MARCH 04, 2016 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE MARCH - - PowerPoint PPT Presentation

MARCH 04, 2016 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE MARCH 04, 2016 BOARD OF DIRECTORS MEETING AGENDA

APPROVE JANUARY 08, 2016 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Policy Committee Vacancies (Two-year term)

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited Thomas Bernabei City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Carl Rose Public Representative - No Conflict 1-1-2016 to 12-31-2017 Mark Cozy Public Representative 1-1-2016 to 12-31-2017

Tuscarawas County

Member Representing Term Belle Everett County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Chek Health Department Representative Unlimited Matt Bender Industrial Representative 1-1-2016 to 12-31-2017 Lee Finley Public Representative - No Conflict 1-1-2016 to 12-31-2017 David Bennett Public Representative 1-1-2016 to 12-31-2017

Wayne County

Member Representing Term Scott Wiggam County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited VACANT Industrial Representative 1-1-2016 to 12-31-2017 NEEDS APPOINTED Robert Holland Public Representative - No Conflict 1-1-2016 to 12-31-2017 Brian Gentry Public Representative 1-1-2016 to 12-31-2017

NEXT MEETING SEPTEMBER 16, 2016

OHIO EPA NEW PLAN FORMAT COMPARISON

3.0 vs 4.0 (Plan Format)

• 198- vs 407-page (Instruction Manual)
• 9 vs 6 (Plan Update Chapters)
• 9 vs 23 (Required Data and Analysis)
• 8 vs 16 (Appendices A-U)

Appendix H Strategic Evaluation Example

Appendix H Strategic Evaluation

1. Residential Recycling Infrastructure 2. Commercial/Institutional Sector

• 3. Industrial Sector
• 4. Residential/Commercial Waste

Composition

• 5. Economic Incentive
• 6. Restricted and Difficult to Manage Waste

Streams

• 7. Diversion
• 8. Special Program Needs
• 9. Financial
• 10. Regional
• 11. Population
• 12. Data Collection
• 13. Processing Capacity

(3.0 Format) 8 Appendices vs (4.0 Format) 16 Appendices

The District will accept proposals for the Plan Development Planning Period begins 9-15-16

PERSONNEL COMMITTEE

Personnel Committee Meeting

(February 4, 2016)

Personnel Committee:

• Chairperson Belle Everett
• Member Janet Weir Creighton
• Member Ann Obrecht

Evaluation Report:

• Finance Director (Erica Wright)
• Executive Director (David Held)

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of February 29, 2016)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 15,000.00 $ 4,017.03 $ 180.55 $ 26.78% American Landfill Settlement 13,961.00

• 3,861.00

0.00% Recycling Revenue 175,000.00 41,184.22 52,584.40 23.53% GENERAL FUND TOTAL 203,961.00 45,201.25 56,625.95 22.16% 501 TIPPING FEE FUND Tipping Fees-Inside District 700,000.00 $ 142,340.86 $ 132,486.75 $ 20.33% Tipping Fees-Outside District 2,900,000.00 437,035.30 485,306.44 15.07% Tipping Fees-Outside State 15,000.00 3,634.50 10,511.14 24.23% Tipping Fees 3,615,000.00 583,010.66 628,304.33 16.13% Recycling Revenue

• 0.00%

Ohio BWC Safety Grant

• 0.00%

Miscellaneous Revenue

• 45,741.06
• 0.00%

TIPPING FEE FUND TOTAL 3,615,000.00 628,751.72 628,304.33 17.39% TOTAL REVENUE ALL FUNDS 3,818,961.00 $ 673,952.97 $ 684,930.28 $ 17.65%

Budgeted versus Actual Expenses (As of February 29, 2016)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 10,000.00 $

• $
• $

0.00% HHW Program 16,033.55

• 0.00%

American Landfill Settlement 12,500.00

• 0.00%

Road Repairs 128,810.00

• 3,237.50

0.00% GENERAL FUND TOTAL 167,343.55

• 3,237.50

0.00% 501 TIPPING FEE FUND DISTRICT ADMINISTRATION Admin-1 Payroll & Benefits 385,000.00 $ 65,971.31 $ 54,989.34 $ 17.14% Admin-2 Supplies & Admin Expenses 199,346.30 55,553.71 39,663.67 27.87% Admin-3 Capital Assets 15,000.00

• 3,860.00

0.00% Admin-4 Consulting Engineer Service 17,240.88 110.00

• 0.64%

Admin-5 Legal Services 10,750.00

• 0.00%

Admin-6 Solid Waste Plan 30,000.00

• 0.00%

Admin-8 Financial Consulting Services 18,565.00

• 0.00%

Admin-10 Road Repairs 300,000.00

• 0.00%

District Administration Total 975,902.18 121,635.02 98,513.01 12.46% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,382,558.83 203,413.00 527,752.00 14.71% STW-03 Yard Waste Management 442,025.00 25,741.00

• 5.82%

STW-05 HHW Program 179,217.79 41,774.37 4,572.70 23.31% STW-06 Scrap Tire Collection 66,449.20 8,083.89 5,975.04 12.17% STW-19 Recycling Makes Sense 741,209.05 146,497.55 95,874.10 19.76% STW-21 Infrastructure Enhancement Grants 189,546.32 33,077.00

• 17.45%

STW-22 Program Start-Up Grant 375,390.88 60,400.38

• 16.09%

STW-23 Model Community Grants 2,877.46

• 0.00%

STW-24 Host Community Cleanup Grants 137,636.14 22,893.11 10,250.00 16.63% STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83% STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00% STW-27 Solid Waste Inspection 5,000.00

• 0.00%

STW-28 Well Monitoring Grants 25,000.00

• 0.00%

STW-29 Education & Awareness 425,125.52 37,470.11 31,569.54 8.81% STW-38 Disaster Debris Management 62,730.23

• 0.00%

STW-42 General Plan Implement 45,000.00

• 0.00%

Recycling/County Program Total 4,692,766.42 936,600.41 1,033,243.38 19.96% TIPPING FEE FUND TOTAL 5,668,668.60 1,058,235.43 1,131,756.39 18.67% TOTAL EXPENSES ALL FUNDS 5,836,012.15 $ 1,058,235.43 $ 1,134,993.89 $ 18.13%

Current Cash Position

(as of February 29, 2016)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 841,277.78 $ 45,201.25 $

• $

886,479.03 $ 134,843.55 $ 751,635.48 $ TIPPING FEES 5,744,549.98 628,751.72 1,058,235.43 5,315,066.27 2,868,634.72 2,446,431.55 TOTAL ALL FUNDS 6,585,827.76 $ 673,952.97 $ 1,058,235.43 $ 6,201,545.30 $ 3,003,478.27 $ 3,198,067.03 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 45,201.25 $ TIPPING FUND Year-to-date Net Gain/(Loss) (429,483.71) $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) (384,282.46) $

$6,200,936 $2,723,316 $3,871,587 $3,683,189 $3,615,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Total Out-of-District In-District Out-of-State Proj. Average Annual Tipping Fee -- $4,056,052

TIPPING FEE REVENUE TREND

• Tipping Fee Revenue Makes up

91% of District Total Revenue

• Tipping Fee Rates:

In-District $1.00 per Ton Out-of-District $2.00 per Ton Out-of-State $1.00 per Ton

2016 Official Certificate of Estimated Resources

Motion to approve the 2016 Official Certificate

• f Estimated Resources

as presented retroactive to January 1, 2016.

EXECUTIVE DIRECTOR’S REPORT

WOOSTER HIGH SCHOOL (WAYNE COUNTY)

ZERO WASTE PANCAKE BREAKFAST

(DECEMBER 12, 2015)

• Over 1200 were served.
• Metal washable cutlery was used.
• Plastic containers and clean paper were recycled.
• Thirty 40-gallon compostable bags of food waste and paper

service items were collected and composted! The District Mini-Grant Program provided $523.71 for the compostable bowls, cups, plates and trash can liners.

STARK METROPOLITAN HOUSING AUTHORITY

GREEN UP CLEAN UP PROGRAM

• Four largest developments
• Benefits over 750 families
• Provides recycling and litter prevention

educational workshops and activities

• Implements subscription curbside recycling services

(partnering with the City of Canton Sanitation Dept.): Recycling bins will be delivered this spring! The District Mini-Grant Program provided $2,500 toward the development and production of educational and promotional materials.

2015 ANNUAL DISTRICT REPORT

• Company:

GT Environmental

• Cost: $7,900
• Deadline:

June 1, 2016

DISTRICT VEHICLE CONSOLIDATION

2005 Ford Ranger title transferred to Stark County 2005 Ford Explorer title to be transferred to Tuscarawas County 2016 Ford F-250 purchased from Pallotta Ford (Wayne County) Motion #2

STW-5 HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM City of Canton Recycling Center

• E-Waste/Televisions were historically a revenue generator
• Recycling commodities market dropped / Processors are

backed up and storing plastics until market returns

• As a result, the site had over 2,200 Televisions
• Perry Township vendor has removed 794 Televisions so far

for $10 each and will continue

REVIEW 2016 DISTRICT GRANTS

STW-22 22 – PROGRAM START-UP GRANTS

(RECYCLING AND YARD WASTE PROGRAMS)

$250,000 appropriated annually (in 2016) ($150,000 in odd years) Political subdivisions  Pay-as-you-throw  Curbside  Drop-off Equipment, maintenance costs, etc.

Deadline has been extended from February 15, 2016 to April 15, 2016. Applications will be presented at the May 6, 2016 Board Meeting upon Budget Committee review.

Grant Applicant Name Drop-off Site Type/Location Project Description 2015 Grant 2016 Request

1 Jackson Recycling Station Recycling Center Linde Hydrostatic Lift Truck & Two Glass Crushers 46,040.00

• 2

City of Dover Compost 6x6 Shed w/ A/C & Heat, Asphalt Base, 125'x125' Fence 15,000.00

• 3

Canton Township District Compost Fencing, Concrete Retaining Wall Blocks, Cameras 20,000.00

• 4

City of Rittman City Brush/Leaf Collection Lrg Pull Behind Unit Blower, Medium Pull Behind, (2) Walk Behind Units 12,749.00

• 5

Lake Township District Compost/Recycling Replace Camera Located at Front Drop-off Entrance 482.00

• 6

Nimishillen Township District Compost/Recycling Resurfacing Drop-offs with Asphalt and Adding Concrete Block Barriers 32,500.00

• 7

City of New Philadelphia District Compost Phase I for Site Preparation, Fencing/Gates, Block Enclosures & Cameras 25,000.00

• 8

Village of Dennison District Compost Concrete Base for Roll-off and Cameras 4,462.50

• 9

Lawrence Township (Stark) District Compost/Recycling Enlarge & Pave Compost Area, Concrete Retaining Blocks & Cameras 19,446.50

• 10 Jackson Township

District Compost Maintenance and (4) Tires for 2002 Case Wheel Loader; Security Cameras 16,437.31

• 11 City of Orrville

City Compost Center Chip & Seal Entrance; 116' L x 6' H Chain Link Fence; New Signage 15,705.00

• 12 Village of Dalton

Village Compost/Recycling 10' x 100' Chain Link Fence, Surveillance Cameras, 80' x 200' Asphalt Drop-off Area 30,000.00

• 13 City of Canal Fulton

City Curbside Leaf Collection Purchase of a New Leaf Vacuum 25,000.00

• 14 Lawrence Township (Stark)

District Compost Enlarge & Pave Compost Area, Concrete Retaining Blocks & Cameras Caterpillar Wheel Loader 19,446.50 $133,620 15 Tuscarawas Township District Compost Caterpillar Wheel Loader

• $128,000

16 Village of Gnadenhutten Curbside Program Six hundred 65-gallon recycling carts and two hundred 18-gallon recycling bins

• $30,000

17 Lawrence Township (Tusc) District Compost Backhoe

• $60,000

2016 Budget Appropriation (STW-22) = $250,000 262,822.31 351,620.00

PROGRAM START-UP GRANTS

STW-21 – RECYCLING AND COMPOSTING INFRASTRUCTURE ENHANCEMENT GRANTS

$150,000 appropriated annually Competitive Reimbursable Recycling processors Recycling gaps New tonnage New materials Deadline has been extended from February 15, 2016 to April 15, 2016. Applications will be presented at the May 6, 2016 Board Meeting upon Budget Committee review.

Grant Applicant Name Project Description 2015 Grant 2016 Request 1

• S. Slesnick Co.

Install New Conveyor and Purchase of Bobcat & Forklift (29% of Project) $89,000

• 2

Bull Country Compost (4) New 30-Yard Bins $16,000

• 3

Earth N Wood Products Inc. (Extend Concrete Sorting Pad and Replace (3) New 40-Yard Bins) Purchase used roll of truck $45,000 75,000.00 Total RIEG/CIEG Grant Applications 2016 Budget Appropriation (STW-21) = $150,000 $150,000 75,000.00

INFRASTRUCTURE ENHANCEMENT GRANTS RECYCLING AND COMPOSTING

HOST COMMUNITY CLEANUP GRANTS

MOTION #3

Grant Applicant Name Drop-off Site Type/Location Project Description 2016 Grant Request Tuscarawas Township District Yard Waste Drop-off 15 Hours Per Month (45 Hours Per Quarter) $2,500 Total Host Community Cleanup Grant Applications 2016 Budget Appropriation (STW-24) = $100,000 $2,500 Remaining Appropriation Not Already Awarded = $7,600

20 RECYCLING MAKES SENSE GRANTS (STW-19)

RECYCLING MAKES SENSE RECIPIENTS Total Paid 2015 1.) Alliance $45 per ton 26,203.95 2.) Baltic (Village) $25 per ton 1,089.00 3.) Bolivar - Curbside $25 per ton 1,834.50 4.) Canal Fulton $25 per ton 3,808.25 5.) Canton - Curbside $40 per ton 78,304.00 6.) Dennison Village $25 per ton 4,077.25 7.) Dover $25 per ton 19,923.00 8.) Doylestown $25 per ton 2,087.50 9.) Gnadenhutten $50 per ton 9,716.50 10.) Jackson Recycling Station $40 per ton 58,179.20 11.) Marshallville (Village) $25 per ton 659.75 12.) Massillon City $25 per ton 38,852.50 13.) New Philadelphia $40 per ton 18,583.60 14.) North Canton $50 per ton 67,511.00 15.) Orrville $50 per ton 27,471.50 16.) Rittman $50 per ton 13,025.75 17.) Strasburg $50 per ton 9,453.50 18.) Sugarcreek $25 per ton 5,214.00 19.) Uhrichsville (fourth quarter payment

• utstanding)

$25 per ton 5,452.75 20.) Wooster - Curbside $50 per ton 71,740.00 Total Recycling Makes Sense 463,187.50

STARK COUNTY HABITAT RESTORE / OEPA COMMUNITY DEVELOPMENT GRANT

MOTION #4

• District

rict adminis inister ers s the OEPA Commu munit nity y Developm

• pmen

ent Grant

• Grant Request: $37,870.56
• Purchase the currently leased box truck (freightliner) and two

electric pallets

• Habitat ReStore was previously awarded a CDG of $21,333 in

2011 for a box truck

• Submitted: January 28, 2016

REVIEW 2016 DRUG TAKE BACK PROGRAM

DRUG TAKE BACK PROGRAM

STW-5 HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM Reasons to Collect

• Safe Environment (Incinerate vs Sanitary Treatment Plants)
• Discourage Drug Abuse/Misuse

Dropbox Collection Issues

• Restrict collection to pills only vs accepting bottles and boxes
• Prohibiting Inhalers, Needles, etc.
• Litter Deputy personal safety (gloves and higher density collection bags)

Disposal Issues

• Volume Exceeding Incineration Capacity
• Hazardous Waste Disposal Companies vs

Local Steel Mills

• Time and Labor Intensive (Stark County Litter Deputy

spends 2 days a week collecting)

What are the Solutions?

DRUG TAKE BACK PROGRAM

STW-5 HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM

Panel Discussion (G.A.P. Network Summit):

• Ohio Attorney General’s Office
• Drug Enforcement Administration
• State of Ohio Board of Pharmacy
• STW Recycling District

Possible Solutions

• Incineration Alternatives to Keep up with Volume
• Restrict Collections to Pills Only (no bottles, inhalers, etc.)
• Improve Federal, State and Local interagency communication

REVIEW 2016 EARTH DAY EVENTS

EARTH DAYS EVENTS

(STARK COUNTY )

• Kent State University at Stark’s Earth Day

Celebration (April 24, 2016, 1-4pm)

• North Canton Public Library Spring Market and

Recycle Fair (April 16, 2016, 11am-2pm) The District is supporting these events through Mini-Grant funding and education resources.

EARTH DAY EVENTS

(TUSCARAWAS COUNTY)

The District is supporting these events through Mini-Grant funding and education resources.

EARTH DAY EVENT

(WAYNE COUNTY)

OARDC (April 19, 2016, 11am–4pm) The fair features exhibits, demonstrations, recycling opportunities and food vendors. The District is supporting this event through Mini-Grant funding and education resources.

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting: May 6, 2016 @ 9:30am