Update on Reopening for NMCUSD and Related Guidance July 23, 2020 - - PowerPoint PPT Presentation

Update on Reopening for NMCUSD and Related Guidance

July 23, 2020

Monterey County Office of Education California Department of Education Hosted Webinar for Superintendents on July 20th

Where is the school reopening guidance coming from?

CA Department of Public Health Governor Newsom

Students

• Students will be provided 2 face coverings
• Students face coverings will be washed daily
• Exemption if medically unable to wear a face covering
• CDHD Guidelines states schools must exclude students that refuse face covering

Staff

• Staff will be provided 2 face coverings
• Staff have been trained on washing face coverings after each use
• Face Shields can be used in limited situations along with social distancing

Face Coverings

Face Coverings: Children in Childcare

Face Coverings: Schools TK - 12th

August 12-24th: Common Lessons

• Distance Learning Class

Routines, Platform and Common Lesson Plan Elements

• Consistent communication and

progress monitoring

• Social Emotional Lessons

What will Distance Learning Look Like?

• Digital Citizenship Lessons/

Technology Integration

• Student Weekly Goal Setting

and Reflection

• Student Engagement

Strategies

Support for Parents

Social Emotional Wellness & Support

Support for Staff

• 1. TAKE TIME TO CULTIVATE RELATIONSHIPS

Practice Prepare Implement

1.1

Foster new relationship s that elevate student & family voice

• Create calendar of events and designate

hosts (trainings/workshops/sessions/support groups) to focus on connectivity and relationship building

• Create/share short SEL themed videos for

families in multiple languages

• Create handouts in multiple languages for

families

• Host the

events (Aug-Sept)

• Share

videos on multiple platforms

• 2. OPPORTUNITIES WHERE ADULTS CAN HEAL & CONNECT

Practice Prepare Implement

2.1

Allowing space for connection and healing

• Create calendar of events

for all staff (PD, community circles, social hour, etc.)

• “Wellness warrior” - weekly

email (quote, inspo, resources)

• Short videos for training

(self-care & SEL)

• Host events

(Aug-Sep)

• Share

weekly “Wellness Warrior” & Videos

Support for Learners

Social Emotional Wellness & Support

Ongoing Monitoring for Updates

• 3. CREATE SAFE, SUPPORTIVE & EQUITABLE LEARNING

ENVIRONMENTS

Practice Prepare Implement

3.1

Build adult- student & peer relationships

• All learners connected with new

teacher and previous teacher if possible

• Routines and procedures for

distance learning established together

• SEL lessons with curriculum (e.g.

Second Step) and supplemental resources relationship-building

• Call and

connect with all learners

• Embed SEL

within lessons

• Focus on

connectivity

• 4. USE OF DATA AS AN OPPORTUNITY

Practice Prepare Implement

4.1

Elevate voices in reflecting and acting on data

• Create staff survey for

check-in prior to school year

• SEL Screener in Mid-

Sept for learners

• Create space for

parents to send questions/concerns feedback

• Send surveys and

review data to make decisions

• Implement space for

concerns

• Continue to monitor

school & district data

• Provides a catalog of goal-aligned learning opportunities –
• nline/virtual, in-district, out-of-district, conferences, and more
• Uses evaluation results to identify relevant professional learning
• Tracks progress toward state and district requirements
• Automatically finds substitutes in Frontline Absence & Time for

approved out-of-classroom PD absences

Frontline Online Platform & Digital Catalog for Professional Development

Professional Learning Management

Implementation Timeline

• Jan 2020 to Present - Ongoing Configuration & Set Up Trainings with Core Team
• April - Initial Training with Ed Services Team
• May - Pilot Pre-Registered Activities w/ Paraprofessionals & Behavior Techs
• June - District Catalog Training with Ed Service Team members
• July - All Site Admin & Ed Services Team Training
• July - Prof Dev Mini Action Team Members training and feedback
• August - Certificated Teacher & Classified Employee Trainings

Frontline Online Platform & Digital Catalog for Professional Development

Parent Phone Calls and Individualized Survey Results As of July 22

1st Student Preferred Method # of Families 2 Days a week 1 3 Days a week 1 Blended Learning Hybrid Model 1180 Both Programs 6 Distance Learning 63 Either one 3 Enrollment at NMC Independent Study 407 Everyday 3 Neither Plan 1 Parents decision when safe to school 5 Physically in school daily 8 Undecided 12 Total 1690

Parent Phone Calls and Individualized Survey Results to Date

Plans for Student # of Families Parent Home School 3 Private School 3 Refused to disclose 1 Transfer to another school 27 Don't Know 14 Total 48 1st Student "NO" to School # of Families Parent Home School 83 Private School 3 Refused to disclose 10 Transfer to another school 25 Don't Know 87 Total 208

Parent Phone Calls and Individualized Survey Results to Date

Category Response WiFi/Internet Connection in home Percent No, we do not have Internet Access 357 13.2% Yes, however, internet connection is inadequate 212 7.8% Yes, however, the promotion discount will expire soon 25 0.9% Yes, I have sufficient internet connection 1208 44.7% Total Families 2703 66.7%

• We need parent trainings on

platforms, how to use chromebooks.

• How can we access teachers?
• Can they have office hours?
• It would be nice to have one

platform teachers use district wide.

• What will be the required time for

students during Distance Learning?

• Kids need other kids to

socialize.

• What is the target date of

reopening?

• Will students continue

playing outside?

• How will meals be

served?

Parent “Zoom” Sessions-Comments/Questions

Elementary

• Class is a Stable Cohort
• Supports based on Diagnosed Needs
• Tools to demonstrate and apply

learning with frequent progress monitoring and feedback

• Peer Interaction and Reflection
• Two-way connections with Families

Secondary

• Stable Cohorts within Families
• Minimize the number of courses

& time in “presentation” mode

• Student goal setting, pacing and

progress monitoring

• Supports based on targeted

needs that are supplemental

• Multiple opportunities for

connecting with teachers & peers

Instructional Schedules- Continuum

Facilities Mapping

Preparation of Sites for Return to School

• Reducing / Relocating student desks in classrooms
• Preparing and modifying alternative use spaces

○ Outdoor Learning, Eating Spaces - projects underway ○ Temporary alternate office locations - space modifications ○ Additional spaces for staff breaks/lunch ○ Additional restroom facilities - Temporary facilities on order ○ Additional work spaces and resource material locations

Facilities Mapping

Facilities Health & Safety

• Disinfecting equipment option - UVC Disinfection Lamp

○ Touchless Disinfection with UV Light ○ Hospital-Grade Efficacy ○ Disinfects classroom to 99.9999% in 5 minutes ○ Built In - disinfection reporting & assurance ○ User safety features - delayed start, auto & motion shutoff ○ Does not require chemical disinfectant solution

Echo Valley Elementary School

Prunedale Elementary School

Signage Samples

NMC Middle School

Key Terms Essential Worker - workers supporting public and private childcare, pre-K, K-12 schools for the purposes of distance learning, provision of school meals, or care and supervision of minors to support essential workforce across all sectors Remote Work - work that is done away from the office or classroom in a remote location (ie., at home) Distance Learning - instruction in which the student and the instructor are in different locations; may include the use of a computer or other technology, as well as instruction and check-in time with the teacher; may also include use of print materials subject to written or oral feedback.

Human Resources

Employee Health and Safety On Campus District Measures

– All employees provided training on to continuing/returning to work spaces – To date, 243 employees have completed this training – PPE Provided to Staff – Work spaces and office place guidance reviewed

• Movement of Staff to Alternate
• Adjustment of Existing Furniture
• Staggered schedules

– Handwashing/Hand Sanitizing upon arrival – Cleaning & disinfecting supplies and protocols for employees

Human Resources

Employee Health and Safety On Campus District Measures (cont’d)

• Daily Wellness Check process completed no later than the first 15 minutes of

starting work for the day.

• For employees working in essential childcare, daily temperature monitoring.

This will be expanded to all employees soon. Kiosks will be deployed at work sites for employee check-in.

• Employee Letter of Individual Needs was e-mailed/mailed out to all staff

members – 73 employees have returned the letter this far.

Human Resources

• District Team:

– Investigates any possible cases – Facilitates the Contact Tracing – Contacts the MC Health Department – Informs staff and parents based on the investigation with the MC Health Dept.

Safety Response

If an employee has symptoms:

❖ Supervisor notifies HR ❖ HR notifies the employee of the need to self-quarantine and interviews employee to determine close contacts and locations on the site visited to determine additional cleaning required ❖ HR recommends testing for COVID-19 ❖ HR continues to monitor the employee by means of frequent (daily) contact ❖ Employee discontinues self-quarantined after 14 days from last exposure and has been symptom free for 72 hours (no covid testing required), employee returns to work. ❖ No notification of others required ➢ See MCHD Case Investigation Workflow guidance and CDPH Framework

Contact Tracing Workflow

If an employee has had close contact with a confirmed COVID-19 case:

❖ Supervisor notifies HR ❖ HR notifies the employee of the need to self-quarantine for 14 days from last exposure and interviews employee to determine close contacts and locations on the site visited to determine additional cleaning required if the employee tests positive ❖ HR recommends testing for COVID-19 ❖ HR continues to monitor the employee by means of frequent (daily) contact ❖ Employee discontinues self-quarantined after 14 days from last exposure and has been symptom free for 72 hours (covid testing recommended but not required), employee returns to work. ❖ No notification of others required ➢ See MCHD Case Investigation Workflow guidance and CDPH Framework

Contact Tracing Workflow

If an employee tests positive:

❖ Supervisor notifies MCHD and HR ❖ HR notifies the employee of the need to continue to self-isolate for 10 days from symptom onset or test date and interviews employee to determine close contacts and locations on the site visited to determine additional cleaning required ❖ District notifies all potentially exposed and recommends testing ❖ HR continues to monitor the employee by means of frequent (daily) contact ❖ Employee discontinues self-isolation 10 days after symptoms onset and fever free for 24 hours and improvement of all other symptoms, employee returns to work. ➢ See MCHD Case Investigation Workflow guidance and CDPH Framework

Case Investigation Workflow

If an employee tests negative:

❖ HR notifies the employee of the need to continue to self-monitor ❖ Employee may return to work 3 days after symptoms resolve ➢ See MCHD Case Investigation Workflow guidance and CDPH Framework

Case Investigation Workflow

• Color Coded Identification Badges for all staff, students,

approve visitors

• Use of Blackboard for staff contacts/emails, teacher

websites, and classroom “remind/notifications” system to communicate with parents

• Focus on creating videos to push out communications,

provide “flip the class” for parent education with voice-

• ver translations

Update on Communication

• Finalize facilities preparations
• Review results from household calls-create priority student lists
• Finalize staff assignments and placements
• Finalize instructional schedules
• Set Parent Zoom meetings and Support Helpline for communication
• f the reopening plan.
• Provide updated Reopening Plan at Aug. 6 Board Meeting

Next Steps