SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE - - PowerPoint PPT Presentation

SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE SEPTEMBER 7, 2018 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JULY 13, 2018 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

 107 Political Jurisdictions: received an electronic copy of the Plan to review and approve  3 County Commissioner Boards  Largest City of each County (3)  District Deadline: September 14, 2018  OEPA Deadline: October 20, 2018  Current as of 9/6/18  56 56 of 111 received  54.2% approval

PLAN RATIFICATION UPDATE

STARK COUNTY

18 of 37 received d

TUSCARAWAS COUNTY

17 of 42 receiv eived ed

WAYNE COUNTY

21 of 32 receiv eived ed

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of August 31, 2018)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 55,000.00 $ 32,465.86 $ 33,148.69 $ 59.03% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00

• 0.00%

Recycling Revenue 225,000.00 113,981.85 178,635.59 50.66% GENERAL FUND TOTAL 367,500.00 158,947.71 224,284.28 43.25% 501 TIPPING FEE FUND Tipping Fees-Inside District 900,000.00 $ 610,979.60 $ 566,013.91 $ 67.89% Tipping Fees-Outside District 2,900,000.00 2,090,681.00 1,847,689.62 72.09% Tipping Fees-Outside State 30,000.00 21,173.26 22,548.12 70.58% Tipping Fees 3,830,000.00 2,722,833.86 2,436,251.65 71.09% Miscellaneous Revenue

• 6,440.52

7,500.36 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 2,729,274.38 2,443,752.01 71.26% TOTAL REVENUE ALL FUNDS 4,197,500.00 $ 2,888,222.09 $ 2,668,036.29 $ 68.81%

Budgeted versus Actual Expenses (As of August 31, 2018)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 47,000.00 $ 17,604.44 $ 5,358.63 $ 37.46% HHW Program 33,016.95 270.33 25,771.63 0.82% Yard Waste Management 115,000.00

• 0.00%

American Landfill Settlement 16,767.77 12,953.48 8,705.25 77.25% GENERAL FUND TOTAL 211,784.72 30,828.25 39,835.51 14.56% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits 435,000.00 $ 292,580.77 $ 258,671.64 $ 67.26% Admin-2 Supplies & Admin Expenses 152,948.93 108,470.35 111,073.75 70.92% Admin-3 Capital Assets 48,130.00 42,616.99 41,746.73 88.55% Admin-4 Consulting Engineer Service 31,831.03 15,889.38 17,665.07 49.92% Admin-5 Legal Services 12,137.50 3,712.50 900.00 30.59% Admin-6 Solid Waste Plan 12,976.96 12,976.96 20,114.93 100.00% Admin-8 Financial Consulting Services 13,000.00 8,285.00 8,398.00 63.73% District Administration Total 706,024.42 484,531.95 458,570.12 68.63% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,370,440.62 762,418.75 834,598.82 55.63% STW-03 Yard Waste Management 351,623.28 195,602.76 287,282.17 55.63% STW-05 HHW Program 340,149.92 128,168.82 175,105.78 37.68% STW-06 Scrap Tire Collection 89,251.88 42,888.26 45,632.98 48.05% STW-19 Recycling Makes Sense 719,023.10 337,856.45 342,367.85 46.99% STW-22 Program Start-Up Grant 272,285.00 117,378.73 113,197.20 43.11% STW-24 Host Community Cleanup Grants 120,920.23 115,756.87 69,499.20 95.73% STW-25 Sheriff Department Grants 288,000.00 282,000.00 282,000.00 97.92% STW-26 Health Department Grants 325,000.00 243,750.00 243,750.00 75.00% STW-29 Education & Awareness 287,403.22 137,396.91 91,180.34 47.81% STW-38 Disaster Debris Management 20,000.00 20,000.00 585.00 100.00% Recycling/County Program Total 4,184,097.25 2,383,217.55 2,485,199.34 56.96% TIPPING FEE FUND TOTAL 4,890,121.67 2,867,749.50 2,943,769.46 58.64% TOTAL EXPENSES ALL FUNDS 5,101,906.39 $ 2,898,577.75 $ 2,983,604.97 $ 56.81%

Current Cash Position

(as of August 31, 2018)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 1,222,729.35 $ 158,947.71 $ 30,828.25 $ 1,350,848.81 $ 46,543.96 $ 1,304,304.85 $ TIPPING FEES 3,629,188.97 2,729,274.38 2,867,749.50 3,490,713.85 1,373,918.62 2,116,795.23 TOTAL ALL FUNDS 4,851,918.32 $ 2,888,222.09 $ 2,898,577.75 $ 4,841,562.66 $ 1,420,462.58 $ 3,421,100.08 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 128,119.46 $ TIPPING FUND Year-to-date Net Gain/(Loss) (138,475.12) $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) (10,355.66) $

➢ Tipping fee revenue is up 5.77% in 2018 from 2017 through the first seven months of the year. ➢ Using the first seven months of revenue, we can project an annual tipping fee revenue total of approximately $4,222,256 based on 56.38% of actual annual revenue was collected during this time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2017 2018 % Change American Landfill 833,980.93 941,335.74 12.87% Countywide RDF 444,726.40 413,772.61

• 6.96%

Kimble Landfill & Disposal 971,948.02 1,025,399.41 5.50% Totals $2,250,655.35 $2,380,507.76 5.77% Annual Revenue $3,704,193.45 $3,830,000.00 3.40% (Actual) (Budgeted) January - July

EXECUTIVE DIRECTOR’S REPORT

FULL-TIME DRIVERS 1. Carl McKimmie (Part-time driver hired full-time 8/18/18)

Kevin Gill resigned 8/4/18

2. John Adams (3rd year) 3. Robert Betz (8th year) 4. Jacob Climes (4th year) 5. Mike Frost (12th year) 6. John McGrew (12th year) 7. Don Muckley (4th year) 8. Neal Rayner(12th year) PART-TIME DRIVERS 1. Bernie Dearth 2. Thom Dearth 3. Cheryl Wilhelm

NEW RECYCLING DRIVER

Plain Township OARDC Easton Fire Department Wooster Township

2855 Easton St NE Selby/Dover Road Canton, OH 44721

RECYCLING DROP-OFF SITE IMPROVEMENTS

Resoluti

• lution #

▪ Entered into Consent Order and Permanent Injunction with Ohio Attorney General for closure and post-closure plan: 2006 ▪ The Board budgeted $2 million in 2008 for the landfill cap ▪ District paid $1.4 million from 2008-2010

NEWCOMERSTOWN LANDFILL

3-13-18 Quarterly Inspection ▪ Michael Kopko, Tuscarawas County Health Department ▪ Explosive gas monitoring probe 6A level exceeded acceptable limit. ▪ Eight consecutive weekly readings exceeded the acceptable limit. ▪ OEPA is requiring an assessment to be completed. ▪ Assessment was initiated 6-20-18 by Northpoint

NEWCOMERSTOWN LANDFILL

 Semi-annual testing: $9,000 x 2 = $18,000  Resampling Event:

$3,345.55

 Task 1:

▪ Evaluate Existing Gas Monitoring Network $1,324.00

▪ Task 2:

▪ Implement Monitoring System Upgrades $1,588.00

▪ Task 3:

▪ Gas Migration Control/Venting System Options $2,045.00

TOTAL: $8,302.55 Resolution #

NEWCOMERSTOWN LANDFILL

 Original roof from 1993 replaced  Tango & Gatti: Dover, OH

▪ Lowest & best bid ▪ Total cost $19,218

DISTRICT OFFICE ROOF REPLACEMENT: COMPLETED

 Orrville Buehler’s

▪ 9/22/18 Collection

 New Philadelphia Buehler’s

▪ 10/6/18 Collection

UPCOMING EVENTS

MASTER RECYCLER PROGRAM

THURSDAYS 5:30-8:30 PM AND TWO SATURDAYS

September 14 – October 25

• Landfill Tour
• Materials Recovery Facility (MRF)

Tour

• Compost Facility Tour & HHW

Collection

• Alternative Cleaners, Plants & Air

Quality

• Water Quality & Proper

Pharmaceutical Disposal

• Canton Recycle Center Tour & E-

waste

*21 Registered Participants

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: November 2, 2018 @ 9:30am