Enterprise Information Technology Systems (EITS) Linda M. DeSantis, - - PowerPoint PPT Presentation

Enterprise Information Technology Systems (EITS)

Linda M. DeSantis, Web Enterprise Manager – May 30, 2012

• It is a central point in which users are enabled to publish,

edit and modify content along with providing the ability to manage workflow

• It’s an “Enterprise Web Solution” for the State of Nevada

– It is available to any department, division, board, commission that wishes to use it

• Software used: Ektron Content Management System (CMS)

– Ektron CMS400 - Version 8.5 – Hosted in Virtual Server Environment | Allows for leveraging

available system resources during PEAK visitor usage

– Managed by EITS web staff – Users will have access to maintain their web sites

• To move away from outdated software that is

currently being used (FrontPage)

• To allow business users control over their web

presence

• To allow non-technical people the ability to

manage their own web content

• To have tools that ensure a consistency

throughout the State of Nevada’s web sites

• To have “built-in” workflows that ensure content

is reviewed before it is published

• Because it is rated in the Top 10
• Because it integrates with Microsoft software
• Because it is scalable, flexible, user friendly
• Because they are a progressive company that

introduces enhancements on a regular basis

• Because they have more customers than any
• ther CMS providers to-date

• Ease of migration to a new look and feel
• It simplifies the publication of Web content to web sites
• It allows content creators the ability to develop & maintain the web

content without requiring technical knowledge of HTML or other web authoring software

– You only need a browser – No other software is required (i.e. Front Page, Dreamweaver, etc.) – Content is added/updated using “Smart Forms”

• Allows agencies to concentrate on content and leave the hardware,

CMS application, licensing fees, upgrades and maintenance to Enterprise IT Services

• It allows the application of workflows, approval chains, and

permissions to control the publishing of content

It EMPOWERS users to take OWNERSHIP of their site

• Templates
• Staging Environment
• Single Sign on
• Smart Forms
• eSync
• Workflow

• The state standard template

provides a unified look across agencies in the state.

• The template is continually

updated and automatically deployed to your site. Your site will always have a fresh look by utilizing the standardized template.

Template Homepage – style 3

• The Staging area provides users the ability to add content to

their site, preview it, and then publish it through eSync. The sync schedule and current template version are displayed

• here. (http://staging.nv.gov)

• Users utilizing the state hosted email system will be able to

utilize their same ID and password to access the staging (content administration) website.

• An easy forms-based content

entry which provides a consistent and simplified way

• f adding content to your site.
• Users are not required to know

any HTML as the forms prompt the users the key points of information needed to build the page.

• Content is stored in XML which

provides optimal reuse through

• ut the site and other

applications.

This is a “Page” smart form

• Provides our agency a process

to allow the overseeing of changes to website content.

• A manager or supervisor can

approve or deny changes by

• users. This allows for

decentralization of the update process to allow for non- technical users to create or modify web content.

• Analytics (GOOGLE)
• Search features (BING)
• URL Aliasing

INSTEAD of seeing http://nv.gov?id=1234567 You would see http://http://nv.gov/URLAliasing/

• 83 staging multi-sites in various stages of completion
• 14 multi-sites are in production
• 9 are scheduled for production in mid-June
• 62 sites remaining

83 14 9 62

CMS Conversion Project

Staging Production Pending Remaining

Departments using templates:

• Dept. of Administration
• Dept. of Agriculture
• Dept. of Business & Industry
• Dept. of Corrections
• Dept. of Public Safety
• Dept. of Education
• Dept. of Transportation

(Ektron partner)

• Dept. of Wildlife

(O/S Vendor)

• Dept. of Employment, Training and

Rehabilitation asked for a preliminary meeting

Boards and Commissions currently using our templates.

• Taxicab Authority
• Board of Pharmacy
• Cosmetology Board
• Nevada Crime Commission
• Home Means Nevada
• Dairy Commission
• Long Term Health Care

• State CMS Templates Available

– http://agency.nv.gov

• Log on to State CMS environment to work

– http://staging.nv.gov

• Documentation to help you manage your new

system

– http://it.nv.gov/web/

• Is the transition to Ektron Mandatory?
• What happens if you don’t transition?
• Will it cost Money?
• Will all the State Departments eventually

transfer to the State CMS?

• How long will it take?
• What are the benefits of transferring?
• Can we wait longer to make the transition?

• User: Determine the ‘overall’ direction of the site

– What does your USERS want to see? – How do you want your site organized?

• User/EITS: Discuss website’s organization
• User: Build Sitemaps (site’s organization/navigation)

– Every section/page in the current site should be accounted for before the process begins – User/EITS: Sitemap review to ensure the current templates will support your requirements – if not, new templates can be built by EITS

• Lesley’s chart – every phase that needs to be

monitored

• Any other questions?