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Wareham ES Building Committee Meeting Minutes
PROJECT:
Wareham Elementary School(s)
MEETING DATE: Sept. 05, 2017 LOCATION:
Multi-Service Center, Room 228
ATTENDEES: (Absent in Italics)
- Bldg. Committee:
□ Jamie Andrews (JA) □ Judy Caporiccio (JC) □ Jackie DeGrace (JD) □ Michael Fitzgerald (MF) □ Jane Gleason (JG) □ David Heard (DH) □ Michael Houdlette (MH) □ Michael MacMillan □ Nadia Melim (NM) □ Dave Menard □ Michelle Montrond □ David Riquinha □ Rebekah Pratt (RP) □ Joan Seamans (JS) □ Kimberly Shaver-Hood (KSH) □ Derek Sullivan (DS) □ Geoff Swett (GS) □ Rhonda Veugen (RV) □ Judith Whiteside □ Jamie Wiksten □ Steve Wirtes (SW) PMA: □ Mark Adrean □ Chris Carroll □ Chad Crittenden □ Tony Oliva Others: □ SEE ATTACHED SIGN-IN SHEET
Meeting called to order by Chair MacMillan at 5:31PM. Quorum not present. Approval of minutes of the 26Jun17 and 24Jul17 meetings was tabled due to lack of a quorum. General Item Responsible Due Notes
9/05:01 SBC
30Oct17
SBC Meeting Minutes: A point of order was made; draft minutes from the July 24, 2017, made available to the SBC for review prior to acceptance, were prepared by PMA. JW indicated that SBC minutes need to be signed by the Committee Chair.
7/24:02 SBC
30Oct17
Designer Selection: 9/05 Update: CC/PMA informed the SBC on the progress of procuring design services for the Feasibility Study. Approximately twenty firms requested copies
- f the Request for Proposal packages, and many attended the non-mandatory
walk-through. Ultimately, four firms submitted proposal submissions to the Town for consideration. At this juncture, PMA has reviewed the packages for statutory requirements, and found them all to be compliant. Hard and electronic copies have been furnished to the Committee for their review. Further, PMA has prepared draft documents to list the candidate groups subconsultants, and to perform reference checks. The reference checks draft was distributed at the meeting. Generally, the references ranked the firms high in areas of communication, budget control, document preparation, cost control, and construction administration. Not all references had responded by the time of the meeting. Additionally, SBC members had questions about the notation field in the draft, and PMA promised to address them in the final draft. CC/PMA gave a presentation to the SBC listing comparative attributes of the candidates, showing how the various groups stacked up on statistics such as proximity to the project, number of ongoing jobs, number of MA registered architects on staff. The purpose of the presentation was not to promote any single candidate, but to show different attributes of the prospective Designers. Ultimately, on September 26th, the Designer Selection Panel will select candidates for the DSP to interview at their meeting on October 17. The DSP will then send their rankings back to the Town and the Town may commence contract negotiations with the top ranked firm.