FREMONT UNIFIED SCHOOL DISTRICT SCHOOL CLOSURES UPDATE COVID-19 - - PowerPoint PPT Presentation

FREMONT UNIFIED

SCHOOL DISTRICT

SCHOOL CLOSURES UPDATE COVID-19

May 6, 2020

1

FREMONT UNIFIED

SCHOOL DISTRICT

Instructional Services

2

2020 High School Graduation

• Collaboration with High School Activity Directors, Principals, Technology Staff,

and Instructional Services

• Survey of graduation options distributed to Class of 2020 and their families
• SURF Board input
• Collaboration with Senior Class Presidents, High School Activity Directors, and

Principals

• Collaboration with PTA/PFA parents from each high school and High School

Principals

• Graduation format and logistics for 2020

3

Professional Development Days, April 30 & May 1

• Collaboration between Curriculum & Instruction, Federal & State Programs, and

Special Education

• Built on learning from April 8-9
• Combination of new learning and opportunities to collaborate
• 50+ live sessions, plus approximately 40 recorded sessions
• Many sessions targeted specific groups
• PD will continue, including Staff Development make-up opportunities

4

Executive Order N-56-20

• Governor Newsom’s Office released N-56-20 which outlines the timelines for LCAP

and Budget development.

• The requirement for LCAP’s and budgets to be adopted at the same time has been

waived.

• The 2020-21 LCAP timeline has been extended to December 15, 2020. The budget

timeline has not changed.

• Districts will need to submit a Operations Written Report along with the budget to

local boards by July 1, 2020.

• The Operations Written Report will need to posted on a prominent location on

district’s websites.

• Local indicators have been waived for board approval by December 15th but a

requirement for reporting for the CA School Dashboard remains.

5

LCAP and Budget Timeline

6

June 2020 LEA Board 2020-21 Budget Approval Operations Report By December 15, 2020 LEA Board Budget Overview for Parents Annual Update 19-20 (revised) 2020-21 LCAP (1 Year Template TBD) June 2021 LEA Board 2021-22 LCAP (Postponed 3 Year Template) Budget Overview for Parents 2021-22 Budget Approval Local Indicators Data

FREMONT UNIFIED

SCHOOL DISTRICT

Human Resources

7

Personnel Services

• Human Resources is currently developing FAQ’s for Classified Layoffs
• Reasonable assurance notices were sent out to all Classified and

Certificated staff this week.

• First virtual Personnel Commission meeting will be held on May 7th
• Continue regular negotiations with Unions
• Continue to support and provide personnel services to District

8

FREMONT UNIFIED

SCHOOL DISTRICT

Business Services

9

Business Services

Security Update

• American High school: Monitored cameras have been installed and things have quieted down. Police have

responded to calls and suggest the school gets fenced in because there are citizens using the track and walking their dogs as late as 10:00 pm.

• Kennedy High School: Monitored cameras have been installed and things have improved. Maintenance has

fenced in a portion of the area in back of the school around the pool area to create a public exclusion zone.

• Green Elementary: Green has had the most activity with 4 incidents that started April 4th. Maintenance has

boarded up small isolated windows, repaired fencing and scheduled the lights to stay on all night. In addition, Bay Alarm will be installing monitored cameras.

• All Other Sites: Increased security visibility districtwide, additional intrusion devices added, motion cameras are

being considered for problem areas, increased collaboration with Fremont PD and district security company is

• ngoing.

10

Business Services

Food Services

• Beginning Monday, May 4th, a new meal distribution site opened at Thornton Junior

High School. Meals will be served on Monday and Wednesdays, from 10:00am to 11:30am.

• Please note that the hours of operation for meal distribution at all sites have
• changed. Meals are now served from 10:00 am to 11:30 am at the high school and

junior high sites, and from 10:15 am to 11:15 am at Cabrillo Elementary. Distribution days remain on Mondays and Wednesdays.

• Meals served have increased! Last week the Fremont Unified School District's meal

distribution served 6800 students and children breakfast and lunch. This total is 500 more than the week before, and 3800 more than the first week of meal distribution in mid-March.

11

Operations and Grounds

• The back lawns to all school sites are being cut, but is a slow process due

to the height and thickness of the lawns. So far we have been able to cut approximately 60-70% of back fields.

• The front lawns to all school sites are being cut 2 days a week. All front

lawns will be completed every 2 weeks.

• All Secondary schools have had the front of the sites cleaned up to make

them more presentable and deter vandalism. Operations and Grounds crews will move on to the sites that have the most overgrowth.

Business Services

12

Warehouse/Inventory The warehouse is working tirelessly to make sure that we have the needed cleaning supplies to support the District Covid 19 cleaning needs. We have several purchase

• rders in process from our vendors. Unfortunately, many of the manufactures are

tremendously back ordered, and they are not releasing expected due dates. We are hoping to receive the following items before the next school year (August)

• 1,000 each K95 protection masks
• 300 tubs of Clorox Disinfecting Wipes
• 480 each Purell Instant Hand Sanitizer w/pump 20oz
• 20,000 each Basic Surgical Masks
• 40 each Electrostatic Disinfectant Sprayers (30 handheld, 10 backpacks)
• 50 each Electrostatic Disinfectant Sprayer handheld

Business Services

13

Business Services

Information Technology

• The Department in coordination with Instructional Services and Principals

have identified families that have expressed they do not have internet access and T-Mobile hotspots have been deployed.

• The IT Department in coordination with Instructional Services have

surveyed and identified teachers with inadequate computers and as a result 300 computers have been ordered and are expected for delivery by early June 2020.

14

Business Services (SB 117 Budget)

Description Object Code Estimated Amount REVENUE SB117 COVID-19 State Funding 8590 $594,013.00 EXPENDITURES Classified Overtime, CNS Food Services - Food Workers and Warehouse Delivery Drivers 2000-3702 $62,922.00 Classified Overtime, MOGT Maintenance, Operations, Grounds & Transportation - Custodians etc. 2000-3702 67,671.00 Material and Supplies Cleaning supplies and equipment, security enhancements 4300 132,680.00 Technology Supplies Hot Spots and other software 4310 70,800.00 Technology Non-capitalized Equipment Dell Marketing L P - PO20-04756 (300 Laptops for teachers) 4410 176,000.00 Other Technology Equipment 4410 50,000.00 Professional/ Consulting/ Contract Services and Operating Expenditures 5801 33,938.00 Postage/Mailing 5910 2.00 TOTAL EXPENDITURES $594,013.00 BALANCE (Total Revenue minus Expenditures) $0.00

15

Business Services (Costs Impact/COVID-19)

Revenue 2019-20 2020-21 State - SB-117 revenue $594,000 $0 FEF Donation 10,000 NA Federal - Coronavirus Aid, Relief & Economic Security Act (CARE) NA NA Additional contribution to CNS (972,000) Lottery income (300,000) (500,000) Interest income (300,000) (600,000) Facility rental income (450,000) (250,000) Transportation fees (225,000) NA Miscellaneous (Gifts & Donations) (100,000) (100,000) Total Revenue ($1,743,000) ($1,450,000) Expenditure Purchase Order adjustments ($205,261) $0 Savings in Utilities (435,135) Savings in Overtime - Classified Cost 39,032 Savings in Substitute - Certificated and Classified Cost (897,803) NA State - SB-17 Expenses 594,000 NA FEF Expenses - Hot Spots 10,000 NA Total Expenditures ($895,167) $0 Cost Impact ($847,833) ($1,450,000)

16

Business Services (Fiscal Update)

2019-20 2nd Interim with COVID-19 Adjustment 2020-21 2nd Interim with COVID-19 Adjustment w/ 2.29% COLA 2020-21 2nd Interim with COVID-19 Adjustment w/ 0% COLA COLA 3.26% 2.29% 0.00% Revenue Before COVID-19 Adjustment $388,533,278 $391,016,077 $384,759,805 COVID-19 Adjustment (1,743,000) (1,450,000) (1,450,000) Adjusted Revenue $386,790,278 $389,566,077 $383,309,805 Expenditures Without Revenue Enhancements/Expenditure Reductions $415,964,486 $408,433,165 $408,433,165 Revenue Enhancements / Expenditure Reductions (22,142,765) (22,142,765) COVID-19 Adjustment (895,167) Adjusted Expenditures $415,069,319 $386,290,400 $386,290,400 Net Increase / (Decrease) in Fund Balance ($28,279,041) $3,275,677 ($2,980,595) Beginning Fund Balance $36,560,074 $8,281,033 $8,281,033 Ending Fund Balance $8,281,033 $11,556,710 $5,300,438 Components of Ending Fund Balance a) Designations $747,658 $2,264,760 $2,264,760 b) Reserve $7,533,375 $9,291,950 $3,035,678 Reserve (%) 1.81% 2.41% 0.79%