DIRECTORS MEETING ROLL CALL APPROVE JANUARY 06, 2017 BOARD OF - - PowerPoint PPT Presentation

JANUARY 06, 2017 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE JANUARY 06, 2017 BOARD OF DIRECTORS MEETING AGENDA

APPROVE NOVEMBER 4, 2016 BOARD OF DIRECTORS MEETING MINUTES

ELECTION OF 2017 OFFICERS

• Chairperson (Wayne County)

Ann Obrecht

• Vice-Chairperson (Stark County)

Janet Weir Creighton

• Board Secretary

Rachel Rothacher

ELECTION OF 2017 OFFICERS

CHAIRPERSON APPOINTS 2017 COMMITTEES

• Budget Committee
• Bill Smith
• Chris Abbuhl
• Ron Amstutz
• Personnel Committee
• Janet Weir Creighton
• Joe Sciarretti
• Ann Obrecht
• Policy Committee
• Janet Weir Creighton
• Joe Sciarretti
• Ron Amstutz

CHAIRPERSON APPOINTS 2017 COMMITTEES

• Audit Committee
• Janet Weir Creighton
• Joe Sciarretti
• Ron Amstutz
• Landfill/Rules Committee
• Richard Regula
• Kerry Metzger
• Sue Smail
• Records Commission
• Bill Smith
• Joe Sciarretti
• Ron Amstutz

SET 2017 BOARD OF DIRECTORS MEETING DATES

2017 BOARD OF DIRECTORS MEETING DATES

• January 6, 2017 @ 9:30am
• March 3, 2017 @ 9:30am
• May 5, 2017 @ 9:30am
• July 7, 2017 @ 9:30am
• September 1, 2017 @ 9:30am
• November 3, 2017 @ 9:30am

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

STW 2015 PLAN UPDATE

Approved December 24, 2014 10-year Plan (2024) Mandatory 3-year Plan Update (ORC 3734.56(c)) 15-month Planning Period: New Planning Period began September 15, 2016

What is the purpose of the District’s Plan Update?

1.

• 1. Provides ten-year projections:

a. Solid waste generation (ensure sufficient landfill capacity) b. Recycling rates (residential/commercial/industrial) c. Landfill disposal rates (tipping fees)

2.

• 2. Identifies recycling strategies for managing the

District’s programs. 3.

• 3. Provides an assessment on achieving state-wide

recycling and waste reduction goals.

Policy Committee Members (Starting 2016/Two-year term)

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited William Bartos City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Industrial Representative 1-1-2016 to 12-31-2017 Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017

Tuscarawas County

Member Representing Term Joe Sciarretti County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2016 to 12-31-2017 Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017

Wayne County

Member Representing Term Ron Amstutz County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Becky Foster Industrial Representative 1-1-2017 to 12-31-2017 Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017

NEXT MEETING JANUARY 20, 2017

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of December 30, 2016)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 15,000.00 $ 37,652.86 $ 23,992.97 $ 251.02% American Landfill Settlement 13,961.00 13,961.00 16,361.00 100.00% OEPA Pass-Thru Community Development Grant 37,870.56 37,871.12

• 100.00%

Recycling Revenue 175,000.00 216,984.75 303,673.30 123.99% GENERAL FUND TOTAL 241,831.56 306,469.73 344,027.27 126.73% 501 TIPPING FEE FUND Tipping Fees-Inside District 700,000.00 $ 796,447.25 $ 757,814.41 $ 113.78% Tipping Fees-Outside District 2,900,000.00 2,731,501.42 2,790,366.56 94.19% Tipping Fees-Outside State 15,000.00 30,826.73 22,794.86 205.51% Tipping Fees 3,615,000.00 3,558,775.40 3,570,975.83 98.44% Recycling Revenue

• 0.00%

Ohio BWC Safety Grant

• 0.00%

Miscellaneous Revenue

• 111.50

11,539.46 0.00% TIPPING FEE FUND TOTAL 3,615,000.00 3,558,886.90 3,582,515.29 98.45% TOTAL REVENUE ALL FUNDS 3,856,831.56 $ 3,865,356.63 $ 3,926,542.56 $ 100.22%

Budgeted versus Actual Expenses (As of December 30, 2016)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 12,500.00 $

• $
• $

0.00% HHW Program 26,033.55 2,213.05 3,966.45 8.50% OEPA Community Development Grant 37,870.56 37,870.56

• 100.00%

American Landfill Settlement 12,500.00 12,041.50 13,961.00 96.33% Road Repairs 128,810.00 120,870.00 3,237.50 93.84% GENERAL FUND TOTAL 217,714.11 172,995.11 21,164.95 79.46% 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits 385,000.00 $ 368,189.34 $ 343,837.77 $ 95.63% Admin-2 Supplies & Admin Expenses 172,946.30 144,398.37 111,779.80 83.49% Admin-3 Capital Assets 45,000.00 29,150.00 66,073.00 64.78% Admin-4 Consulting Engineer Service 17,240.88 7,637.13 9,759.12 44.30% Admin-5 Legal Services 10,750.00 1,050.00 2,850.00 9.77% Admin-6 Solid Waste Plan 45,400.00 1,094.77

• 2.41%

Admin-8 Financial Consulting Services 13,565.00 9,756.00 9,146.00 71.92% Admin-10 Road Repairs 300,000.00 300,000.00

• 100.00%

District Administration Total 989,902.18 861,275.61 543,445.69 87.01% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,688,558.83 1,283,342.42 1,498,644.29 76.00% STW-03 Yard Waste Management 442,025.00 369,525.04 327,975.00 83.60% STW-05 HHW Program 404,217.79 156,109.42 33,988.41 38.62% STW-06 Scrap Tire Collection 76,449.20 64,721.70 56,531.45 84.66% STW-19 Recycling Makes Sense 741,209.05 522,836.60 407,853.20 70.54% STW-21 Infrastructure Enhancement Grants 169,546.32 169,500.00 110,453.68 99.97% STW-22 Program Start-Up Grant 485,070.31 462,727.55 136,988.14 95.39% STW-23 Model Community Grants 2,877.46 2,877.46

• 100.00%

STW-24 Host Community Cleanup Grants 137,636.14 107,261.44 65,763.86 77.93% STW-25 Sheriff Department Grants 288,000.00 285,000.00 285,000.00 98.96% STW-26 Health Department Grants 325,000.00 325,000.00 325,000.00 100.00% STW-29 Education & Awareness 325,125.52 245,377.68 223,776.55 75.47% STW-38 Disaster Debris Management 12,730.23 950.00 42,269.77 7.46% Recycling/County Program Total 5,103,445.85 3,995,229.31 3,514,244.35 78.28% TIPPING FEE FUND TOTAL 6,093,348.03 4,856,504.92 4,057,690.04 79.70% TOTAL EXPENSES ALL FUNDS 6,311,062.14 $ 5,029,500.03 $ 4,078,854.99 $ 79.69%

Current Cash Position

(as of December 30, 2016)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 841,277.78 $ 306,469.73 $ 172,995.11 $ 974,752.40 $ 25,626.95 $ 949,125.45 $ TIPPING FEES 5,744,549.98 3,558,886.90 4,856,504.92 4,446,931.96 1,017,266.29 3,429,665.67 TOTAL ALL FUNDS 6,585,827.76 $ 3,865,356.63 $ 5,029,500.03 $ 5,421,684.36 $ 1,042,893.24 $ 4,378,791.12 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 133,474.62 $ TIPPING FUND Year-to-date Net Gain/(Loss) (1,297,618.02) $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) (1,164,143.40) $

• Tipping fee revenue is down 7.92% in 2016 from 2015 through the month of November.
• Using the first eleven months of revenue, we can project an annual tipping fee revenue total of

approximately $3,394,242 based on 91.57% of actual annual revenue was collected during this time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2015 2016 % Change American Landfill 1,154,016.59 1,063,208.20

• 7.87%

Countywide RDF 633,585.22 651,561.80 2.84% Kimble Landfill & Disposal 1,587,993.15 1,393,337.48

• 12.26%

Totals $3,375,594.96 $3,108,107.48

• 7.92%

Annual Revenue $3,570,975.83 $3,615,000.00 1.23% (Actual) (Budgeted) January - November

• 2017 Insurance Renewal Premium = $34,488
• Previous

2016 rate was $26,584; Increase in commercial auto coverage

• Account

was marketed with

• ther

carriers for competitive rate but declined due to Loss Reserve

• Timely and responsive service
• Only change in coverage was an automatic increase

in the building coverage from $958,120 to $965,951

• 1

Year contract with Leonard Insurance expires January 19, 2018 (Motion #1)

PROPERTY/LIABILITY INSURANCE RENEWAL

2017 Mileage Reimbursement

• Federal Rate = 53.5 cents per mile
• Board, Policy & Committee Members Eligible for

Personal Miles to Attend District Meetings

• Submit Board/Policy Member Expense

Reimbursement Report

OTHER FINANCE ITEMS

Motion to increase the seasonal worker hourly rate to $8.15 per hour retroactive to January 1, 2017 17 to align with the State of Ohio Minimum

• Wage. (Motion #2)

OTHER FINANCE ITEMS

EXECUTIVE DIRECTOR’S REPORT

RECYCLING DROP-OFF SITE IMPROVEMENTS Site Contamination Solutions

• Increasing pickup frequency
• Increasing number of containers
• Increasing signage
• Increasing number of cleanups
• Adding fencing/gates
• Adding cameras

Improved Recycling Drop-off Sites

 New Philadelphia Buehler’s  Newcomerstown Village

• Mill Township: to be completed in 2017
• Taft Elementary: to be completed in 2017

Camera Screenshot New Philadelphia

Project Manager John Patrick Picard Architect Architect’s Estimate $175,000 (not to exceed) May be able to use concrete for same price or better To be completed in spring 2017

STARK COUNTY RECYCLING GARAGE PAVING (6 RECYCLING TRUCKS)

Recycling Garage Expansion District paving is within the red lines and will extend to the east fence line

STREAMLINING OF WEIGHT SHEETS

Drivers submit weights on tablets; District staff can access on computers:

• Automatically calculates totals and identifies errors
• Reduces staff hours (no duplication of data entry)
• Eliminates transportation time/postage paid

DATA INSTANTLY TRANSMITTED DISTRICT OFFICE RECYCLING TRUCK

DROP-OFF VS CURBSIDE RECYCLING TONNAGES (2007-2016)

*4th Qtr Curbside Tonnage is projected and Dropoff Tonnage includes most recent data available from drivers and Kimble R&D *

6,693 10,616 4,014 11,095 10,707 21,712

5,000 10,000 15,000 20,000 25,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Dropoff Sites Curbside Programs Grand Total 103% increase in total recycling 176% increase in curbside recycling 59% increase in drop-off recycling

TOTAL DISTRICT YARD WASTE EXPENSES (2008-2018 PROJECTION)

PROJECTED

$686,234 $570,626 $39,003 $931 $0 $0 $0 $327,975 $369,525 $406,532 $776,759

$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

2017 Projected District Yard Waste Rate Stark $112.36/load (40-yd) & $224.72/load (80-yd) Tuscarawas $195/load (30-yd) 2018 Projected District Yard Waste Rate Stark $225/load (40-yd) & $400/load (80-yd) Tuscarawas $195/load (30-yd)

District will be reviewing program cost efficiency and effectiveness in 2017.

PROJECTED

GRANT AND DISTRICT PROGRAMS

20 CURBSIDE RECYCLING PROGRAMS (STW-01)

11 out of 12 District Municipalities have Curbside Programs

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY 1) City of Canton 1) City of New Philadelphia 1) City of Wooster 2) City of Alliance 2) Village of Baltic 2) Village of Doylestown 3) City of Canal Fulton 3) Village of Bolivar 3) Village of Marshallville 4) Village of Hartville 4) Village of Dennison 4) City of Orrville 5) City of Massillon 5) City of Dover 5) City of Rittman 6) City of North Canton 6) Village of Gnadenhutten 7) Village of Strasburg 8) Village of Sugarcreek 9) City of Uhrichsville

75 DROP-OFF RECYCLING PROGRAM SITES (STW-02)

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY 1) Village of Beach City 21) Nimishillen Township- Petitti Garden 1) City of Dover- Buehler's 1) Apple Creek Village 2) Village of Brewster 22) Nimishillen Township- Twp Garage 2) Fairfield Township 2) Baughman Township 3) City of Canal Fulton 23) Osnaburg Township 3) Franklin Township 3) Chester Township 4) City of Canton- Fisher Foods 24) Paris Township 4) Jefferson Township 4) Chippewa Township 5) City of Canton- St. George’s 25) Perry Township- Recycling Station 5) Kimble Landfill 5) College of Wooster 6) City of Canton- The Timken Company 26) Perry Township- Admin Bldg 6) Lawrence Township- Giant Eagle 6) Congress Township 7) Canton Township 27) Perry Township- Garage 7) Mill Township 7) Creston Village 8) Lake Township- Recycling Station 28) Pike Township- Fire Station 8) City of New Philadelphia- Buehler's 8) Dalton Village 9) Lake Township- Hartville Flea Market 29) Pike Township- Township Office 9) Oxford Township 9) Franklin Township 10) Lawrence Township 30) Plain Township- Diamond Park 10) Perry Township 10) Fredericksburg Village 11) Lexington Township 31) Plain Township- Glenwood School 11) Sandy Township 11) Kidron 12) City of Louisville- Service Center 32) Plain Township- Oakwood School 12) Sugarcreek--Baker's IGA 12) Milton Township (Sterling) 13) Village of Magnolia 33) Plain Township- Saint Michael Church 13) Warwick Township 13) Orrville City (Buehler's) 14) Marlboro Township 34) Plain Township- Taft Elementary School 14) Washington Township 14) Paint Township (Mt. Eaton) 15) City of Massillon- City Garage 35) Robertsville 15) Wayne Township 15) Plain Township 16) City of Massillon- Fisher Foods 36) Sandy Township- Twp Building 16) Shreve Village 17) City of Massillon- Recreation Dept 37) Tuscarawas Township 17) Smithville Village 18) Village of Minerva 38) Washington Township 18) Wayne Township 19) Village of Navarre- Village Hall 39) Village of Wilmot 19) West Salem Village 20) Village of Navarre- St. Clement Church 20) Wooster City (Buehler's) 21) Wooster Township

15 YARD WASTE MANAGEMENT PROGRAM SITES (STW-03)

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY 1) Brewster Village 1) Dennison Village 1) Paradise Lawn Care (Smithville) 2) Canton Township 2) Dover City 2) Paradise Lawn Care (Wooster) 3) Jackson Township 3) Lawrence Township 4) Lake Township 5) Lawrence Township 6) Nimishillen Township 7) Perry Township 8) Plain Township 9) Plain Township- Warstler 10) Tuscarawas Township

HOUSEHOLD HAZARDOUS WASTE (HHW) MANAGEMENT PROGRAM (STW-05)

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY (MEDWAY) 1) Alliance Police 1) New Philadelphia Police 1) Creston Police 2) Brewster Police 2) Newcomerstown Police 2) Dalton Police 3) Canal Fulton Police 3) Sheriff’s Department 3) Doylestown Police 4) Canton Police 4) Strasburg Police 4) Orrville Police 5) Jackson Twp Police 5) Sugarcreek Police 5) Rittman Police 6) Louisville Police 6) Uhrichsville Police 6) Shreve Police 7) Magnolia Police 7) Smithville Police 8) Marlboro Police 8) Wayne County Justice Center 9) Massillon Police 10) Minerva Police 11) Navarre Village Hall 12) North Canton Police 13) Ohio State Highway Patrol 14) Perry Twp Police 15) Plain Township Hall 16) Sheriff’s Department 17) Uniontown Police

Currently 31 Pharmaceutical Collection Locations in District

Year-round Household Hazardous Waste Collection Site: CANTON CITY RECYCLE CENTER

• Open to all District Residents

(By Appointment)

• Tues & Thurs 9am-3pm

(Every last Tues open until 6pm)

• Acceptable items: pesticides,

cleaners, automotive fluids, etc.

HOUSEHOLD HAZARDOUS WASTE (HHW) MANAGEMENT PROGRAM (STW-05)

BUEHLER’S COLLECTION EVENTS (STW-05, -06, -07, -08 & -09)

NEW IN 2017 Household Hazardous Waste will be accepted at the Tuscarawas and Wayne County General Collection Events

Total Appropriation (2015 District Tonnage 406.50): $70,000

4 SCRAP TIRE COLLECTION PROGRAM SITES (STW-06)

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY

1) City of Canton Recycling Center 1) Gale’s Recycle It (City of Dover) 1) Goodwill Industries (City of Wooster) 2) City of Massillon Service Garage

TIRE PASS PROGRAM

(STW-6 – SCRAP TIRE COLLECTION PROGRAM)

Political Subdivisions

• Collect scrap tires and transport to tire

recycling processor District

• Pays for recycling of tires

Tire Facilities

• Liberty Tire (Stark County)
• Black Bounce (Holmes County)

ALLOCATION OF GRANT FUNDING 2017 (TOTAL: $1,591,286)

Recycling Makes Sense (STW-19) 33% Health Department (STW-26-28) 22% Sheriff Department (STW-25) 18% Program Startup (STW-22) 10% RIEG/CIEG (STW-21) 10% Host Community Cleanup (STW-24) 6% Mini-Grants (STW-29) 1%

2016 RECYCLING NEWSLETTERS

(STW-29 EDUCATION AND AWARENESS PROGRAM)

All 268,873 households in Stark, Tuscarawas, and Wayne Counties received a copy in the mail December.

16 pages including a pre-paid tear-out survey More than 2,000 surveys received so far!

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: March 3, 2017 @ 9:30am