General Membership Meeting February 26, 2020 Welcome & Call to - - PowerPoint PPT Presentation

General Membership Meeting February 26, 2020

 Welcome & Call to Order  Board and Committee Leaders  Mrs. Jameson  President’s Report  Membership  Volunteer Announcements  Events at a Glance  Stay Connected  Spirit Gear  Fundraising  Lost & Found  Budget  Adjourn

 President

Jessica McGlinsey

 VP/ Fundraising

Kim Greene

 VP/ Membership

Chelsea Dorn

 VP/ Volunteers

Kathryn Brown

 Secretary

Andra Perdomo

 Treasurer

Tamara Mann

 Teacher Liaison

Tammy Biegner



Back to Pool Andra Perdomo & Kathryn Brown



Box Tops Jennifer Wich



Golden Book Gala Chelsea Dorn



Beautification Day Connie Lord



Read-a-Thon Jess McGlinsey & Kim Greene



Holiday Fun Night Kim Greene



STEAM Night Erica Chacon



Lost and Found Jenny Wood



Photographer Janetta Ellis & Laura Sutton & Ron Bailey



Silent Auction Jess McGlinsey & Chelsea Dorn



Shamrock Hop Sara Coleman & Marisa Oelrich



Spirit Night Tamara Mann



Spirit Wear/Gear Andra Perdomo



Spirit Days/Week Erin Gaddis



Staff Luncheon Erica Chacon, Amber Shaw, Lisa Pedersen



Turkey Trot Bonnie Farmer



Yearbook Janetta Ellis & Laura Sutton



5th Grade Celebration Liaison Erin Gaddis & Barb Darden



Fitness Night Not Being Held in 2020



Teacher Appreciation Chelsea Dorn



Webmaster Jeff Brown & John Ward

 What is the Purpose of the EES PTO?

• The purpose of the Evergreen Elementary School Parent Teacher

Organization is to enhance the overall educational and social experiences

• f the children attending this school through the collaborative efforts of

parents, teachers, administrators, and the community at large.

• This objective will be accomplished through the dedication of participants'

time, energy, talent, and attentiveness to policies affecting our children.



Who can be a member?

• Any parent, grandparent, guardian, or other adult standing in loco parent for a

student at the school is eligible to become a member with voting rights. The principal and any teacher or staff member employed at the school are eligible to become members with voting rights.



Why and how to join?

• Joining our PTO allows you to receive the quarterly electronic newsletters, as

well as, any important emails with news and event updates from the PTO. It’s the perfect way to stay in touch and learn how you can help our cause!

• Joining is simple and FREE!! Simply visit www.evergreenpto.org and click the

membership form link!

 PTO membership is FREE. We want to build our

school community and encourage everyone to support our teachers, staff and students.

 Please complete the Evergreen Elementary School

PTO registration form online at www.evergreenpto.org.

 Once registered online you will NOT have to repeat

the process every year, you will be registered for your duration at Evergreen.

Without volunteers we would not be a successful organization! We are looking for volunteers to help with our Spring Events: Shamrock Hop/Silent Auction Volunteers must also be registered with SMCPS. The application and registration process is now being offered online: https ps://bib.c ://bib.com/S /Sec ecureVo eVolu luntee eer/S /St-Mar arys ys-County nty-Publi Public- Sch chools/ ls/

Contact Kathryn Brown at vpvolunteers@evergreenpto.org

 Upcoming Events

• 2/19-3/27 Yearbook ordering
• 2/26 - General PTO Meeting (6:30 pm-7:30 pm)
• 3/2-3/6 Read Across America Spirit Week
• 3/5 – Spirit Night/Musical Sneak Peak at Sweet Frog
• 3/10 - Regular Spirit Day/Wear Spirit Gear or School

Colors

• 3/13 - PTO Spring Hop/Silent Auction (6:00 pm-8:00 pm)
• 3/19 & 3/20 – School Musical Mary Poppins Jr. 6:00pm
• 3/23 5th grade aerial photo 9:30am
• 3/30 – Spring Pictures
• 4/14 - Regular Spirit Day/Wear Spirit Gear or School

Colors

• 4/3 – PTO board/committee nomination forms due
• 4/29 - General PTO Meeting (6:30 pm-7:30 pm)
• 5/4-5/8 – Teacher Appreciation Week



Become a PTO member

• We will publish a quarterly newslett

etter ers and send important information/event details via emails.



Visit our website te www.evergreenpto.org



Facebook

• k:

: We also have a Evergreen Elementary School PTO Facebook page that provides regular updates pertaining to PTO and school events. Its a great resource for parents to communicate with each other easily. This is a closed group which requires approval.



Download the electronic Lets tsAllD AllDoG

• Goo
• od app and join our page at

https://good.app.link/EvergreenElementaryPTO



Stay up to date on events, closings, and alerts from the principal with School Messen ssenger

• er. To participate in this free service: (messaging rates may apply)
• Ensure your preferred mobile device number is on file with your school(s) and
• Text "Y" or "Yes" to our school short code number: 67587

 Visit the ONLINE EES Spirit Gear store!! To

purchase from a vast assortment of gear please visit www.stores.inkdeli.com/Evergreen

 Limited supply of items and sizes available at

PTO events by Cash, Check, or Charge.

 These shirts can be worn any time, especially on:

 Spirit Days (Second Tuesday of Every Month in conjunction with community gathering)  Special Events in the school  Field Trips



Download the new Box Tops for Educatio tion app at https://www.boxtops4education.com/

Box Tops to date: $589.70 scans + $975.90 Dec ‘19 check (out of $1500 goal).



Register your Harris s Teeter ter Card in store with our school code 4694 or visit https://www.harristeeter.com/together-in-education



Shop on Amazon through Amazon SMILE LE; the shopping procedure is exactly the same, you must log in through SMILE and select our school to give 5% back, visit www.smile.amazon.com/ch/27-0459181



Donations needed for Silent Auction! If you own a business, are a product consultant, offer services (lawn care/home care/photography), or provide lessons and would like to donate to the silent auction (which is tax deductible) please contact Kim Greene at vpfundraising@evergreenpto.org

Evergreen Spirit Days will be the 2nd Tuesday of each month. They will coincide with monthly Community Gatherings. Students will be encouraged to wear school colors (teal & yellow) or Evergreen spirit wear. Those Tuesdays are 3/10 4/14 5/12 6/9 Special Days: Spirit Weeks Read Across America Week - March 2-6 End of the year Spirit week, June 15-18

 Unclaimed items in Lost and Found will be

picked up on Friday, April 3rd.

 Items that have names on them are returned

to students. Please make an effort to label your children's clothing, accessories, lunch bags, water bottles, etc. to ensure their items can be returned to them in a timely manner.

• Teacher Grant materials for instruction $6500 *Paid
• Educations Material/Software Licensing $1800 *Paid
• Educational Assembly $1700 *Paid $200 Top Dog Incentives
• Cafeteria/Building Services Supplies $1000 *Paid partial
• Playground Shade/classroom libraries saving towards $8000
• School Musical $1500 *Paid
• Teacher Appreciation Week $4000

Our goal is to raise $8,000 at the silent auction. Please help us make this a success so that we can continue to save for our large school gift ideas. THANK YOU

Actual For 2019-2020 Approved For 2019-2020 Actual For 2018-2019 Approved For 2018-2019 INCOME (RECEIPTS) 5th Grade YB Messages 250.00 250.00 300.00 Box Tops $1,565.60 750.00 1,341.00 2,000.00 Includes box tops check Dec '19 + scans $589.70 as of 2/26/20 Boosterthon $0.00 0.00 15,073.80 18,000.00 No Boosterthon in 2019 Corp Gifts Phasing out line 0.00 2,649.67 500.00 Corp gifts seperated for 2019 BJ's Fundraiser $0.00 0.00 115.00 0.00 No BJ's rep for 2019 School Kits Fundraiser $971.19 1,000.00 paid in '19-'20 0.00 Musical - Sponsor $1,500.00 750.00 0.00 1,000.00 $1500 check Stanley Martin Silent Auction 8,000.00 8,107.00 8,000.00 Spirit Nights $224.70 1,000.00 1,599.70 2,000.00 ($224.70 Chick-fil-A) Spirit Wear $1,312.20 1,000.00 894.70 3,000.00 ($548.10 Ink Deli) ($764.10 In House) Read-a-Thon $15,994.60 13,000.00 0.00 0.00 Rewards (Harris Teeter/Amazon) $441.97 1,000.00 0.00 0.00 $441.97 harris teeter as of 12/18 Turkey Trot $3,100.00 3,000.00 3,190.00 2,000.00 Total Receipts 29,750.00 33,220.87 36,800.00 Event Expenses Back to Pool $90.41 200.00 300.98 300.00 No DJ in 2019, expenses less Beautification Day $191.18 200.00 166.33 0.00 Lowes Reciepts Box Tops $14.35 40.00 37.86 200.00 Fall Postage Golden Book Gala $355.28 300.00 0.00 0.00 New event for 2019 Holiday Family Night $155.98 200.00 289.29 200.00 Movie Night $0.00 0.00 40.00 0.00 Shamrock Hop 500.00 411.58 500.00 Silent Auction 500.00 523.53 400.00 Spirit Wear 0.00 0.00 0.00 Science Night/STEAM $224.67 300.00 316.58 200.00 Spirit Nights 0.00 0.00 0.00 Turkey Trot $536.45 1,200.00 1,155.02 1,200.00 color, mask, pins Total Expenses 3,440.00 3,241.17 3,000.00

Evergreen Elementary School PTO BUDGET 2019-2020

Event Expenses Back to Pool $90.41 200.00 300.98 300.00 No DJ in 2019, expenses less Beautification Day $191.18 200.00 166.33 0.00 Lowes Reciepts Box Tops $14.35 40.00 37.86 200.00 Fall Postage Golden Book Gala $355.28 300.00 0.00 0.00 New event for 2019 Holiday Family Night $155.98 200.00 289.29 200.00 Movie Night $0.00 0.00 40.00 0.00 Shamrock Hop 500.00 411.58 500.00 Silent Auction 500.00 523.53 400.00 Spirit Wear 0.00 0.00 0.00 Science Night/STEAM $224.67 300.00 316.58 200.00 Spirit Nights 0.00 0.00 0.00 Turkey Trot $536.45 1,200.00 1,155.02 1,200.00 color, mask, pins Total Expenses 3,440.00 3,241.17 3,000.00 Operating Expenses Bank Fees 50.00 0.00 50.00 Charitable Org. Registration 50.00 50.00 50.00 Cash Box 0.00 0.00 0.00 Fed Tax 200.00 200.00 400.00 Insurance 500.00 494.00 500.00 Office Supplies $407.66 500.00 162.46 500.00 As of 12/18 Postage 0.00 0.00 75.00 Sales Tax - 6% Tax MD 300.00 38.53 300.00 Web Hosting 200.00 0.00 0.00 $0 in 2018/double paid in 2017 Total Expenses 1,800.00 944.99 1,875.00 Program Expenses 5th Grade Celebration 400.00 276.94 675.00 Birthday Celebration 200.00 340.00 320.00 spirit sticks for 2018/ not doing in 2019 New Line Read-a-Thon $565.85 ($255.85 prizes) ($40 book rewards as of 1/29/20) ($300 check for top class) Boosterthonn + Teacher Reward 0.00 2,740.00 2,000.00 Added $740 as teacher incentive End of Year Celebrations $350.00 350.00 79.98 350.00 Check Jan '20 End of Year Teacher Lunch 400.00 400.00 400.00 Field Day $250.00 250.00 0.00 250.00 Check Jan '20 Miscellaneous Gifts/Expenses/PTO EXPO 200.00 15.00 200.00 PTO Thank You Lunch/Dinner 200.00 252.82 200.00 Student Incentives $192.94 200.00 0.00 320.00 Nov 2019 check to EES for Top Dog lanyards/braclets Teacher Appreciation Week 4,000.00 4,000.00 4,000.00 Teacher Luncheons $60.90 200.00 0.00 0.00 New line item for 2019/ as of 2/26/20 Volunteer Appreciation $194.56 200.00 0.00 300.00 Lands End Shirts Total Expenses 6,600.00 8,104.74 9,015.00 Cafeteria Supplies $131.54 500.00 227.72 500.00 Building Services $251.45 500.00 279.47 500.00 Lowes Reciepts/Target for appreication day Educational Assembly 1,700.00 0.00 0.00 Education Material/Software Licensing $1,000.00 1,000.00 0.00 3,500.00 Check December 2019 Magazine Subscriptions $800.00 800.00 0.00 0.00 Check December 2019 Musical $1,500.00 1,500.00 1,500.00 1,000.00 Check February 2020 Other School Needs $95.00 2,000.00 19,000.00 3,000.00 $95 Wawa for bus drivers Spring Assembly 0.00 0.00 2,000.00 Teacher Grant $6,500.00 6,500.00 6,600.00 6,600.00 Check September 2019 Total School Gifts 14,500.00 27,607.19 17,100.00 CHECKING ACCOUNT $21,430.09 $25,110.26 $29,750.00 $13,868.22 $26,340.00 $24,840.09 Balance Remaining Give Back Beginning Balance Add Total Budgeted Receipts Less Total Budgeted Expenses