Membership Jon Perry, DDGER NCD 817.825.7185 jon@jonperry.biz 1 - - PowerPoint PPT Presentation

Membership

Jon Perry, DDGER NCD 817.825.7185 jon@jonperry.biz

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“We don't grow membership by

• chance. We grow by change.”

Rick Gathen, GL Membership

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Monthly Membership Meetings

District Membership Captain (Sent August 6, 2017)

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Section 1.130. Parliamentary Authority:—The current version of Robert’s Rules

• f Order, Newly Revised, shall govern all proceedings unless contravened by

the Constitution or Laws of the Order, or the By-Laws of a Lodge.

State Co-Sponsors TESA President and PE

• The District Deputy (DD) is the District Membership

Captain (Sent August 6, 2017)

• A March start. Can’t waste months until State

Convention (VP) or Grand Lodge Installations (DD)

• DDD and DD work together through the transition in

July

• District Deputy acquires from Lodges their monthly

meeting day*

• DDD work on a membership plan with the VP Elect,

keeping the DL informed/guidance

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Things to Consider

• Ask for Agendas and Minutes of Previous Meeting

no later than three days prior to the scheduled meeting.

• VPs, DDs, District Membership Chair and/or DL show

up with no advanced notice.

• Be as knowledgeable as possible, but forward on

questions/concerns. Lodges will have similar issues across the state.

• Write your reports honestly. We are not helping

Lodges if we gloss over issues.

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Never Measured, Never Managed Having an Effective Agenda

Must meet regularly (suggest weekly April through June, then monthly).

1. Hospitable Lodge – 2 minutes max to greet 2. Set goals to initiate 10% more members. 3. Set goal of 5% dropped for non-payment of dues. 4. Review and study the membership manual. 5. Discuss initiatives to publicize membership efforts. 6. Use bulletins/social media/websites to encourage members to bring potential candidates to Lodge. 7. Publicize membership classes. 8. Discuss incentives and contests. 9. Discuss reinstatement opportunities and strategies.

• 10. Review Stray Elks.
• 11. Review delinquents.
• 12. Review and evaluate Orientation program.
• 13. Review membership numbers & compare to goals.

NCD Membership – January 15, 2017

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Membership Committee

• Exalted Ruler
• Leading Knight
• Secretary
• Membership Chair
• At least one additional member per 100 members in

your Lodge.

• 100 or less members – Add 1
• 200 members – Add 2
• 500 members – Add 5

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Committee Skills/Talents

• Sales - working recruitment tables, working reinstatements,

greeting guests and inviting them to join.

• Public Relations/Marketing- Promoting membership on the

social media page and lodge website. Making sure everyone is aware of the positive impact the lodge has contributed towards the community.

• Orientation - Educating, involving and inspiring the new

Members to recruit and be active. Matching their interests and time with a Lodge committee or activity.

• Collection Department – Assist the Lodge Secretary with

billing, collection letters, phone calls , emails and personal visits to delinquents. Patience and persistence.

Membership

• Everyone has a function; One hr/day/wk/month
• Social media to accounting
• Life blood of a Lodge
• Newly Initiated members under New Business
• Deal with Toxic Members immediately
• Zero tolerance for racism, sexism and harassment
• “Your <behavior/language> offends me and I’m

asking you to stop.”

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Delinquent Membership

• Make it easy to Pay
• Check
• Website
• Credit/Debit card
• PayPal

All officers need to be able to take payments

Initiate New Members

30 days from Application to Initiation

• 1st Lodge Meeting - Read Application On Floor
• 2nd Lodge Meeting – Report on investigation and

membership vote

• 3rd Lodge Meeting - Initiation celebration

It is OK to have a special meeting just for Initiation – Make Initiation an Event.

Mile Markers

• Initial Calls/Mailing/Email
• Now thru April (2x month)
• Call-a-thon
• Now thru April (2x month)
• September-October
• Script and ideas are online
• $1 Reinstatement
• October-November (check your by-

laws)

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Delinquent Members

• Should never be a Life Member on list

(Standing Relief)

• Take care with 10 to 20 year members also
• Build a script and a tiered calling structure
• What has changed?
• Escalate issues to the Exalted Ruler and

Membership Chair

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Use Resources

• District VP
• District Deputy
• District Leader
• State Directory (Membership Committee)
• Pick up the phone or email

No Lodge in the State of Texas should be struggling

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Recap

• District Deputy acquire from Lodges their monthly

meeting day (e.g. 3rd Wednesday at 7 pm)

• DDD and DD work together through the transition in July
• DDD work on a membership plan with the VP Elect
• VP Elect– Importance of District Membership Chair
• Make dues payments easy
• Put newly Initiated members under New Business
• Lodges create a short list of action items to address

acquiring and retaining members

• DDs will provide Co-Sponsors, TESA President, President-

Elect and TESA Membership Chair with a monthly report by the 12th. Consider having Lodges provide you (the DD) with their report by the 5th.

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Questions?

Jon Perry TESA Membership Team 817.825.7185 jon@jonperry.biz

http://texaselks.org/membership