MEETING ROLL CALL APPROVE SEPTEMBER 4, 2015 BOARD OF DIRECTORS - - PowerPoint PPT Presentation

SEPTEMBER 4, 2015 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE SEPTEMBER 4, 2015 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JULY 10, 2015 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Vacancies (Starting 2016/Two-year term)

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited Mark Adams City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017

Tuscarawas County

Member Representing Term Belle Everett County Commissioner Unlimited Dave Johnson City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017

Wayne County

Member Representing Term Scott Wiggam County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited VACANT Township Representative Unlimited NEEDS APPOINTED Nicholas Cascarelli Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of July 31, 2015)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 10,000.00 $ 6,287.32 $ 5,404.01 $ 62.87% American Landfill Settlement 16,361.00 16,361.00 12,500.00 100.00% Recycling Revenue 315,000.00 178,685.15

• 56.73%

GENERAL FUND TOTAL 341,361.00 201,333.47 17,904.01 58.98% 501 TIPPING FEE FUND Tipping Fees-Inside District 700,000.00 $ 419,056.25 $ 383,143.47 $ 59.87% Tipping Fees-Outside District 3,000,000.00 1,580,471.00 1,621,439.02 52.68% Tipping Fees-Outside State 50,000.00 15,754.00 23,362.58 31.51% Tipping Fees 3,750,000.00 2,015,281.25 2,027,945.07 53.74% Recycling Revenue

• 176,775.20

0.00% Miscellaneous Revenue

• 185.80

4,811.03 0.00% TIPPING FEE FUND TOTAL 3,750,000.00 2,015,467.05 2,209,531.30 53.75% TOTAL REVENUE ALL FUNDS 4,091,361.00 $ 2,216,800.52 $ 2,227,435.31 $ 54.18%

Budgeted versus Actual Expenses (As of July 31, 2015)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 5,139.00 $

• $

600.00 $ 0.00% HHW Program 10,000.00

• 0.00%

American Landfill Settlement 12,500.00 10,805.50 8,836.50 86.44% Road Repairs 132,719.67 3,237.50

• 2.44%

GENERAL FUND TOTAL 160,358.67 14,043.00 9,436.50 8.76% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits 360,000.00 $ 200,581.77 $ 194,039.65 $ 55.72% Admin-2 Supplies & Admin Expenses 142,066.07 81,720.83 87,011.81 57.52% Admin-3 Capital Assets 48,860.00 3,860.00 20,572.54 7.90% Admin-4 Consulting Engineer Service 12,265.32 8,314.12 5,483.79 67.79% Admin-5 Legal Services 12,100.00 1,050.00 1,050.00 8.68% Admin-6 Solid Waste Plan 315.57

• 10,944.94

0.00% Admin-8 Financial Consulting Services 17,389.00 7,340.00 7,165.00 42.21% Admin-10 Road Repairs 300,000.00

• 0.00%

District Administration Total 892,995.96 302,866.72 326,267.73 33.92% STW-02 Drop-Off Recycling 1,883,525.19 871,417.56 693,327.36 46.27% STW-03 Yard Waste Management 385,000.00 110,520.00

• 28.71%

STW-05 HHW Program 160,000.00 15,129.26 52,495.98 9.46% STW-06 Scrap Tire Collection 63,032.06 26,929.15 26,142.80 42.72% STW-19 Recycling Makes Sense 720,091.65 267,386.70 244,390.55 37.13% STW-21 Infrastructure Enhancement Grants 150,000.00 18,500.00

• 12.33%

STW-22 Program Start-Up Grant 262,822.31 6,161.43

• 0.00%

STW-23 Model Community Grants 2,877.46

• 0.00%

STW-24 Host Community Cleanup Grants 115,450.00 40,154.93 33,450.00 34.78% STW-25 Sheriff Department Grants 288,000.00 281,000.00 252,000.00 97.57% STW-26 Health Department Grants 325,000.00 222,500.00 213,750.00 68.46% STW-27 Solid Waste Inspection 5,000.00

• 0.00%

STW-28 Well Monitoring Grants 25,000.00

• 0.00%

STW-29 Education & Awareness 384,247.75 84,365.22 77,233.70 21.96% STW-38 Disaster Debris Management 88,567.00 17,269.77

• 19.50%

STW-42 General Plan Implement 10,000.00

• 0.00%

Recycling/County Program Total 4,868,613.42 1,961,334.02 1,592,790.39 40.29% TIPPING FEE FUND TOTAL 5,761,609.38 2,264,200.74 1,919,058.12 39.30% TOTAL EXPENSES ALL FUNDS 5,921,968.05 $ 2,278,243.74 $ 1,928,494.62 $ 38.47%

Current Cash Position

(as of July 31, 2015)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 518,415.46 $ 201,333.47 $ 14,043.00 $ 705,705.93 $ 130,504.50 $ 575,201.43 $ TIPPING FEES 6,219,724.73 2,015,467.05 2,264,200.74 5,970,991.04 2,511,425.62 3,459,565.42 TOTAL ALL FUNDS 6,738,140.19 $ 2,216,800.52 $ 2,278,243.74 $ 6,676,696.97 $ 2,641,930.12 $ 4,034,766.85 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 187,290.47 $ TIPPING FUND Year-to-date Net Gain/(Loss) (248,733.69) $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) (61,443.22) $

• Tipping fee revenue is down 2.27% in 2015 from 2014 for the first seven months of the year.
• Using the first seven months of revenue, we can project an annual tipping fee revenue total
• f approximately $3,787,487 based on 57.70% of actual annual revenue was collected during

this time period over the last two years.

Tipping Fee Revenue Update

Distric t L andfills 2014 2015 % C hange American L andfill 902,173.54 728,148.73

• 19.29%

Countywide R DF 400,009.47 411,366.89 2.84% Kimble L andfill & Dis pos al 933,923.86 1,045,864.45 11.99% T otals $2,236,106.87 $2,185,380.07

• 2.27%

Annual R evenue $3,825,103.48 $3,750,000.00

• 1.96%

(Actual) (B udgeted) January - July

2014 AUDITOR OF STATE AWARD

• Clean Audit Five

Years in a Row  Timely Filing  In Compliance with Standards  No Findings for Recovery or Material Deficiencies  No significant Management Letter Comments

EXECUTIVE DIRECTOR’S REPORT

DISTRICT DRIVER UPDATE

• 2014 Summer Employee Accident:

Insurance Company/Legal Action Pending

• Driver Qualification File

Commercial Driver License (CDL) must be validated through a Medical Examination Certificate (CFR 391.43 ) or downgraded

DISTRICT RECYCLING TONNAGES (2007-2014)

61% Increase- Stark (15,007) 52% Increase- Wayne (4,318) 46% Increase- Tuscarawas (3,181)

2007 2008 2009 2010 2011 2012 2013 2014 Total 14,341 16,471 17,603 19,682 20,575 20,598 20,536 22,505 Stark 9,308 11,249 12,208 13,630 14,028 13,955 13,674 15,007 Wayne 2,849 3,115 3,230 3,593 4,026 4,123 4,064 4,318 Tuscarawas 2,184 2,107 2,166 2,459 2,522 2,520 2,798 3,181 5,000 10,000 15,000 20,000 25,000

57% Increase- TOTAL (22,505)

Wayne SWCD Ag Plastics Event

July 15, 2015

Four ur 40-yard ard dum umpst pster ers 70% % inc incre reas ase e in in tonnag nnage e from m 2014

WAYNE COUNTY FAIR (SEPTEMBER 12-17) District will provide:

• Recycling Containers -Hauling of Recyclables
• Education Booth

WALSH UNIVERSITY RECYCLING PROGRAM EXPANSION District is providing:

• Recycling Bins for

Dormitories

• Additional Containers

for Projected Increase

• f Recyclables
• Hauling of Recyclables

UPCOMING COLLECTION EVENTS

Stark County: Drug Take Back Day (Sat. Sept 26, 10am-2pm) All collection locations will accept syringes and tubing as well as pills, liquids, and creams Tuscarawas County: New Philadelphia Buehler’s (Sat. Oct 10, 10am-3pm) Will accept appliances, batteries, tires, motor oil, and e-waste Wayne County: Orrville Buehler’s (Sat. Oct 17, 10am-3pm) Will accept appliances, batteries, tires, motor oil, and e-waste

STARK COUNTY GARAGE EXPANSION

Construction Start date: August 17, 2015 Expected completion date: December 10, 2015

• 8. FULL-TIME DRIVER POSTING

DRIVER ANNUAL AVERAGE STOPS PAPER VS COMMINGLED (2006-2015)

66% Increase- TOTAL (23,139) 24% Increase- Paper (10,087) 125% Increase- Commingled (13,051)

2014 PT Hours (4) OT Hours FT Hours (5) Total Working Hours Sick Hours Vaca Hours Total Hours 1 Frost (FT) 119 1,939 2,057 24 120 2,201 2 Gill (FT in March) 227 1,932 2,159 21 33 2,213 3 Kiskadden (FT) 41 1,626 1,666 312 144 2,122 4 McGrew (FT) 369 1,987 2,355 9 88 2,452 5 Rayner (FT) 138 1,932 2,070 24 128 2,222 6 Betz (PT) 846 61 907 40 947 7 Klar (PT) 327 1 328 24 352 8 Whaley (PT) 259 259 8 267 9 Muckley (PT) 532 46 578 578 TOTAL 1,964 1,000 9,414 12,378 462 513 13,353 FT Driver Average 2014: 491 179 1,883 2,061 78 103 FTE: 2,242 2015 (as of 8-7-15) PT Hours (5) OT Hours FT Hours (5) Total Working Hours Sick Hours Vaca Hours Total Hours 1 Frost (FT) 46 1,184 1,230 8 88 1,326 2 Gill (FT) 58 993 1,052 239 48 1,339 3 Kiskadden (retiring) 36 1,224 1,260 8 48 1,316 4 McGrew (FT) 221 1,208 1,429 72 1,501 5 Rayner (FT) 38 932 970 280 72 1,322 6 McKimmie (PT) 98 98 98 7 Dearth (PT) 34 34 34 8 Betz (PT to FT, 10-1-15) 520 29 549 16 565 9 Whaley (off schedule) 323 323 16 339 10 Muckley (off schedule) 772 134 906 906 TOTAL 1,746 562 5,541 7,848 567 328 8,744 MINIMUM AMOUNT OF OVERTIME HOURS-- 11 HOLIDAYS X 8 HOURS X 5 DRIVERS = 440 OT HOURS

ADDITIONAL FULL-TIME DRIVER

PRESENTLY: 5 FULL-TIME DRIVERS 5 PART-TIME DRIVERS TOTAL: 10 DRIVERS PROPOSED: 6 FULL-TIME DRIVERS 2 PART-TIME DRIVERS TOTAL: 8 DRIVERS MOTION #1

• 9. STW DISTRICT OFFICE

PARKING LOT PAVING

STW DISTRICT OFFICE PARKING LOT PAVING

Motion #2

Item Newt ewton

• n

Aspha phalt Pa Paving, Inc. Vasco

• Aspha

phalt Compan mpany Gessner er Sealri rite & Pa Paving Base Proposal $46,295 $26,829 No Bid Add Alternate #1 $25,735 $12,779 No Bid Tota

• tal

$72,0 2,030 30 $39,6 9,608 08 No Bid id

Tuscarawas County Sanitary Engineer: no cost

• RFP Process
• Project Agreement
• Project Inspection

• 10. HOST COMMUNITY CLEANUP GRANTS

HOST COMMUNITY CLEANUP GRANTS

MOTION #3

Grant Applicant Name Drop-off Site Type/Location Project Description 2015 Grant Request Lake Township District Yard Waste Drop-off 15 Hours Per Month (45 Hours Per Quarter) $2,500 Gale's Recycle It District Tire Drop-

• ff

15 Hours Per Month (45 Hours Per Quarter) $2,500 Perry Township District Yard Waste Drop-off 15 Hours Per Month (45 Hours Per Quarter) $2,500 Total Host Community Cleanup Grant Applications 2015 Budget Appropriation (STW-24) = $100,000 $7,500 Remaining Appropriation Not Already Awarded = $15,100

• 11. STARK COUNTY GARAGE FUEL

AGREEMENT

Stark County Dog Warden

Fueling Station STW Recycling Garage

STARK COUNTY GARAGE FUEL AGREEMENT

Motion #4 Fueling Station Partnership with the Stark County Commissioners:

• Fuel at cost
• Administrative fee of less than $100/month
• Cost of pump repairs/upgrades prorated

Benefits to District: Fueling Station located at District Garage

• Reduce Drive Time
• Improve Cost Effectiveness and Efficiency

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: November 6, 2015 @ 9:30am