JULY 13, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE JULY - PowerPoint PPT Presentation

Stark-Tuscarawas-Wayne Recycling District JULY 13, 2018 BOARD OF DIRECTORS MEETING

ROLL CALL

APPROVE JULY 13, 2018 BOARD OF DIRECTORS MEETING AGENDA

APPROVE MAY 04, 2018 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Members Stark County Member Representing Term Janet Weir Creighton County Commissioner Unlimited John Highman City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019 Tuscarawas County Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019 Wayne County Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2018 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 Brian Gentry Public Representative 1-1-2018 to 12-31-2019

OEPA PLANNING UNIT Susan Applegate, Ohio EPA Planner Resigned Current Ohio EPA Planning Unit 1. Harry Sarvis, Manager 2. Matthew Hittle, Environmental Specialist 2, SWMD Plans, Quarterly Fee Reports 3. Ernie Stall, Environmental Specialist 3, State Plan, SWMD Plans, MMAC

Next meeting TODAY @ 10:15am

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue (As of June 30, 2018) Year-to-Date Last Year REVENUES Estimated Actual Year-to-Date Collected Revenue Revenue Revenue Percent 101 GENERAL FUND Interest Earned $ 55,000.00 $ 27,668.83 $ 25,117.15 50.31% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00 - 125,000.00 0.00% Recycling Revenue 225,000.00 82,260.44 135,013.31 36.56% GENERAL FUND TOTAL 367,500.00 122,429.27 297,630.46 33.31% 501 TIPPING FEE FUND Tipping Fees-Inside District $ 900,000.00 $ 503,911.92 $ 401,100.34 55.99% Tipping Fees-Outside District 2,900,000.00 1,686,632.62 1,276,085.70 58.16% Tipping Fees-Outside State 30,000.00 18,387.68 17,367.59 61.29% Tipping Fees 3,830,000.00 2,208,932.22 1,694,553.63 57.67% Miscellaneous Revenue - 1,217.43 202.11 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 2,210,149.65 1,694,755.74 57.71% TOTAL REVENUE ALL FUNDS $ 4,197,500.00 $ 2,332,578.92 $ 1,992,386.20 55.57%

Budgeted versus Actual Expenses (As of June 30, 2018) Combined Last Year Combined EXPENSES Combined Year-to-Date Year-to-Date Expended Appropriations Expenses Expenses Percent 101 GENERAL FUND Supplies & Materials $ 47,000.00 $ 10,604.44 $ 5,358.63 22.56% HHW Program 33,016.95 270.33 19,324.85 0.82% Yard Waste Management 115,000.00 - - 0.00% American Landfill Settlement 14,921.25 12,953.48 8,705.25 86.81% GENERAL FUND TOTAL 209,938.20 23,828.25 33,388.73 11.35% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits $ 435,000.00 $ 222,536.42 $ 204,792.49 51.16% Admin-2 Supplies & Admin Expenses 152,948.93 91,773.70 92,399.14 60.00% Admin-3 Capital Assets 48,130.00 - 31,524.96 0.00% Admin-4 Consulting Engineer Service 31,831.03 15,887.94 8,363.39 49.91% Admin-5 Legal Services 12,137.50 3,712.50 900.00 30.59% Admin-6 Solid Waste Plan 12,976.96 12,928.97 13,402.50 99.63% Admin-8 Financial Consulting Services 13,000.00 8,010.00 8,348.00 61.62% District Administration Total 706,024.42 354,849.53 359,730.48 50.26% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,370,440.62 584,574.27 671,773.20 42.66% STW-03 Yard Waste Management 351,623.28 188,483.78 142,720.44 53.60% STW-05 HHW Program 340,149.92 70,033.60 87,309.87 20.59% STW-06 Scrap Tire Collection 89,251.88 26,888.93 32,216.04 30.13% STW-19 Recycling Makes Sense 719,023.10 238,987.80 220,071.95 33.24% STW-22 Program Start-Up Grant 272,285.00 65,909.73 32,525.00 24.21% STW-24 Host Community Cleanup Grants 120,920.23 107,856.87 42,457.31 89.20% STW-25 Sheriff Department Grants 288,000.00 279,000.00 279,000.00 96.88% STW-26 Health Department Grants 325,000.00 162,500.00 162,500.00 50.00% STW-29 Education & Awareness 287,403.22 80,460.79 71,254.61 28.00% STW-38 Disaster Debris Management 20,000.00 20,000.00 - 100.00% Recycling/County Program Total 4,184,097.25 1,824,695.77 1,741,828.42 43.61% TIPPING FEE FUND TOTAL 4,890,121.67 2,179,545.30 2,101,558.90 44.57% TOTAL EXPENSES ALL FUNDS $ 5,100,059.87 $ 2,203,373.55 $ 2,134,947.63 43.20%

Current Cash Position (as of June 30, 2018) Beginning Year-to-Date Year-to-Date Year Actual Expenditures/ Unexpended Outstanding Unencumbered Balance Receipts Expenses Balance Encumbrances Balance GENERAL FUND $ 1,222,729.35 $ 122,429.27 $ 23,828.25 $ 1,321,330.37 $ 51,697.44 $ 1,269,632.93 TIPPING FEES 3,629,188.97 2,210,149.65 2,179,545.30 3,659,793.32 1,815,259.97 1,844,533.35 TOTAL ALL FUNDS $ 4,851,918.32 $ 2,332,578.92 $ 2,203,373.55 $ 4,981,123.69 $ 1,866,957.41 $ 3,114,166.28 GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) $ 98,601.02 TIPPING FUND Year-to-date Net Gain/(Loss) $ 30,604.35 GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) $ 129,205.37

Tipping Fee Revenue Update January - May District Landfills 2017 2018 % Change American Landfill 538,251.48 654,387.81 21.58% Countywide RDF 302,802.87 294,960.02 -2.59% Kimble Landfill & Disposal 675,027.16 704,200.53 4.32% Totals $1,516,081.51 $1,653,548.36 9.07% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) ➢ Tipping fee revenue is up 9.07% in 2018 from 2017 through the first five months of the year. ➢ Using the first five months of revenue, we can project an annual tipping fee revenue total of approximately $4,258,430 based on 38.83% of actual annual revenue was collected during this time period over the last two years.

2017 FINANCIAL AUDIT RESULTS ➢ Clean Audit Eight Years in a Row Waiting for Award ✓ Timely Filing ✓ In Compliance with Standards ✓ No Findings for Recovery or Material Deficiencies ✓ No significant Management Letter Comments

Authority Finance Software Upgrade Completed! Upgrade Enhancements: ➢ Utilizes Improved Technologies of Microsoft SQL Database Versus jBase ➢ Authority Forms (Customizable Layout/Design; Secure) ➢ Drill-down Reporting with Seamlesss Integration to Microsoft Excel, Word, Adobe Acrobat, and Outlook ➢ Easy Interface to MS Office and Google Applications Upgrade Cost = $23,130 Existing Software is 10 Years Old (Installed January 1, 2008)

AMENDED CAC HYDROGEOLOGICAL ADVISOR/CONSULTANT AGREEMENT ➢ Amends Original Agreement With Dan Fisher of Wetstone Solutions LLC to Review Results of Well- Monitoring and Residential Well Tests Performed by Waste Management/ALI and Stark County Health Department Effective September 6, 2013 ➢ Extends Agreement Until Expiration of 10-Year Settlement and Release Agreement with Waste Management/ALI in 2023 ➢ Increase Funding Level From $7,700 to $10,000 Which is Covered by Annual Settlement Payments of $12,500 MOTION TION #1 1 & # & #2

EXECUTIVE DIRECTOR’S REPORT

“ TIME TO CLEAN UP YOUR RECYCLING ACT” 6-13 13-18 Canton Repository/Daily Record & 6 -15 15-18 Times Reporter

LAUNCH OF NEW WEBSITE (TIMETORECYCLE.ORG) ▪ Updated appearance ▪ User friendly for visitors and staff ▪ Eliminate third party updates ▪ Eliminate data redundancy ▪ Calendar of events ▪ Map/directions of drop-off sites

SHERIFF DEPARTMENT GRANT REPORTED ACTIVITY Goals of Sheriff Department Grant: $95,000 per County Deputy ▪ Littering/Dumping Investigations and Citations ▪ Prescription Drug Collection Program ▪ Litter Cleanup Crew ▪ HHW Collection Event Support ▪ Overweight Trucks Deputy Browning (Wayne), Deputy Copple (Tuscarawas), and Deputy Newman (Stark)

TOTAL CITATIONS ISSUED BY SHERIFF DEPARTMENTS 1. Presently, Deputies 700 typically give warnings rather than citations 600 572 2. Stark County established a Commercial Weight 500 Enforcement Deputy to cite overweight trucks 400 (trash, fracking, etc.) 342 3. Deputy focus shifted 300 toward dumping/litter 230 200 100 69 32 24 22 21 15 10 2 2 1 0 0 0 2013 2014 2015 2016 2017 Stark Tusc Wayne

LITTER COMPLAINTS RECEIVED BY SHERIFF DEPARTMENTS 120 112 108 100 94 85 80 68 62 60 49 48 40 31 28 16 20 15 14 11 10 0 2013 2014 2015 2016 2017 Stark Tusc Wayne

TOTAL HOURS LITTER CREW PICKED UP LITTER 3500 3136 3000 2502 2500 2000 1720 1500 1279 1280 1117 1041 1000 884 708 558 504 454 500 286 80 18 0 2013 2014 2015 2016 2017 Stark Tusc Wayne