MARCH 03, 2017 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE MARCH - - PowerPoint PPT Presentation

MARCH 03, 2017 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE MARCH 03, 2017 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JANUARY 06, 2017 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

2017 POLICY COMMITTEE MEETING DATES

• Friday, June 16, 2017 @ 9:30am
• Friday, August 18, 2017 @ 9:30am
• Friday, September 15, 2017 @ 9:30am
• Friday, December 15, 2017 @ 9:30am

TOTAL DISTRICT YARD WASTE EXPENSES (2008-2018 PROJECTION)

PROJECTED 2017 District Yard Waste Rate Stark $112.36/load (40-yd) & $224.72/load (80-yd) Tuscarawas $195/load (30-yd) 2018 Projected District Yard Waste Rate Stark $225/load (40-yd) & $400/load (80-yd) Tuscarawas $195/load (30-yd)

District will be reviewing program cost efficiency and effectiveness in 2017.

PROJECTED

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of February 27, 2017)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 25,000.00 $ 6,642.83 $ 6,492.17 $ 26.57% American Landfill Settlement 12,500.00

• 1,461.00

0.00% OEPA Pass-Thru Community Development Grant

• 0.00%

Recycling Revenue 200,000.00 32,123.98 41,184.22 16.06% GENERAL FUND TOTAL 237,500.00 38,766.81 49,137.39 16.32% 501 TIPPING FEE FUND Tipping Fees-Inside District 750,000.00 $ 95,512.35 $ 162,822.17 $ 12.73% Tipping Fees-Outside District 2,700,000.00 289,334.48 528,899.14 10.72% Tipping Fees-Outside State 25,000.00 3,385.44 3,634.50 13.54% Tipping Fees 3,475,000.00 388,232.27 695,355.81 11.17% Recycling Revenue

• 0.00%

Ohio BWC Safety Grant

• 0.00%

Miscellaneous Revenue

• 202.11

45,741.06 0.00% TIPPING FEE FUND TOTAL 3,475,000.00 388,434.38 741,096.87 11.18% TOTAL REVENUE ALL FUNDS 3,712,500.00 $ 427,201.19 $ 790,234.26 $ 11.51%

Budgeted versus Actual Expenses (As of February 27, 2017)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 34,900.00 $ 5,358.63 $

• $

15.35% HHW Program 47,786.95 166.65

• 0.35%

American Landfill Settlement 12,500.00

• 0.00%

Road Repairs 7,940.00

• 0.00%

GENERAL FUND TOTAL 103,126.95 5,525.28

• 5.36%

501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits 400,000.00 $ 68,614.16 $ 65,971.31 $ 17.15% Admin-2 Supplies & Admin Expenses 142,953.15 43,838.09 57,192.54 30.67% Admin-3 Capital Assets 50,850.00

• 0.00%

Admin-4 Consulting Engineer Service 15,000.00

• 110.00

0.00% Admin-5 Legal Services 10,000.00

• 0.00%

Admin-6 Solid Waste Plan 54,305.23 720.00

• 1.33%

Admin-8 Financial Consulting Services 13,000.00

• 0.00%

District Administration Total 686,108.38 113,172.25 123,273.85 16.49% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,682,059.20 207,087.27 207,541.61 12.31% STW-03 Yard Waste Management 487,499.96 40,648.64 25,741.00 8.34% STW-05 HHW Program 543,926.43 54,251.62 42,552.80 9.97% STW-06 Scrap Tire Collection 81,726.73 8,143.37 8,083.89 9.96% STW-19 Recycling Makes Sense 713,695.45 110,267.95 146,497.55 15.45% STW-21 Infrastructure Enhancement Grants 150,000.00

• 33,077.00

0.00% STW-22 Program Start-Up Grant 169,087.79 1,925.00 60,400.38 1.14% STW-24 Host Community Cleanup Grants 118,617.62 17,033.59 22,893.11 14.36% STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83% STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00% STW-27 Solid Waste Inspection 5,000.00

• 0.00%

STW-28 Well Monitoring Grants 25,000.00

• 0.00%

STW-29 Education & Awareness 374,954.14 17,440.23 37,537.03 4.65% STW-38 Disaster Debris Management 20,000.00

• 0.00%

STW-42 General Plan Implement 5,000.00

• 0.00%

Recycling/County Program Total 4,989,567.32 814,047.67 941,574.37 16.31% TIPPING FEE FUND TOTAL 5,675,675.70 927,219.92 1,064,848.22 16.34% TOTAL EXPENSES ALL FUNDS 5,778,802.65 $ 932,745.20 $ 1,064,848.22 $ 16.14%

Current Cash Position

(as of February 27, 2017)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 974,795.87 $ 38,766.81 $ 5,525.28 $ 1,008,037.40 $ 66,814.72 $ 941,222.68 $ TIPPING FEES 4,441,614.71 388,434.38 927,219.92 3,902,829.17 2,872,612.15 1,030,217.02 TOTAL ALL FUNDS 5,416,410.58 $ 427,201.19 $ 932,745.20 $ 4,910,866.57 $ 2,939,426.87 $ 1,971,439.70 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 33,241.53 $ TIPPING FUND Year-to-date Net Gain/(Loss) (538,785.54) $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) (505,544.01) $

2017 Official Certificate of Estimated Resources

Motion to approve the 2017 Official Certificate

• f Estimated Resources

as presented retroactive to January 1, 2017.

$6,200,936 $2,723,316 $3,871,587 $3,475,000

$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Total Out-of-District In-District Out-of-State

Proj.

TIPPING FEE REVENUE TREND

• Tipping Fee Revenue Makes up

92% of District Total Revenue

• Tipping Fee Rates:

In-District $1.00 per Ton Out-of-District $2.00 per Ton Out-of-State $1.00 per Ton

Average Annual Tipping Fee -- $4,029,287

Current nt Portfolio lio Description

• n

12/31/1 1/16 Bala lance ce Yie ield Maturity

Huntington Checking/MMA General/Money Market $1,213,017.32 0.030% N/A StarOhio – Interested Earned Deposit Account $67,178.97 0.770% N/A Star Plus Deposit Account $505,028.29 0.400% N/A RedTree Investments Managed Portfolio $3,120,635.32 1.380% Varies Huntington – CD Certificate of Deposit $100,000.00 0.600% 03/23/17 Huntington – CD Certificate of Deposit $100,000.00 0.600% 06/01/17 Huntington – CD Certificate of Deposit $150,000.00 0.750% 12/14/17 Huntington – CD Certificate of Deposit $200,000.00 0.750% 12/14/17 Total Current Principal Balance = $5,455,859.90 Principal Balance Prior Year = $6,621,617.05 Interest Earned Current YTD = $37,696.33 Interest Earned Prior Year YTD = $23,992.97 Current Weighted Yield = 0.915% Weighted Yield Prior Year = 0.759%

December 31, 2016 Investment Report

EXECUTIVE DIRECTOR’S REPORT

DROP-OFF VS CURBSIDE RECYCLING TONNAGES (2007-2016)

6,693 10,184 4,014 10,724 10,707 20,908

5,000 10,000 15,000 20,000 25,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Dropoff Sites Curbside Programs Grand Total 95% increase in total recycling 167% increase in curbside recycling 52% increase in drop-off recycling

2016 ANNUAL DISTRICT REPORT

• Company:

GT Environmental

• Survey:

2,986 Commercial and Industrial Businesses

• Cost:

$8,120

• OEPA Deadline:

June 1, 2017

TELEVISION/CRT COLLECTION PROGRAM

City of Canton Recycling Center

• Television/CRT collection program discontinued for 2017

Closed Loop Refining and Recovery (R2 Certified Company)

• Ohio and Arizona locations
• 91 million lbs of stockpiled CRTs
• Equivalent of 1.5 million televisions (at 60 pounds/TV)

TV/CO V/COMPUT MPUTER ER MON ONITOR OR

CRT vs Flatscreen 80% of weight from CRT is being landfilled

ONGOING SITE IMPROVEMENTS

New Philadelphia Buehler’s

 Increased pickup frequency  Increased number of containers  Increased signage  Increased number of cleanups  Added fencing  Added cameras

Before After

ONGOING SITE IMPROVEMENTS

Village of Newcomerstown/ Oxford Township/Baker’s IGA

 Removed trees/vegetation  Increased number of containers  Added Fencing

• Adding Signage
• Could add Cameras if needed

Before After

ONGOING SITE IMPROVEMENTS

Mill Township

 Increased number of containers  Added Fencing and a Powered Gate  Restricted site hours

• Adding Signage
• Adding Cameras

Before

Powered Gate with Designated Hours

After

2017 CURBSIDE PROGRAM ASSESSMENTS

City of Canton City of New Philadelphia

• Both have City-operated curbside waste &

recycling programs

• Both have 18-gallon recycling containers
• Both are looking to improve program

cost efficiency and effectiveness

District and Ohio EPA

• Conduct no cost comprehensive assessments of curbside

waste & recycling collection programs for 2017

• Identify grant opportunities for program upgrades

OHIO RECYCLING WORKSHOP SERIES: INCREASE RECOVERY, FIGHT CONTAMINATION (MARCH 17, 2017) Ohio EPA & Recycling Partnership

• Topics include National Trends in Recycling, Tactics

for Fighting Contamination, and Tools & Resources

• Education Workshop for Curbside Programs
• District Staff and Canton and New Philadelphia

representatives will attend

CURRENT COLLECTION METHOD USED BY CITY-OPERATED PROGRAMS

CURRENT COLLECTION METHOD USED BY INDUSTRY-OPERATED PROGRAMS

REVIEW 2017 DISTRICT GRANTS

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY Municipalities Municipalities Municipalities 1. Alliance X

• 1. Dover

X

• 1. Orrville

X

• 2. Canal Fulton

X

• 2. New Philadelphia

X

• 2. Rittman

X

• 3. Canton

X

• 3. Uhrichsville

X

• 3. Wooster

X

• 4. Louisville

Villages Villages

• 5. Massillon

X

• 1. Baltic

X

• 1. Apple Creek
• 6. North Canton

X

• 2. Barnhill
• 2. Burbank

Villages

• 3. Bolivar

X

• 3. Congress
• 1. Beach City
• 4. Dennison

X

• 4. Creston
• 2. Brewster
• 5. Gnadenhutten

X

• 5. Dalton
• 3. East Canton
• 6. Midvale
• 6. Doylestown

X

• 4. East Sparta
• 7. Mineral City
• 7. Fredericksburg
• 5. Hartville

X

• 8. Newcomerstown
• 8. Marshallville

X

• 6. Hills and Dales
• 9. Parral
• 9. Mount Eaton
• 7. Limaville
• 10. Port Washington
• 10. Shreve
• 8. Magnolia
• 11. Roswell
• 11. Smithville
• 9. Minerva
• 12. Stone Creek
• 12. West Salem
• 10. Meyers Lake
• 13. Strasburg

X

• 11. Navarre
• 14. Sugarcreek

X

• 12. Waynesburg
• 15. Tuscarawas
• 13. Wilmot
• 16. Zoar

INCENTIVE FOR NEW COMMUNITY CURBSIDE PROGRAMS

(11/12 MUNICIPALITIES, 9/41 VILLAGES, 0/55 TOWNSHIPS)

$2,500 Mini-Grant:

• Review options to implement or expand a

curbside recycling program

• Develop and issue bid specifications

$10,000 Program Startup Grant:

• Incentivize program implementation

$25-$50/ton Recycling Makes Sense Grant:

• Incentivize program continuation

INCENTIVE FOR NEW COMMUNITY CURBSIDE PROGRAMS

STW-22 22 – PROGRAM START-UP GRANTS

(RECYCLING AND YARD WASTE PROGRAMS)

$150,000 appropriated annually (in 2017) ($250,000 in even years) Political subdivisions  Pay-as-you-throw  Curbside  Drop-off Equipment, maintenance costs, etc.

Deadline to apply is April 1, 2017. Applications will be presented at the May 5, 2017 Board Meeting upon Budget Committee review.

STW-21 – RECYCLING AND COMPOSTING INFRASTRUCTURE ENHANCEMENT GRANTS

$150,000 appropriated annually Competitive Reimbursable Recycling processors Recycling gaps New tonnage New materials District recommendation not to award in 2017. At this time, there are no identifiable recycling gaps that negatively impact the District’s operation.

THE J. M. SMUCKER COMPANY/ OEPA MARKET DEVELOPMENT GRANT

Motion to endorse the J. M. Smucker Company application to the OEPA and agree to administer any grant funding awarded by OEPA for this project retroactive to February 3, 2017.

• District

rict adminis inister ers s the OEPA Mark rket et Developm

• pmen

ent Grant

• Grant Request: $250,000
• Project: custom designed and fabricated Jellies, Jams and

Preserves/Glass Separator System

• Submitted: February 3, 2017

PERSONNEL COMMITTEE

Personnel Committee Meetings

(February 23 and March 3, 2017)

Personnel Committee:

• Commissioner Janet Weir Creighton (Stark County)
• Commissioner Ann Obrecht (Wayne County)
• Commissioner Joe Sciarretti (Tuscarawas County)

2016 Evaluation Report:

• Finance Director (Erica Wright)
• Executive Director (David Held)

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: May 5, 2017 @ 9:30am