Orinda Union School District Facilities Master Plan Committee - - PowerPoint PPT Presentation

Orinda Union School District

Facilities Master Plan Committee Meeting #1 September 13, 2017

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Introductions & Committee Welcome 15 minutes LPA Team | Process Overview 30 minutes “If You Could Dream” 45 minutes

Goal-Setting Activity

Facilities Assessment Findings 10 minutes Defining Success 15 minutes

Roundtable Discussion

Next Steps 5 minutes

agenda

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LPA San Diego LPA Irvine LPA Sacramento

52

years

395+

people

50%

staff dedicated to education

San Jose San Diego Sacramento Irvine

firm overview

Orinda USD

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LPA San Jose

4

meet your team

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Sacramento San Diego San Jose Irvine

Andrea Pippin

LEED GA Educational Planning Specialist

Jim Kisel

AIA, LEED AP Principal

• Dir. of School Planning

Helen Pierce

LEED GA Project Designer

Arash Izadi

Associate ASLA, LEED AP BD+C Landscape Architect

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experience / facilities master plans

La Cañada USD Chino Valley USD Hesperia USD Placentia-Yorba Linda USD Anaheim UHSD Norwalk-La Mirada USD Downey USD Paramount USD Grossmont UHSD Sweetwater UHSD Long Beach USD Los Angeles USD Azusa USD Arcadia USD Temple City USD Irvine USD Huntington Beach UHSD San Marcos USD Tahoe Truckee USD Lake Tahoe USD Western Placer USD Eureka City SD Lucia Mar USD Santa Barbara USD Anaheim ESD Centralia SD Del Mar Union SD Hawthorne SD Norris SD Oxnard SD Westminster SD Fountain Valley SD Burbank USD Beverly Hills USD Centinela Valley UHSD Colton JUSD Dublin USD Pleasanton USD Redwood City SD Burlingame SD Sequoia UHSD Carmel USD Tamalpais UHSD Fremont USD Milpitas USD Alameda USD Fairfield-Suisun USD Morgan Hill USD Gilroy USD Lodi USD Modesto City SD Galt JUESD Merced City SD Davis USD

50+ facilities master plans and local bond implementation programs $18.5 b facilities improvements / $6.55 b in local bond elections

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integrated design process

• FMP is first step in facilities improvement process
• recommended every 3-5 years by CDE and to apply for state funding
• important to engage district and local community stakeholders
• data driven decision making
• sustainable focus facilitates good stewardship
• development of high performance learning environments
• building upon Orinda Union School District mission and strategic vision

a holisti istic c approac

• ach

h to probl blem m solv lving ing that t places s the e client nt in the e cen enter ter foste steri ring ng parti ticipation ipation and direct ct intera raction ction with h the multidi idiscipl sciplinary inary team m of speci cialist alists

client-inclusive & stakeholder driven

engineering furniture landscape architecture single-point LPA contact architecture interior design technology educational facility planning

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create value | process overview

explore vision research

• utreach

confirm 8

Orinda USD Mission Statement

“Building on a tradition of educational excellence and strong community support, we will inspire and challenge each student through strong academics and continuously improving programs that will develop the character and abilities needed to shape an ever-changing world.”

Strategic Directions

• Inspire Innovators and Problem Solvers
• Create Resourceful Collaborators and Critical Thinkers
• Cultivate Ethical and Respectful Citizens
• Nurture Emotional, Social, and Physical Well-Being

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type 1 – focused – facilities needs assessment / modernization

• maintenance & repair driven
• proposed scopes managed to an available funding budget
• school & community expectations tempered

type 2 – visionary – academic quality mission & goals / facilities master plan

• starts with educational vision for how students will learn in the future
• discovers the impact of program to facilities & technology needs
• long-term phased implementation approach

defining success – “implementable road map”

approach / FMP process goals

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Final Facilities Master Plan Recommendations Facilities Condition Assessments

• Campus Overview
• Existing Conditions
• Health/Life Safety Issues
• Code/ADA Compliance
• Building Systems
• Visual Observations
• Local Revenue
• State Eligibility
• Voter Approved

Options

• Funding Plan

Scenarios

Financial Analysis

• Enrollment Trends
• Site Capacities
• Student Loading

Standards

• Attendance Boundaries
• New Development

Demographics Review

• District Mission Statements
• Guiding Principals
• Student Learning

Methodologies

• Program Standards
• Technology Integration
• Increased Student Outcomes

& Achievement

Educational Vision & Goals

• Community Stakeholders
• District Staff & Teachers
• Parents & Students
• Communicate Needs
• Campus Master Plan Concepts
• Build Support for District Goals

Collaboration Cost Estimates & Prioritization Community Outreach

approach / FMP process

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11 11

approach / process schedule

9/13/17 9/13/17 10/11/17 17 11/8/17 11/8/17 12/6/17 12/6/17 1/23/18 1/23/18

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facilities master plan deliverables

• 2. facilities needs assessments
• 1. educational program vision
• 3. implementation planning
• executive summary
• guiding principles vision
• educational program standards – new and existing schools
• technology readiness
• sq. ft. and physical characteristics
• campus overview
• code, health and student / staff safety issues
• classroom capacity and space utilization
• maintenance and operational efficiency
• building materials and systems condition
• school site master plan diagrams
• cost estimates
• funding source analysis and financial plan scenarios
• scope prioritization to match dollars
• communication of recommendations

facilitating process transparency

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cost estimating

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1

define

scope of work at each campus

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itemize

scope into categories

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summary

total existing & new facilities estimated costs

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measure

existing bldg. modernization areas & site improvements

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develop

new construction program square footages

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apply

hard and soft cost mark ups

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prioritization

local funding sources calculate state eligibility voter approval options

• current assets
• future development
• redevelopment
• general obligation bond
• recreation assessment district
• modernization
• new construction
• proposition 39 – energy
• impact of LCFF

multiple data points to assist board decision making

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inter+act | stakeholder engagement

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GATHER INPUT

Program Vision

Educational Goals/Program Standards: Focused Discussions, Creating Equity between Sites

VALIDATE

Master Plan Recommendations

Project Scope, Budget, Schedule & Priorities Check for Understanding

EXPLORE

What If Scenarios

Visioning Future Teaching & Learning Policies, Programs, Facilities, Operations

program visioning

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community

students facilities

learning environments

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fmpc meeting agendas

Mtg #1 – September 13th, 2017 (6:00 – 8:00pm) – “If You Could Dream” FMP Process & Schedule Overview Visual Listening Activity Defining Success Group Discussion Mtg #2 – October 11th, 2017 (6:00 – 8:00pm) – Gathered Information Principal & Teacher/Staff Survey Findings School Site Community Meetings Outcomes School Site Opportunities Charrette Mtg #3 – November 8th, 2017 (6:00 – 8:00pm) – School Programs Opportunities Demographic Projections & Capacity Analysis Educational Program Vision Community Engagement Mtg #4 – December 6th, 2017 (6:00 – 8:00pm) – Vision for School Site Improvements Scopes of Work/Needs Categories Sustainable Facilities, Maintenance Goals Draft School Master Plan Diagrams Mtg #5 – January 23rd, 2018(6:00 – 8:00pm) – Implementation Planning School Site Committee Priorities Total Program Cost & Funding Sources Analysis Prioritization Voting Activity Town Hall /

school site school site visits students principal interviews

• nline staff surveys

school site community meetings

District Focus Groups

community

• utreach

communication plan town hall forum voter opinion survey

district focus

groups

elementary programs secondary programs specialized support programs special services maintenance &

• perations

athletics (OIS) food service (OIS) technology

school site input community outreach district focus groups

board of trustees facility master plan committee district leadership

explore vision research

• utreach

confirm 18

inter+act / stakeholder groups

completed 5/31/17 5/31/17 6/20/17 6/20/17 9/14/17 9/14/17 6/20/17 6/20/17 9/14/17 9/14/17 9/14/17 9/14/17 6/19 6/19-20/ 0/17 17 9/14/17 7 & 9/26 9/26-27/ 7/17 17 9/15/17 9/15/17 9/19/17 7 & 10/3 10/3-4/1 /17 6/19 6/19-20/ 0/17 17 12/6/17 12/6/17

explore vision research

• utreach

confirm 19

inter+act / school communities engagement

Principal Survey & Interview Site Walk Focus Groups

• Maintenance & Operations
• Special Services
• Technology
• Athletics
• Food Service

Teacher & Staff Survey Community School Site Meetings School Site Committee

explore vision research

• utreach

confirm 20

inter+act / site assessment process

Principal Survey & Interview Site Walk Focus Groups

• Maintenance & Operations
• Special Services
• Technology
• Athletics
• Food Service

Teacher & Staff Survey Community School Site Meetings

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community school site meetings

September 14th Orinda Intermediate School Room 22 (Art) September 26th Del Rey Elementary School MPR Sleepy Hollow Elementary School MPR September 27th Glorietta Elementary School MPR Wagner Ranch Elementary School & Nature Area Library All meetings run from 6:00pm to 8:00pm

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enrich lives | the learning environment

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thought starters

21st century next generation learning environments

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inspire innovators and problem solvers ∙ create resourceful collaborators and critical thinkers cultivate ethical and respective citizens ∙ nurture emotional, social, and physical well-being

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Understanding Today’s Student:

TODAY

/ thoug ught t starter rters

YESTERDAY Listening Taking Notes Reading Exam Taking Cramming Collaboration Peer-to-Peer Mentoring Project-Based Coaching

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/ learn rning ing styles

Lecture, Individual, Distance Learning

Soft, mobile furnishings; surfaces with absorptive fabric; acoustically isolated areas

Collaboration, Reflection, Presentations

Extensive horizontal & vertical surfaces; visual connections; varied focal length

Hands-On Activities, Peer-to-Peer Tutorial

Open areas for standing, movement, & active learning; adjustable-height furniture

Debate, Discussion, Critiques, & Reviews

Acoustically separate noisy & quieter areas; absorptive materials, mobile furniture, & noise barriers

T A C T I L E [ K I N E S T H E T I C ] A U D I T O R Y V I S U A L [ I M A G E & T E X T ] V E R B A L

Design suggestions adapted from Learning Modalities and Space, CEFPI Educational Facility Planner, 44(2&3); Boone.

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today

flexible furnishings allow spaces to expand and contract

discussion lecture group work project based

tomorrow

/ classr ssroo

• om

m agility ty

program pedagogy place

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*

student territory student territory

/ classr ssroo

• om

m agility ty

*

28 student nt engageme ment nt personalize discover socialize interact create a collision-rich environment that supports collaboration + experiential learning activities student commons

/ flexible ble learn rning ing commu mmuni nitie ties

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/ learn rning ing happen pens s everyw rywhere here

st stim imulate ulate

space for inspiration

n a t u r e i s f i l l e d w i t h i n h e r e n t l y i n t e r e s t i n g s t i m u l i t h a t t r i g g e r

• u r i n v o l u n t a r y

a t t e n t i o n

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/ learn rning ing happen pens s everyw rywhere here

co coll llabora aborate te

space to share

b e i n g i n n a t u r a l s e t t i n g s r e s t o r e s

• u r

a b i l i t y t o e x e r c i s e d i r e c t e d a t t e n t i o n a n d w o r k i n g m e m o r y , w h i c h a r e c r u c i a l m e n t a l t a l e n t s

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/ learn rning ing happen pens s everyw rywhere here

play play

space to connect + explore

s u n l i g h t , f r e s h a i r a n d n a t u r a l s u r r o u n d i n g s p o s i t i v e l y a f f e c t p e o p l e s ’ s e n s e o f w e l l b e i n g a n d h a p p i n e s s

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inspire

curiosity

appropr priat iate scale persona nali lized zed inspir ire 32

stem/steam

+ + + + + + + + + + + + + ++ + + + + + + + + + +

• pen space

student presentations group discussion critique space easels around central still life experiments by moving tables demonstrations for groups

+ ++ +

maker space / fab lab

tables for cutting, mounting, etc. mount photos, art work, essays presentation boards for science cutting tables spray booth water, glue, scissors, etc.

+ + + + +

technology zone

computers for digital arts graphic stations: technical skills cluster of technology research stations: data & history available resources for reference

+ +

resource space

prep for experiments or clean up supplies for larger open space mixed media resources focused group collaboration tackable space mini-lecture

+ + + + + + + + + + + + + + t o m o r r o w t o d a y

adaptation to common core

• collaboration
• critical thinking
• communication
• creativity
• community

21st century soft skills

cultivate

exploration

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foster

collaboration

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/ technolo hnology gy plan Technology Assessment:

• Common Core Integration
• Critical to Understand Educational Goals
• Evaluate Backbone Pathways Capacity
• School Sites Wireless Coverage
• Facilitating 1 to 1 Computing
• Student & Staff Personal Devices
• Classroom Equipment
• Computers
• Smart Board / Projector / Large Screen Display
• Document Camera
• Tablets
• Low Voltage Systems
• Phones / VOIP / Bells / Security
• Flexible, Agile & Mobile
• Invest in Professional Development
• Future Proofing of Facilities

“Technology is not an end in itself but another tool to be used in support of increased student outcomes and achievement.”

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large format interactive monitor variety of storage types

Wi-Fi access points

writing surfaces visibility between spaces mobile flexible furniture

create

connections

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if you could dream …

• 1. Discuss Building, Site and Community

Opportunities

(25 minutes)

• 2. Discuss Educational Program Concepts that

the FMP Process should examine

(10 minutes)

• 3. Present Back

(10 minutes)

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w o n d e r e n e r g i z e s h a r e p l a y i m a g i n e e x p l o r e d r e a m c o n n e c t s o c i a l i z e w e l c o m e i n s p i r e b e l i e v e g a t h e r c r e a t e c o l l a b o r a t e d i s c o v e r l e a r n p r a c t i c e f o c u s

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present back

• 1. Discuss Building, Site and Community

Opportunities

(25 minutes)

• 2. Discuss Educational Program Concepts that

the FMP Process should examine

(10 minutes)

• 3. Present Back

(10 minutes)

explore vision research

• utreach

confirm 40

research / school site condition assessments

Recent Improvements (partial list)

• Exterior paint (all sites)
• New Gen7 Classrooms (Glorietta & Del Rey)
• Minor modernization to restrooms (Del Rey)
• Wireless Technology refresh (in-progress)
• Drinking fountain / water bottle filling station upgrades (all sites)

Common Themes of Site Needs (partial list)

• Rubberized surfacing at play structures
• Natural lighting in classrooms
• Air conditioning upgrade/system replacement
• Enhanced outdoor spaces as learning environments
• Enhanced building envelope (insulation, windows, doors)
• Upgrades to Fire Alarm and Intercom/Clock/Bell systems
• Restroom modernizations (where needed)
• Identified areas of poor drainage
• Identified buildings needing roof replacement
• Dedicated performing arts space (OIS)
• Consolidated Maintenance & Operations facility with yard, offices, storage, workshop(s)

explore vision research

• utreach

confirm 41

school site condition assessments

Recent Improvements

• Exterior paint (all sites)
• New Gen7 Classrooms
• Minor modernization to restrooms
• Wireless Technology refresh (in-progress)
• Drinking fountain / water bottle filling station upgrades
• Playground improvements
• Additional basketball hoops and ball wall
• New hardcourts with striping, planting, and seating
• Electronic marquee
• 21st Century classroom furniture

DEL REY

explore vision research

• utreach

confirm 42

school site condition assessments

Site Visit Observations

• Poor playfield condition due to gophers
• Expansion to Kinder play yard is desired
• Rubberized surfacing desired under play equipment
• Improvements to irrigation controllers is desired
• Poorly insulated buildings; single-pane windows
• Doors and locks are in poor condition
• Increased natural light is desired within classrooms
• Storage for food service is desired at the Kitchen
• New HVAC system is desired campus-wide
• Opportunities for outdoor learning improvements
• Replacement of intercom/clock/bell system is desired

DEL REY

explore vision research

• utreach

confirm 43

school site condition assessments

Recent Improvements

• Exterior paint (all sites)
• New Gen7 Classrooms
• Wireless Technology refresh (in-progress)
• Drinking fountain / water bottle filling station upgrades
• Playfield improvements
• Playground improvements (rubber surfacing)
• STEAM lab conversion
• Covered outdoor dining
• PE storage and office
• 21st Century classroom furniture

GLORIETTA

explore vision research

• utreach

confirm 44

school site condition assessments

Site Visit Observations

• Disconnect between Art & Music rooms and the MPR
• Cracked concrete paving throughout
• Poorly insulated buildings; single-pane windows
• Doors and locks are in poor condition
• Roof has reached the end of its useful life at MPR and classroom wings
• Modernization of restrooms is needed
• Surface drainage causes dirt/debris to be tracked across hardcourts
• New HVAC system is desired campus-wide
• Electrical capacity needs to be increased
• Replacement of intercom/clock/bell system is desired

GLORIETTA

explore vision research

• utreach

confirm 45

Recent Improvements

• Exterior paint (all sites)
• Playground improvements (rubber surfacing)
• New marquee
• New staff restroom building
• 21st Century classroom furniture @ 5th grade

school site condition assessments

SLEEPY HOLLOW

explore vision research

• utreach

confirm 46

Site Visit Observations

• Single vehicular entry/exit creates heavy congestion at drop-off and pick-up
• ADA-accessibility to the MPR
• AC is in poor condition at Kinder play yard
• Leaks reported at covered walkway
• Irrigation and turf improvements are desired at the playfields
• Poorly insulated buildings; single-pane windows
• Doors and locks are in poor condition
• Increased natural light is desired within classrooms
• Domestic water line requires regular attention at Kinder play area; replacement is desired
• Issues were reported with the underground sewer line
• Drainage improvements are desired north of the MPR
• Replacement of intercom/clock/bell system is desired

school site condition assessments

SLEEPY HOLLOW

explore vision research

• utreach

confirm 47

Recent Improvements

• Exterior paint (all sites)
• Playground improvements (play equipment & rubber surfacing)
• New marquee
• Security cameras
• Storage solutions
• Improvements/repairs to entry driveway hillside

school site condition assessments

WAGNER RANCH

explore vision research

• utreach

confirm 48

Site Visit Observations

• Soil stabilization is desired at the hardcourts along the creek
• Hardcourts are in poor condition
• Improvements to turf and irrigation are desired at the playfields
• Improvement to irrigation controllers is desired
• Poorly insulated buildings; single-pane windows
• Increased natural light is desired within classrooms
• Domestic water line at the hill requires replacement
• New HVAC system is desired campus-wide
• Upgrade to electrical switchgear is desired
• Replacement of intercom/clock/bell system is desired
• Opportunities at inner pods

school site condition assessments

WAGNER RANCH

explore vision research

• utreach

confirm 49

school site condition assessments

WAGNER RANCH NATURE AREA

explore vision research

• utreach

confirm 50

Recent Improvements

• Exterior paint (all sites)
• Renovated MPR
• Reconfigured exercise room
• Reconfigured library with 21st Century furniture
• Replacement of problematic boiler to split system
• Improvements to walkways

school site condition assessments

ORINDA INTERMEDIATE

explore vision research

• utreach

confirm 51

Site Visit Observations

• AC paving in poor condition
• Minimal shading for outdoor eating area
• Improvements to irrigation controls is desired
• Poorly insulated buildings; single-pane windows
• Replacement/upgrade of doors and locks is needed
• Roof replacement is desired
• Natural light is desired within classrooms
• Renovation of Food Service (the Kennel) area is desired (to be confirmed at Focus Group meeting)
• New HVAC system is desired campus-wide
• Antiquated intercom/clock/bell system

school site condition assessments

ORINDA INTERMEDIATE

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how will you define success for this master plan?

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OIS Community School Site Meeting (6:00 – 8:00pm) 9.14.2017 Del Rey Community School Site Meeting (6:00 – 8:00pm) 9.26.2017 Sleepy Hollow Community School Site Meeting (6:00 – 8:00pm) 9.26.2017 Glorietta Community School Site Meeting (6:00 – 8:00pm) 9.27.2017 Wagner Ranch Community School Site Meeting (6:00 – 8:00pm) 9.27.2017 FMP Committee Meeting #2 (6:00 – 8:00pm) 10.11.2017

next steps

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creating sustainable places and spaces that enrich the lives of those who use them