vTools Overview IEEE Region 8 Student & Young Professional - - PowerPoint PPT Presentation
vTools Overview IEEE Region 8 Student & Young Professional Congress Regensburg, Germany August 2016 Essa Basaeed United Arab Emirates Section 12-CRS-0106 REVISED 8 FEB 2013 MGA vTools Committee member 2 V olunteer Tools 12-CRS-0106
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IEEE Region 8 Student & Young Professional Congress Regensburg, Germany August 2016 Essa Basaeed – United Arab Emirates Section MGA vTools Committee member
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in managing their activities
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IEEE Board of Directors Member and Geographic Activities Board IT Coordination and Oversight Committee vTools Committee
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vTools Committee Project Manager (staff) Developers (staff) IEEE Quality Assurance IT Security Volunteer Developed (beta ver.) Volunteers conceived & vetted
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Contact, Drive)
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11 Then click on name of tool from the Quick Links menu Or click on name of tool to navigate to website.
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Two main functionalities:
website
L31 report)
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Select “Search Events” to show list
events for your
Click on the “Search Events” icon.
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Click on “Upcoming Events for my Section” to find events for your organizational unit as shown. You can narrow the results of the events listed by selecting from the different filters shown on the page. Sort results by clicking on column headings.
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To open a section on the form, click
Only one section can be expanded at a time. To go to the next section, click on another section or Next. Click on a section to expand and enter information for the event. Form options are displayed at the bottom of each section.
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Here is the completed event, as it will be viewed by members.
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Click report
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23 DETAILS – provides basic information regarding the event such as: title, description, starting and end dates/times, category and attendance numbers. Click on “Save” to create and submit the report(L31) .
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Note - you may edit the report up to 7 days after submission. If you need help, send email to l31-help@ieee.org for assistance.
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– Lives in Section – Valid Member Grade
– if submitted by authorized volunteers – Otherwise, it is sent for review by IEEE staff
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Confirm Changes Enter member number and term start date:
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from the IEEE database
– Express: sent automatically in two hours – Normal: handled by IEEE staff (used for special requests, attachments, reminders, etc.)
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Filters and settings eNotice message: Express Eligibility message
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Select checkbox if you do not want your eNotice included in public feeds.
Once an eNotice is sent, the content may be included in public feeds automatically.
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Click ‘Confirm’ to send eNotice express.
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Express eNotices will be delivered within two (2) hours. When an express eNotice status is “Submitted”, the Express tool tip will indicate the status for the express steps for example: For Express eNotices, a tool tip will include mailing statistics (queued, recipients loaded, delivery date/time stamp) in Type when “Express” is listed.
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Affinity groups
candidate
secure access to ballot
elections.
URL: http://voting.vtools.ieee.org
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Admin page
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Candidate Bio:
Auto-load voter list
Preview of ballot:
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Email voters from ballot in vTools Election manager must compose email (it is not automatic):
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Vote distribution: Important: You must report Election results using Online Officer Reporting. Results are not automatically reported.
More information on required reporting can be found on IEEE.org.
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activities
– Members by grade – Society Memberships – Affinity Group Memberships – Students in Section – Current Officers – Members is Arrears / Pre Arrears
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Click on tab to run reports
List of Contents within tab.
Click on tab name to run reports.
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Click on counts for detailed reports.
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Officers tab will produce several reports based on current officer positions and all volunteer positions ever held. Additional Member Lists includes various reports plus links to other dashboards for: list of Active Members, Member Activity Update Dashboard and All Geographic Member Statistics Dashboard (monthly membership stats) Inactive/Arrears tab will produce a report to give you all inactive or arrears contact information for your members Export – Print option
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vtools@ieee.org
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