.59%

Kimble Landfill & Disposal 675,027.16 704,200.53 4.32% Totals $1,516,081.51 $1,653,548.36 9.07% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) January - May

2017 FINANCIAL AUDIT RESULTS

➢Clean Audit Eight Years in a Row

✓ Timely Filing ✓ In Compliance with Standards ✓ No Findings for Recovery or Material Deficiencies ✓ No significant Management Letter Comments

Waiting for Award

Authority Finance Software Upgrade

Upgrade Enhancements:

➢Utilizes Improved Technologies of Microsoft SQL Database Versus jBase ➢Authority Forms (Customizable Layout/Design; Secure) ➢Drill-down Reporting with Seamlesss Integration to Microsoft Excel, Word, Adobe Acrobat, and Outlook ➢Easy Interface to MS Office and Google Applications

Upgrade Cost = $23,130 Existing Software is 10 Years Old (Installed January 1, 2008)

Completed!

AMENDED CAC HYDROGEOLOGICAL ADVISOR/CONSULTANT AGREEMENT

➢Amends Original Agreement With Dan Fisher of Wetstone Solutions LLC to Review Results of Well- Monitoring and Residential Well Tests Performed by Waste Management/ALI and Stark County Health Department Effective September 6, 2013 ➢Extends Agreement Until Expiration of 10-Year Settlement and Release Agreement with Waste Management/ALI in 2023 ➢Increase Funding Level From $7,700 to $10,000 Which is Covered by Annual Settlement Payments of $12,500

MOTION TION #1 1 & # & #2

EXECUTIVE DIRECTOR’S REPORT

“TIME TO CLEAN UP YOUR RECYCLING ACT”

6-13 13-18 Canton Repository/Daily Record & 6 -15 15-18 Times Reporter

LAUNCH OF NEW WEBSITE (TIMETORECYCLE.ORG)

▪ Updated appearance ▪ User friendly for visitors and staff ▪ Eliminate third party updates ▪ Eliminate data redundancy ▪ Calendar of events ▪ Map/directions of drop-off sites

SHERIFF DEPARTMENT GRANT REPORTED ACTIVITY

Goals of Sheriff Department Grant: $95,000 per County Deputy ▪ Littering/Dumping Investigations and Citations ▪ Prescription Drug Collection Program ▪ Litter Cleanup Crew ▪ HHW Collection Event Support ▪ Overweight Trucks Deputy Browning (Wayne), Deputy Copple (Tuscarawas), and Deputy Newman (Stark)

TOTAL CITATIONS ISSUED BY SHERIFF DEPARTMENTS

572 342 230 69 24 10 21 2 1 22 2 15 32 100 200 300 400 500 600 700 2013 2014 2015 2016 2017 Stark Tusc Wayne

• 1. Presently, Deputies

typically give warnings rather than citations

• 2. Stark County established

a Commercial Weight Enforcement Deputy to cite overweight trucks (trash, fracking, etc.)

• 3. Deputy focus shifted

toward dumping/litter

LITTER COMPLAINTS RECEIVED BY SHERIFF DEPARTMENTS

48 85 94 16 28 108 112 49 31 68 11 14 15 10 62 20 40 60 80 100 120 2013 2014 2015 2016 2017 Stark Tusc Wayne

TOTAL HOURS LITTER CREW PICKED UP LITTER

1041 884 1279 1117 708 504 3136 2502 1720 1280 454 286 558 80 18 500 1000 1500 2000 2500 3000 3500 2013 2014 2015 2016 2017 Stark Tusc Wayne

NUMBER OF TIRES COLLECTED BY LITTER CLEANUP CREW

169 139 188 145 99 897 1753 287 455 3260 366 554 207 23 40 500 1000 1500 2000 2500 3000 3500 2013 2014 2015 2016 2017 Stark Tusc Wayne

Stark County: the Health Department and Townships collect dumped tires and dispose through tire pass program. Wayne County: Sheriff Dept takes the tires to the residential drop-off. Tuscarawas County: Sheriff Dept takes the tires to the residential drop-off.

TIRES COLLECTED THROUGH RESIDENTIAL DROP-OFF SITES AND TIRE PASS PROGRAM

25,442 9,471 5,280 5,000 10,000 15,000 20,000 25,000 30,000 Stark Tusc Wayne

Wayne County: Medway Drug Enforcement Agency manages eight collection boxes.

NUMBER OF PRESCRIPTION DRUG DROPBOXES PICKED UP

18 6 8 2 4 6 8 10 12 14 16 18 20 Stark Tusc Wayne

Stark County: Deputy spends 2-3 days a week collecting prescription drugs Tuscarawas County: Deputy collects prescription drugs when police departments notify him the bins are full.

▪ Commenced operation: 1954 ▪ Ceased operation: 1984 ▪ Commenced explosive gas monitoring: 1996 ▪ Commenced ground water monitoring: 1998 ▪ Entered into Consent Order and Permanent Injunction with Ohio Attorney General for closure and post-closure plan: 2006 ▪ District paid $1.4 million for landfill cap from 2008-2010

NEWCOMERSTOWN LANDFILL

3-13-18 Quarterly Inspection ▪ Michael Kopko, Tuscarawas County Health Department ▪ Explosive gas monitoring probe 6A level exceeded acceptable limit. ▪ Eight consecutive weekly readings exceeded the acceptable limit. ▪ OEPA is requiring an assessment to be completed. ▪ Assessment was initiated 6-20-18 by Northpoint and will be funded by the Village of Newcomerstown.

NEWCOMERSTOWN LANDFILL

DISASTER DEBRIS MANAGEMENT PROGRAM (STW-38)

The District will consider funding for communities under the following criteria: ▪ Funding will only be provided for transportation, processing, disposal and contracted labor related to disaster debris; ▪ 2018 annual appropriation: $20,000 (each county is eligible for up to $20,000 annually) May 22, 2018 Storm (straight-line winds/downburst) ▪ City of Dover, only request submitted ▪ Reviewed by Tuscarawas County EMA Director, Alex McCarthy ▪ Total Request: $20,510 ▪ Awarded $20,000

SCRAP TIRE DUMPS

Solutions for Dumped Tires ▪ 12 or less tires: resident may take to District drop-off site (no cost) ▪ 13-100 tires: District may assist (if no profit was made by property owner*) ▪ 100 or more tires: Health Department can seek funding from Ohio EPA (only if tires were illegally dumped after owner acquired property OR owner inherited property with tires on it), limited funding available *Liens can be placed on property owner to recover disposal costs if profit was made.

YARD WASTE PROGRAM UPDATE

Site Name Block Grant Amount Site Hours

• 1. Lake Township

$67,424 Thurs-Fri 7am-7pm, Sat-Sun 9am-5pm

• 2. Plain Township (Fire Dept)

$56,388 Wed, Sat, and Sun, 8am-6pm

• 3. Nimishillen Township

$42,374 Wed and Sat, 7am-7pm

• 4. Canton Township

$41,086 Open daily, 9am-9pm

• 5. Perry Township

$33,712 Wed and Sat, 8am-6pm

• 6. Village of Brewster

$10,417 Open daily, dawn to dusk

• 7. Lawrence Township (Tuscarawas)

$8,023 Open daily, dawn to dusk

• 8. City of Dover

$8,547 Open daily 8am-9pm (reduced hours in fall/winter/spring)

• 9. Village of Dennison

$3,430 Open daily, dawn to dusk TOTAL $271,400

Total 2018 Appropriation: $415,000 Total 2019 Plan Budget: $300,000 Total Block Grant Amount: $271,400

PROGRAM STARTUP GRANTS

Perry Township Grant Amount: $13,838

PROGRAM STARTUP GRANTS

Plain Township (Wayne County) Grant Amount: $7,000

PROGRAM STARTUP GRANTS

Jackson Township Recycling Station Grant Amount: $30,300

PROGRAM STARTUP GRANTS

Canton Township Grant Amount: $38,007

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: September 7, 2018 @ 9:30am