Team Assignment Process Improvement MSD P18711 | Beths Favorite - - PowerPoint PPT Presentation

Team Assignment Process Improvement

MSD P18711 | Beth’s Favorite Team Madeline Galvin | Ann Brautigam | Joseph Yeiter Detailed Design Review

Agenda

❄ Survey Updates ❄ Discipline Skills Review ❄ SME Meetings ❄ PRP Information Standardization Updates ❄ Example Algorithm Scores ❄ Risk Assessment ❄ MSD II Project Plan

❄ Pre-course survey for Spring ready to send out ❄ Mid-course survey sent out to students ❄ Data will be analyzed when survey is closed after finals week

Survey Updates

Skills

❄ Skills lists reviewed with Dept. Leads ❄ Updates reflected in Spring survey ❄ Updated need to be reflected on PRP

SME Meetings

❄ UT Dallas Capstone

• Learned that different people may want to use the tool in very different ways, so we

may want to make the tool adaptable to different factors and different priorities for those factors.

❄ CATME Representative

• Learned other factors that may be important to include in the decision making

algorithm, like whether we are creating cliques, etc.

❄ Dept Leads

• Dividing software into different categories
• Finalized list of skills
• Indicator columns for google doc

❄ SIS Representatives

• Joe and Dave are both on board with this project and have agreed to help is in creating

easy-to-pull reports on student data that can be easily converted to excel files.

• Reports containing confidential information are allowed to be pulled by Beth

Algorithm Input

Algorithm Output

Student Score Calculation

Degree of fit for each student on each project

Pyomo Inputs

Pyomo Outputs

ID Risk Category

Probability Impact Importance Mitigation Plan

Resource

1 The new process produces team assignments which are worse than if they were created using the original manual process Technical 3 9 27 Adequate testing of process on old data sets as well as simulated data sets and comparison of results with results of manual process Madeline 2 Team members are not equipped with the necessary Computer Engineering skills required for this system Resource 3 3 9 Team will engage current CE students and/or professors as subject matter experts Joe 3 Confidential student information stored on SIS or in survey results is exposed Societal 1 3 3 Correct access levels required for use of system Lissa 4 System is not responsive to last minute issues in the Team Assignment process Technical 3 3 9 Live testing of system performed during Team Assignment process for the upcoming Spring semester Madeline 5 Lack of data sets available to test the new process due to changes made to the student survey Resource 3 3 9 Simulation data sets will be created using the new survey template Madeline 6 MSD office is unwilling/unable to properly use system as intended or is unwilling/unable to maintain the system to be used year to year Societal 1 9 9 Proper training manuals for use, maintenance, and troubleshooting will be developed and shared with the MSD office Lissa 7 Team members are unable to translate code developed for system Technical 1 3 3 Detailed comments and instructions will be included in all code developed by team members Joe 8 Using SIS to gather private student information Technical 1 1 1 Communicating with SIS API for possible solutions or including corresponding questions in student survey Lissa 9 The system is not able to run for the Spring Semester Technical 3 1 3 Team will be able to create team assignments with the system manually following logic or code Joe 73

MSD II Project Plan

Wintersession

❄ Go to gemba and collect assignment data

Phase 1

❄ Finalize algorithm ❄ Clean student and project data

Phase 2

❄ Create assignments with algorithm and clean data ❄ Develop user interface

Phase 3

❄ Further testing of assignment system and user interface ❄ Create documentation for hand off

Phase 4

❄ MSD Office training

Appendix