Design Advisory Committee Meeting #1 October 23, 2017 1 Meeting - PowerPoint PPT Presentation

Design Advisory Committee Meeting #1 October 23, 2017 1

Meeting Agenda 1. Agenda / Attendance Sheet – 5 minutes 2. Introductions - 5 minutes 3. Meeting Norms – 5 minutes 4. Process Overview/Project Schedule – 5 minutes 5. Building Assessment overview – 15 minutes 6. Strengths/Weaknesses/Opportunities/Threats(SWOT) – 30 minutes 7. Review Draft Survey – 15 minutes 8. Question and Answers – 5 minutes Cheraw SD Master Plan

Established in 1975 in Colorado Springs Highly experienced staff of 43 Multi-Skilled Educational Facilities Specialists 50% of our work is Master Pla lanning Sit ite Sele lection Programming educational Educational Specif ifications Archit itectural Desig ign In Interior Space Pla lanning Furniture Desig ign and Sele lection Facility Management Pla lanning Proje ject Management Bond Ele lection Assis istance Construction Administration Cheraw SD Master Plan

Cheraw SD Master Plan

East Otero School Dis istrict, Master Pla lan Archule leta School Dis istrict, , Master Pla lan Pueblo lo County School Dis istrict 70, , Facilities Needs Assessment Calhan School Dis istrict, Master Pla lan Academy School Dis istrict 20, , Facility Conditions In Index Audit it Colorado Sprin ings Dis istrict 11, , Facility Verif ifications Audit it Colorado School for the Deaf and the Blind, , Campus Master Pla lan Peyton School Dis istrict, Master Pla lan Ig Ignacio School Dis istrict, , Dis istrict-Wide Master Pla lan West End School Dis istrict, Paradox Valley School Master Pla lan Holly Publi lic Schools, Dis istrict Wid ide Master Pla lan Trin inid idad School Dis istrict, Dis istrict Wid ide Master Pla lan Swin ink School Dis istrict, Campus Master Pla lan Aurora Publi lic Schools, P-20 Campus Master Pla lan Brig ighton School Dis istrict 27J, , Dis istrict-Wide Master Pla lan Douglas County School Dis istrict, , Facility Assessment Roaring Fork School Dis istrict, , Dis istrict-Wide Master Pla lan Boulder Valley School Dis istrict, , Campus Master Pla lan and Renovation And a dozen more... Cheraw SD Master Plan

East Otero School District Kim S School District Ouray School District Moffat School District Paradox Valley Charter School Calhan School District Trinidad School District Las Animas School District Swink School District Ig Ignacio School District Colorado School for the Deaf and the Blind, Gottlieb Building Cheraw SD Master Plan

Meeting Norms • Attendance is expected at all scheduled meetings. • The meetings will start on time with duration of 1-1/2 hours (typical). Group members should be on time and expect to remain for the entire meeting if possible. • The purpose of each meeting will be defined; members are requested to come prepared to discuss the topic. • The students' interests come first. • Committee members will operate and work towards consensus on all issues. All agree to support the solutions and decisions of the group. • Committee members are requested to focus on solutions that address the needs of the School District as a whole. • Committee meetings will stay on task. • Discussion, evaluation, and decisions will be research and data based guided by district’s mission statement. • Minutes of each meeting will be distributed by email within one week of meeting date. • All members are to speak up in an open forum- all points of view will be heard and valued. • All participants will be treated with mutual respect. • Members of the committees will operate on a first name basis. • Snacks and Refreshments will be served at all meetings to give "energy boost." Cheraw SD Master Plan

Your Master Plan will provide a road map for long-term planning: ✓ Assess the condition of your buildings ✓ Show how the buildings are utilized ✓ Identify key areas for improvement ✓ Review district-wide options ✓ Collect broad stakeholder input ✓ Provide the basis for data-driven decisions ✓ Support the your communication process ✓ Provide options for the future ✓ Create a strategic facility plan to guide future decisions Cheraw SD Master Plan

Cheraw SD Master Plan Timeline • DAC MEETINGS: Phase 1 – MASTER PLAN • October 23 rd #1 • November 8 th #2 Step 1 – Assessment and Investigation • November 15 th #3 October 2017 • December 6 th #4 • December 19 th #5 Step 2 – Master Plan Meeting(s) - Options November-December 2017 • Community Meeting Step 3 – Draft Recommendations • Board of Education Late December 2017 Phase 2 MP/ BEST GRANT APPLICATION Report January-February 2018 Grant App January-February 2018 Phase 3 – PRE-BOND SUPPORT Cheraw SD Master Plan 19

Cheraw School District: 31% $1.2M Available Bonding Capacity $0 in current debt

BEST GRANT OVERVIEW Cheraw SD Master Plan

RTA SCHOOL ASSESSMENT FINDINGS 1. Generally school buildings are structurally sound (some cracks identified) 2. Plumbing systems are in poor condition 3. Thermal comfort issues with 2 pipe system 4. Electrical systems are at end of life and inadequate 5. Finishes at the end of their life expectancy 6. Hardware replacement is needed 7. Many buildings have ADA non-compliance (hardware, sinks, fountains, faucets, signage, some accessibility…) 8. The track and football field are in poor condition locker rooms – Plumbing is in poor shape 9. 10. Roofs are in fair shape 11. Some landscape, sidewalk and drainage improvements needed 12. No automated mass notification system 13. Generally no fire sprinkler systems 14. Fire rated corridors are not compliant 15. Multiple entrances can pose difficulty in building security Cheraw SD Master Plan

Site Overview Field/Track in poor shape Poor drainage around buildings Playground fall protection is poor Exterior lighting? Gravel parking Cheraw SD Master Plan

ELEMENTARY SCHOOL RTA Overview: Non-compliant for door hardware, • signage, and toilets Old carpet and flooring throughout • Old ceiling tiles in need of • replacement Drainage issues between the • playground and the building Sinks and casework are not ADA • compliant or age appropriate Playgrounds not ADA compliant • Replacement of sump pumps • Replace piping in water entry room • due to corrosion Provide emergency generator for all • buildings 14 Cheraw SD Master Plan

MIDDLE SCHOOL BUILDING RTA Identified Issues • Non-ADA compliant for door hardware, signage, casework, and toilets • Carpeting and VCT is at the end of its life expectancy • Replacement of ACT ceiling, visible signs of roof leaks • Damage to south exterior wall may be structural • HVAC system is 20 years old and should be replaced • Di-electric unions need to be replaced throughout building • New lighting and controls is recommended throughout buildings 15 Cheraw SD Master Plan

HIGH SCHOOL RTA Overview: • Interior finishes at the end of life; VCT flooring, carpets • Non-ADA compliant door hardware, casework, signage and toilet rooms • A MDF room for the building is needed • No stainless steel kitchen casework and countertops • One-hour fire rating of the corridors has been compromised • HVAC is a two pipe systems which is causing thermal comfort issues • Underdrain system is not fully operational • Switchgear is at the end of it’s life expectancy 16 Cheraw SD Master Plan

Facility Report Building on Existing Information 10 Cheraw SD Master Plan

District Mission Statement The Cheraw School District shall strive to provide a safe environment for all students and staff and meaningful opportunities and innovative educational programs for all students so that they reach their learning potential, including that they meet or exceed state and district content standards, through partnerships between home, school and the community. Cheraw SD Master Plan

Project Goals and Vision ▪ SWOT Analysis ▪ What are Cheraw School District’s Strengths?: _ _ _ ▪ What are Cheraw School District’s Weaknesses?: _ _ _ ▪ What Opportunities / Goals can be capitalized in the Cheraw School District?: _ _ _ ▪ What are the Threats / Fears to the Cheraw School District?: _ _ _ Cheraw SD Master Plan

▪ What are Cheraw School District’s Strengths?: • Kids – highly respectful, good natured • Parents – very involved (middle school + elementary) • Caring community – small, look out for each other, what’s best for the kids, involved in what’s going on • Small class sizes – one on one, low teacher student ratio (20 kids to a class) 22 largest, (7 th – 19) capped 25 • Teachers – all levels, time put in 20 Cheraw SD Master Plan

▪ What are Cheraw School District’s Weaknesses?: • No Industrial arts, drafting, catering towards career tech – lose students to pursue at other districts • 35% in-district students – loyalty, commitment level • Heating and cooling in classrooms are hard to regulate – controls, issue for several years • Electrical is inadequate • Plumbing – smells, don’t recommend showering here, visitor lockers bad, lack of use • Elementary classroom sizes are small • Technology • School doesn’t seem welcoming 21 Cheraw SD Master Plan