@ C omicconafrica_official www.comicconafrica.co.za Carol Weaving, - - PowerPoint PPT Presentation

@Comicconafrica_official

www.comicconafrica.co.za

Carol Weaving, Managing Director, Reed Exhibitions Welcome and Statistical Overview Elaine Crewe, Portfolio Director, Comic Con Africa Welcome, Event Overview & Special Areas Rene Staack, General Manager, Comic Con Africa T alent & Content, Marketing Overview Carmen Wagener, General Manager: Operations, Reed Exhibitions Operations and Logistics Overview Gavin Sharples Q&A Session Venue Walkabout

Ross Cullingworth

Construction & Technical

Smartbuild div of RX

Rene Staack Events & Talent, Manager Bryan Fourie Sales Executive Stand Sales

Department Support Accounts & Legal

Venolen Soobramoney Division Accountant Shamaine Naidu Legal & Compliance Joanne Laird Debtors Collection Patrick Duvenhage Content & Programme Manager Carol Weaving

Managing Director Commercial & Strategic oversight

Elaine Crewe Portfolio Director Lungi Matiyela Operations Manager Steven Beckett Social Media & Project Coordinator Johne Louwrens

Events Manager

Anje Merchandise & Hospitality

Department Support Operations and Technical

Jason Mandlazi

Graphic Designer & Digital Coordinator

Dave Caddie Technical and Production Carla Massmann Production Support Carmen Wagener

General Manager: Operations

Wanda Mkhize

Executive Content, Telkom

Johann von Backstrom

COO, VS Gaming

Wayne Miller Senior Specialist, VS Gaming

Rob Hart Tournament Director, VS Gaming

Brendon Dell

Tournament Manager,VS Gaming

Kelli Hart

Talent and Production Manager, VS Gaming

Event Dates: Friday 14th September – Sunday 16th September Times: Friday: 09h00 - 20h00 Saturday: 09h00 - 18h00 Sunday: 09h00 -18h00 Venue: Kyalami Grand Prix Circuit and International Convention Centre

Exhibitor

• Companies supporting the
• cosplay & e-sports markets:
• Video Gaming
• Comic Con/cosplay accessories
• Hardware suppliers – consoles & PC
• Software suppliers
• Mobile accessories
• Consumer technology
• Robotics
• Game developers
• Cosplay designers
• Publishers
• Table top games
• Education & training providers
• Clothing / apparel
• Craft market
• Movie studios
• TV Networks
• Collectible merchants
• Toy & collectible designers
• Graphic novel writers
• Animation experts
• Manga experts
• Anime experts
• Modern artists
• Graffiti artists

Subject to change

Subject to change

Subject to change

Subject to change

BUSINESS OF GAMING FORUM 14 SEPTEMBER 2018

GRAHAM RICHARDS

Actor, Writer, T elevision Presenter and Voice Artist

GRANT HINDS

Y

• uT

uber and Streamer

GARTH RHODA

Managing Director, Detonator Media

NIKKI BUSH

Speaker and Author NICHOLAS HALL

Founding Member and Chair, Make Games South Africa, CEO, Interactive Entertainment South Africa

GARETH WOODS

Managing Director, Good Game Well Played

RYAN MCFAYDEN

Founder, Have Y

• u Heard

NITESH MATAI

Managing Executive, Nu Metro

DAVID SIDENBERG

Executive Director & CEO, BMI Sport Info

08h30 – 09h00 Registration 09h00 – 10h00 BMI Research – David Sidenberg 10h00 – 10h45 International Keynote - (tbc) 10h45 – 11h15 T ea Break 11h15 – 11h45 Gareth Woods - Marketing to Millennials 11h45 – 12h15 Grant Hinds -Y

• utube/Streaming

12h15 – 12h45 Ryan McFadyen -The Importance of Influencer Marketing 12h45 – 13h30 Panel Discussion - PR/Media focus – Grant Hinds, Gareth Woods, Garth Rhoda 13h30 – 14h30 Lunch Break 14h30 – 15h00 Nikki Bush - Gaming and the Future of Education 15h00 – 15h30 Nick Hall - the Game Development Scene in South Africa 15h30 – 16h15 Panel Discussion – Product Development Focus – Nikki Bush, Nitesh Matai, Nick Hall 16h15 Forum ends, visit Comic Con Africa

BUSINESS OF GAMING FORUM 14 SEPTEMBER 2018

• Content Rooms 1-4 will be used for various types of content
• Workshops
• Fan Meet-ups
• Presentations
• T

railers and previews

• The Main Stage will host Panel Discussions with T

alent, Launches and exciting announcements

• Content will be updated daily on the website visit https://www.comicconafrica.co.za/en/Visit/event-

programme.html

• A few content slots still available if there are any recommendations for experts/speakers please e-

mail Rene.Staack@ ReedExpoAfrica.co.za

• +18 Content in Content Rooms ( +18 wristbands are obtainable at Registration)

• Information on how to purchase autographs and photo ops with our guests will become

available 4 -6 weeks to the event and once the final T alent line-up has been announced.

• Y
• u will be able to find autographing and photo ops pricing and the full schedule on our

website as soon as it’s available. We’ll announce when it’s live in our newsletter and on

• ur social media pages.
• Autographs and Photo Ops Packages can range in cost from free up to over R800 per

autograph package. Our autographing guests may provide 8x10 headshots for autographing OR they will autograph an item you bring with you, such as a comic book, photograph or other media/memorabilia. Autographing guests reserve the right to limit how many items they will sign for you. It is up to their discretion at the time of the signing.

• We will open limited online pre-sales via the website
• Onsite Autograph sales are cash only and credit cards are not accepted (but we do have

ATMs in the area in case you forget).

• 233 Adreach Poles

Gauteng

• (1month campaign)
• 2 Billboard

(1month Campaign)

• Digital Billboard –N1
• TV Adverts campaign

1.5 months (Viacom partnership)

• 2 Week Radio Promo’s

Campaign 94.7

• 1 Week Radio

Interview & Content Campaign 5FM

• Community Radio

Campaigns x 1 week HotFM/Mix FM

• Tuks FM Promo’s pre-

show

• Inflight magazine

Editorials and Adverts

• Newspaper & magazine

editorial pieces

• Thought leadership

pieces

• DL Flyer hand-outs
• A3 Posters – info

boards - exhibitors

• Ticket Competitions

• CCA Website
• Partner Website

promotions (VS Gaming)

• Event Listings
• 3rd Party Banners

(1 – 2 month campaigns).

• Google Ads Campaigns
• Ad words May/June
• Display Ads Aug - Sept
• 14+ Comic Con Africa

Newsletters to CCA Newsletter subscribers

• 3rd Party Newsletter

promotions & competitions

• Activations and presence

at industry events e.g. GeekFest, ICON and Comic Book Store Activatons etc.

• SMS Campaign
• Association Promotion
• Influencer Networking
• Exhibitor Promotion and

Relationship Brokering

• Faceboo

ebook: k:

• AfricaComicCon
• Twitt

tter: er:

• @ComicConAfrica
• Instagr

tagram: m: comicconafrica_official

• Viacom (MTV, MTV Base,

Comedy Central and Nickelodeon) – busy finalising

• Tuks FM – busy finalising
• Fortress of Solitude –

Ticket Competition

• Sew Magazine – Ticket

Competition

• 94.7 in discussions
• 5FM finalising
• Dedicated PR Team
• R 7 338 931 in PR

Coverage to date

• 11 Press Release

issued to date

• 95 Media vetted and

pre-registered for Comic Con Africa

*Subject to change

Exhibitor Portal has private access

• Logo & Company Profile

Y

• ur logo and company profile are used for your online profile, printed show guide listing and

social media mentions

• Getting to Know Our Exhibitors

This form is ESSENTIAL as it is used to create your diary profile used for setting up meetings

• Competitions & Other news

Please share newsworthy information, launch, new product let us know, there might be a story for the media

• Check out our other accommodation deals on the Comic Con Africa website:
• https://www.comicconafrica.co.za/en/Visit/venue---travel/travel---accommodation.html

Make sure your company stands out at Comic Con Africa! Check out our Extra Promo Options to learn ways to market your company before and during the show and make the event a great success!

Qty Available Placement Area Specs Exclusive Cost to client Notes Comic Con Africa Official Newsletter - Banner 12 Content Break 729 x 90 No R2 500,00

Per Banner insert

Comic Con Africa Official Newsletter - Short write- up and Logo 12 TBA 50 words & logo No R5 000,00

Per insert

Comic Con Africa Website - Banner - 728 x 90 TBC Top/Bottom

• f Page

729 x 90 No R2 500,00

Per banner p/month

Comic Con Africa Website - Banner - 160 x 600 TBC Right of Page 160 x 600 No R2 000,00

Per banner p/month

Comic Con Africa Website - Banner - 300 x 250 TBC TBA 300 x 250 No R1 500,00

Per banner p/month

Sponsored Facebook Post Campaign TBC

• TBC

No TBA

Per Campaign

Sponsored T weet Campaign TBC

• TBC

No TBA

Per Campaign

Y

• uT

ube Video TBC

• TBC

No TBA

Per Campaign * Client to provide print ready artwork according to specs

* Prices excl. VAT

Qty Available Placement Area Specs Exclusive Cost to client* Notes

Floor Decals/ Vinyl Stickers

12 sets Positioned around the venue 1m x 1m No R15 000,00 Per set of 10

Branded Information Counters

6 Positioned around the venue TBA No R 5 000,00 Per counter

* Includes production of branding, installation and removal costs. Client to provide print ready artwork according to specs * Prices excl. VAT

Qty Available Placement Area Specs Exclusive Cost to client Notes Catalogue Advertising - Half Page ( A5) 12 Dependant on availability TBA No R 3 500,00 Per insert Catalogue Advertising - Full Page (A4) 10 Dependant on availability TBA No R 7 000,00 Per insert Catalogue Advertising - Inside BC

BOOKED

Catalogue Advertising - Inside FC

BOOKED

Catalogue Advertising - Back Cover

BOOKED

Press Room drops TBA Media Room Promo Item drop No R 1 500,00 Per drop

* Client to provide print ready artwork according to specs * Prices excl. VAT

Deadline T uesday 31 July Exhibitor portal download www.comicconafrica.co.za

Late and onsite orders incur a 25% surcharge

Includes the actual floor space allocated on the floor. All stand elements need to be ordered.

WALLING

• Erect dividing / back walls depending on position
• No transparent banners may be used as dividing walls
• Walls facing onto an aisle must be aesthetically pleasing on both sides
• Interior / joining space only stands may not exceed 2.5m in height
• Stands over 2500mm must be signed off by a structural engineer during build-up (once the build has

been completed)

• A copy of the certificate to be handed to the Organisers and Alliance Safety

ELECTRICS

In order to obtain power to the stand, exhibitors must order either

• 30AMp Single Phase
• 30Amp Three Phase Distribution Board (depending on their power requirements)

FLOORING

The Floor Space Only package does not include any carpeting – complete the Additional Services sheet

BRANDING

Y

• ur stand number and company name must be displayed on all open sides of your

stand

Includes

• White PST wall panels (2500mm H)
• Charcoal carpeting (default)
• alternative colours available

(blue/red/green/beige)

• Electrics
• 1x 15Amp Plug Point
• 1x Fluorescent Light Fitting
• Exhibitor Identification
• Exhibitor company name in white vinyl

lettering on the black fascia board

• Extended flag with stand number

Excludes

• Audio-visual hire
• Furniture hire
• Graphics etc.

Fixing Methods

Includes

• Backwall – white chipboard wall panels (2500mm H)
• Sidewall – 3mm white PST wall panels (2500mm H)
• Actual Panel Size 1000mm W x 2500mm H
• Graphic Artwork Size 980mm W x 2420mm H
• Charcoal carpeting (default)
• alternative colours available (blue/red/green/beige)
• Electrics - 1x 15Amp Plug Point
• Furniture - 1x T

restle Table (no linen) and 2x Plastic Chairs

• Exhibitor Identification
• Exhibitor company name in black vinyl lettering on

back wall Excludes

• Lighting, Audio-visual hire, Graphics etc.

Fixing methods

CATERING

Build-up and breakdown Fast Food vendors on-site selling beverages and convenience food Show time Food trucks Pre-loaded wristbands can be arranged with the vendors – easier paying and queuing.

24 HOUR SECURITY

Please take responsibility for own belongings, alternatively order a dedicated stand guard

INSURANCE

Arrange cover for the full duration of the show (incl transport to and from venue)

MEDICAL ASSISTANCE

Paramedics will be on duty

• during build-up and breakdown from 08:00 – 20:00
• during show days 1 hour after show closure

ATM

Available at the venue

PORTERS

Porters with trolleys will be on duty to assist exhibitors from the parking area to the different levels During breakdown, exhibitors must first pack their goods on the stand before bringing their vehicle to the loading bay Exhibitors can order dedicated porters through the manual service forms

• No children u/ 18 allowed on the show floor during build-up and breakdown
• PPE clothing
• Protect aisle carpets with plastic
• Cutting and grinding must be done outside the venue
• Harnesses must be worn if working at height
• Working late –request permission from the organisers and ensure that you

and/or your stand builder has a first aid kit onsite

• Working after 20:00 –2 shifts
• Keep all aisles and fire equipment clear of any obstructions or tripping hazards
• Raised floors finished neatly, no sharp edges and rubber caps on corners

TUESDAY 11 SEPTEMBER 2018 08:00 – 20:00 Day 1 – Floor Space Only Exhibitor build-up WEDNESDAY 12 SEPTEMBER 2018 08:00 – 20:00 Day 1 – Shell Scheme Package Exhibitors build-up 08:00 – 20:00 Day 2 – Floor Space Only Exhibitor build-up THURSDAY 13 SEPTEMBER 2018 08:00 – 18:00 Day 2 – Shell Scheme Package Exhibitors build-up (incl. Standard Shell Scheme, Cosplay Central, Artist Alley and The Block) 08:00 – 18:00 Day 3 – Floor Space Only Exhibitor build-up The services desk will be operational from 08:00 – 18:00 daily

FRIDAY 14 – SUNDAY 16 SEPTEMBER 2018 09:00 – 20:00 (Friday) 09:00 – 18:00 (Saturday and Sunday) Access from 07:00 daily; re-stocking till 08:30

• 1. EXHIBITOR BADGES

 Exhibitor badges are allocated according to the stand size: < 9m2 4 Badges 10 - 17m2 6 Badges 18 - 35m2 8 Badges 36m2 > 12 Badges  Artist Alley and The Block Exhibitors will receive 2 badges each.  Collect Welcome Pack from Organisers Office  NB! No badges will be issued unless the signed Exhibitor Indemnity and full payment has been received.

• 2. BUILD-UP & BREAKDOWN STICKERS
• 3. P

ARKING –VEHICLE DECAL

SUNDAY 16 SEPTEMBER 2018 18:30 – 22:00 Mini Breakdown – hand held items Removal of all hired items by suppliers MONDAY 17 SEPTEMBER 2018 08:00 – 13:00 Shell Scheme Package Exhibitors 08:00 – 18:00 Floor Space Only Exhibitors

• STAND DRAWINGS
• Deadline 10 August i.e. 21 days prior to build-up
• T
• p & Side Elevations
• TEMPORARY STRUCTURE APPROVAL FEE
• Custom built stands over 2500mm H must be submitted to EMS for

approval.

• Stand drawings to be submitted to appointed safety officer
• Johannesburg Fire Department levies an approval fee of R550.00 ex

VAT

• Rule of thumb:
• Any stage / floor / platform 500mm in height
• Stands built from wood / timber / steel
• Double storey – Engineer’s certificate
• Higher than 2500mm required EMS sign-off and a Structural

Engineer’s certificate

• No drawing, no approval, no build-up
• Exhibitors must request written approval for the use of Gas and all

Open Flames (including candles)

• ALL vehicles must sign in at the main gate.
• ALL vehicles must display the vehicle parking decal which will allow them on site

(must be returned to security upon exiting). Kyalami Bridge height restriction is 4.1m. Delivery trucks will be directed to the off loading area. T rucks can not park in this area as we expect a large number of trucks delivering at the same time at the venue. Once trucks have off loaded, equipment and gear must be carried or use of porters and trollies will be made available to exhibitors.

• Parking zones are demarcated according to venue location to ensure easy accessibility.
• Parking zones are allocated a specific colour based on capacities, thus exhibitors

must park according to the parking zones they have been allocated to:

• ZONE 1 Dedicated parking allocated for Exhibitor Overflow, VIP Hospitality,

Staff and LAN overflow

• ZONE 2 Dedicated parking allocated for Ground Floor Exhibitors and LAN/BYOC

gamers

• ZONE 3 Dedicated parking allocated for First Floor, Second Floor Exhibitor and

Special Needs Guests

• Parking available first come first served; Overflow Parking available
• No access into the parking area or Main Gate unless a valid vehicle decal is

displayed.

Ground Floor Exhibitors will turn left at the fork and proceed to the entrance of the South Pits. T rucks will off load and move to park in the bone yard or move off site. First and Second Floor Exhibitors will drive straight ahead and proceed to the entrance of the Paddock through the bridge. T rucks will off load and move to park in the bone yard or move off site.

OVER FLOW VIP & GUESTS

Heavy Vehicles loading off for the Ground Floor Exhibitors must travel to the end of the pits, off load and turn around and move to the bone yard or off site. Heavy Vehicles loading off for the First Floor and Second Floor Exhibitors must travel to demarcated loading bay, off load and turn around and move to the bone yard or off site.