Enterprise Information Technology Systems (EITS) Linda M. DeSantis, - - PowerPoint PPT Presentation

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Enterprise Information Technology Systems (EITS) Linda M. DeSantis, - - PowerPoint PPT Presentation

Enterprise Information Technology Systems (EITS) Linda M. DeSantis, Web Enterprise Manager May 30, 2012 It is a central point in which users are enabled to publish, edit and modify content along with providing the ability to manage


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Enterprise Information Technology Systems (EITS)

Linda M. DeSantis, Web Enterprise Manager – May 30, 2012

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  • It is a central point in which users are enabled to publish,

edit and modify content along with providing the ability to manage workflow

  • It’s an “Enterprise Web Solution” for the State of Nevada

– It is available to any department, division, board, commission that wishes to use it

  • Software used: Ektron Content Management System (CMS)

– Ektron CMS400 - Version 8.5 – Hosted in Virtual Server Environment | Allows for leveraging

available system resources during PEAK visitor usage

– Managed by EITS web staff – Users will have access to maintain their web sites

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  • To move away from outdated software that is

currently being used (FrontPage)

  • To allow business users control over their web

presence

  • To allow non-technical people the ability to

manage their own web content

  • To have tools that ensure a consistency

throughout the State of Nevada’s web sites

  • To have “built-in” workflows that ensure content

is reviewed before it is published

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  • Because it is rated in the Top 10
  • Because it integrates with Microsoft software
  • Because it is scalable, flexible, user friendly
  • Because they are a progressive company that

introduces enhancements on a regular basis

  • Because they have more customers than any
  • ther CMS providers to-date
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  • Ease of migration to a new look and feel
  • It simplifies the publication of Web content to web sites
  • It allows content creators the ability to develop & maintain the web

content without requiring technical knowledge of HTML or other web authoring software

– You only need a browser – No other software is required (i.e. Front Page, Dreamweaver, etc.) – Content is added/updated using “Smart Forms”

  • Allows agencies to concentrate on content and leave the hardware,

CMS application, licensing fees, upgrades and maintenance to Enterprise IT Services

  • It allows the application of workflows, approval chains, and

permissions to control the publishing of content

It EMPOWERS users to take OWNERSHIP of their site

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  • Templates
  • Staging Environment
  • Single Sign on
  • Smart Forms
  • eSync
  • Workflow
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  • The state standard template

provides a unified look across agencies in the state.

  • The template is continually

updated and automatically deployed to your site. Your site will always have a fresh look by utilizing the standardized template.

Template Homepage – style 3

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  • The Staging area provides users the ability to add content to

their site, preview it, and then publish it through eSync. The sync schedule and current template version are displayed

  • here. (http://staging.nv.gov)
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  • Users utilizing the state hosted email system will be able to

utilize their same ID and password to access the staging (content administration) website.

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  • An easy forms-based content

entry which provides a consistent and simplified way

  • f adding content to your site.
  • Users are not required to know

any HTML as the forms prompt the users the key points of information needed to build the page.

  • Content is stored in XML which

provides optimal reuse through

  • ut the site and other

applications.

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This is a “Page” smart form

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  • Provides our agency a process

to allow the overseeing of changes to website content.

  • A manager or supervisor can

approve or deny changes by

  • users. This allows for

decentralization of the update process to allow for non- technical users to create or modify web content.

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  • Analytics (GOOGLE)
  • Search features (BING)
  • URL Aliasing

INSTEAD of seeing http://nv.gov?id=1234567 You would see http://http://nv.gov/URLAliasing/

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  • 83 staging multi-sites in various stages of completion
  • 14 multi-sites are in production
  • 9 are scheduled for production in mid-June
  • 62 sites remaining

83 14 9 62

CMS Conversion Project

Staging Production Pending Remaining

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Departments using templates:

  • Dept. of Administration
  • Dept. of Agriculture
  • Dept. of Business & Industry
  • Dept. of Corrections
  • Dept. of Public Safety
  • Dept. of Education
  • Dept. of Transportation

(Ektron partner)

  • Dept. of Wildlife

(O/S Vendor)

  • Dept. of Employment, Training and

Rehabilitation asked for a preliminary meeting

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Boards and Commissions currently using our templates.

  • Taxicab Authority
  • Board of Pharmacy
  • Cosmetology Board
  • Nevada Crime Commission
  • Home Means Nevada
  • Dairy Commission
  • Long Term Health Care
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  • State CMS Templates Available

– http://agency.nv.gov

  • Log on to State CMS environment to work

– http://staging.nv.gov

  • Documentation to help you manage your new

system

– http://it.nv.gov/web/

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  • Is the transition to Ektron Mandatory?
  • What happens if you don’t transition?
  • Will it cost Money?
  • Will all the State Departments eventually

transfer to the State CMS?

  • How long will it take?
  • What are the benefits of transferring?
  • Can we wait longer to make the transition?
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  • User: Determine the ‘overall’ direction of the site

– What does your USERS want to see? – How do you want your site organized?

  • User/EITS: Discuss website’s organization
  • User: Build Sitemaps (site’s organization/navigation)

– Every section/page in the current site should be accounted for before the process begins – User/EITS: Sitemap review to ensure the current templates will support your requirements – if not, new templates can be built by EITS

  • Lesley’s chart – every phase that needs to be

monitored

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  • Any other questions?