DRAFT Rowings Reopening Process Presented Monday, May 11, 2020 - - PowerPoint PPT Presentation

DRAFT Rowing’s Reopening Process

Presented Monday, May 11, 2020

Today’s Agenda

1. Club Reopening Guidelines 2. Club Reopening Considerations 3. Club Reopening Steps

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Reopening Timeline and Dates

Provincial Steps to Reopening

• Rowing BC to share DRAFT guidelines for reopening
• Clubs to continue drafting individual plans
• Province to publish Sport Sector Reopening Guidelines
• Rowing BC to adapt DRAFT guidelines
• Rowing BC Board will approve guidelines
• Clubs to adapt individual plans
• Club Boards should approve individual plans

National Steps to Reopening

• National guidelines and risk assessment tool to be published
• RCA to host a May 19, 2020 Webinar on reopening

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DRAFT Club Reopening Guidelines

Reopening Guidelines

• Social and physical distancing must remain in effect

(2 meters on shore and up to 4 meters working out)

• The boathouse should not be a place to socialize

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Reopening Guidelines

• Athletes should have the mindset of ROW&GO!
• Routine, daily health screening for all staff, volunteers

and participants should occur

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Reopening Guidelines

• Anyone who is sick or returning from out of province

must self isolate and stay away from the club for 14 days

• High risk individuals should not participate in the

reopening phase

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Reopening Guidelines

• COVID-19 signage should be considered to help

change established behaviours and to maintain social and physical distancing

• Physical barriers should be considered to help

change established behaviours and to maintain social and physical distancing

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Reopening Guidelines

• Rowing will only occur in 1Xs and “household-based”

crew boats

• All equipment must be washed with soap and water

after each use

• Refer to the Centre for Disease Control website for

the best cleaning solution products, including bleach solutions and disinfectant wipes

• On water safety protocols and procedures should be

adjusted to minimize the risk of community spread of Covid-19

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Reopening Guidelines

• Any non-rowing activities should occur using social

isolation tactics, away from the club, including team meetings, session debriefs and erg/land training sessions online

• Participant access to facilities should be closed, or

heavily restricted, including washrooms, changerooms, meeting rooms and boat bays

• Outdoor furniture, such as picnic tables, should be

removed or taped-off to support social distancing

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Reopening Guidelines

• The following should not be part of the reopening

phase:

• Learn to Rows
• Come and Try Events
• Inter-club events and activities
• Regattas
• Open training camps
• Guest participants

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Reopening Guidelines

• Facilities that house multiple rowing clubs or user

groups should implement individual strategies with an

• verarching collaborative reopening plan
• No gatherings of more than 50 people (on a site)
• Rowing safety ratios of 12:1 remains the maximum
• n-water safety guideline

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DRAFT Club Reopening Considerations

Club Reopening Considerations

Anticipating Participation Numbers

• How to establish reopening capacity?

– Consider the specific rowing equipment that is available (club and private) – Consider the physical space that can be utilized – Consider bottleneck spaces, like staging areas or the dock

• How can training be staggered to reduce risk?

– Consider the club’s capacity for hours of operation throughout the week – Consider the staffing requirements – Consider how at-home training remains relevant in the reopening phase THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

Club Reopening Considerations

Anticipating Participation Numbers

• How can the physical spaces support social and physical

distancing measures?

– Consider adjusting movement patterns of staff, volunteers and participant – Consider the use of physical barriers to cause specific movement patterns – Consider the use of COVID-19 related signage

• How can training activities support social distancing measures?

– Singles and “household” crew boats (2-/2x) for the reopening phase – Consider maintaining at-home training as a primary training modality – Consider how training sessions are scheduled THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

Club Reopening Considerations

Restricting and Closing Access to Spaces

• How can restrictions create safe zones?

– Consider closing/restricting common areas in your facility, I.e.:

• Bathrooms and changerooms
• Kitchens, offices and meeting rooms
• Workout rooms (ergs and weights) and
• Boat bays
• How can protocols create sanitized equipment?

– Consider assigning safety boats and equipment to specific people – Consider redeveloping staff and volunteer roles, I.e.:

• Safety boat operator (not coach)
• Equipment coordinators (responsible for setting out boats and oar)
• COVID-19 Site Manager
• On-site health screener

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Club Reopening Considerations

Supporting Hygiene Practices

• How can staff, volunteers and participants wash their hands while

washrooms are closed or have restricted access?

– Consider hand washing stations and/or hand sanitizer stations – Consider limiting common spaces to staff and volunteers only – Consider requiring participants to bring their own hand sanitizer

• How will the club manage regular waste production?

– Consider a zero-waste policy at the club (carry-in, carry-out) – Consider removing garbage and recycling collection containers from the site – Consider which staff will be responsible and what the procedure will be

• How will high-contact areas get washed?

– Consider ways to reduce high-contact areas – Consider which staff will be responsible and what procedure they will use – Consider what cleaning products will be used – Consider how cleaning supplies (i.e. rags) will be washed daily THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

DRAFT Club Reopening Steps

Club Reopening Steps

Reopening Phase Assumptions

• Private singles, club singles and “household” crew boats are the
• nly boats that are being used in the reopening phase
• Staff, volunteers and participants must be healthy and have been

living in BC for the previous 14 days

• Maintain accurate records of:

– Who is using what equipment and spaces – When is equipment and common areas being cleaned

• Use soap and water, ensuring a lather is applied to all surfaces

and thoroughly scrubbed

• Follow Provincial Health Guidelines
• Follow WorkSafe BC Guidelines

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Club Reopening Steps

Reopening Phase Staffing

• Redefine staffing levels, schedules and job descriptions
• Ensure that staff and volunteers undergo daily health screening
• Establish personal protective equipment (PPE) requirements
• Create new spaces for staff use only
• Follow WorkSafeBC Guidelines

1. Assess the risk of your workspace 2. Implement measures to reduce the risk 3. Develop policies 4. Develop communication plans and training 5. Monitor your workplace and update your plans as needed 6. Assess risks arising from resuming operations

• Define staff/volunteer roles vs. participant role

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Club Reopening Steps

Cleaning Rowing Equipment

• Multiple cleaning stations should be preestablished that are well

spaced and self sustained

• Increasing the number of hoses and/or assigning staff or

volunteers to manage refilling wash buckets will reduce creating a high-contact point in the cleaning process

• Cleaning includes exterior of hull, decks, shoes, tracks, seats, oar

grips, oar shafts, blades, and stretchers. A spray bottle of isopropyl alcohol could be used to clean shoes, but soap and water has been approved

• Participants should wear clean socks and consider dressing

appropriately to reduce skin contact with shoes, slides and other equipment surfaces

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Club Reopening Steps

Cleaning Safety Equipment

• Cleaning includes all surfaces of coach boats, engines, throttles,

pull-chords, gas tanks, boat trailers, and shared safety equipment

• When possible assign equipment to individual staff members or

volunteers, including coach boats, gas tanks, kill-cords, radios, PFDs, paddles, safety bags and any other safety equipment

• Safety boat cleaning supplies should be separate from other

cleaning supplies, and should have controlled use

• Gas sheds should be a restricted space for specific staff or

volunteers only

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Club Reopening Steps

Cleaning and Managing Spaces

• Reduce the number of spaces being used to reduce the number of

spaces requiring cleaning

• Identify the staff or volunteers responsible for cleaning (and

tracking) spaces and develop a cleaning procedure

• Indoor space cleaning supplies should be separate from other

cleaning supplies, and should have controlled use

• Require participants’ personal belongings to be kept in vehicles or

create a new outdoor space for bag storage that meets social distancing requirements

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Club Reopening Steps

Reopening Phase Communication Strategies

• Consider stakeholder groups to communicate with:

– Member participants – Staff and volunteers – Board of Directors – Rowing BC and Rowing Canada Aviron

• Consider communication timeline requirements:

– General information sharing – Programming information sharing – Urgent/Issues related information sharing

• Consider communication modalities

– Typical Communications (i.e. newsletters, emails, websites and social media) – Web based group text apps (i.e. WhatsApp) – Video Conferencing (i.e. Zoom) THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

Club Reopening Steps

Reopening Phase Information for Participants

• Communicate new COVID-19 protocols with participants

– Consider video conference information sharing sessions – Consider if additional participant waivers are required

• RCA Webreg Programs

– All participants must be registered through the RCA webreg system – Consider creating reopening phase programs vs regular programs – Consider starting annual memberships – Consider setting program or membership fees THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

Club Reopening Steps

Reopening Phase Scheduling

• Schedule participant sessions and limit numbers

– Consider your club’s safety ratio on the water – Consider rowing equipment limitations (i.e. number of 1Xs) – Consider the layering of privately owned singles – Consider if sessions are restricted to programs (i.e. juniors, masters) – Consider new windows of time to run sessions each day – Consider developing an online sign-up to support better overall management

• Scheduling Facilities with Multiple Clubs and User Groups

– Create layering to protocols and procedures – Separate overlaps when possible (i.e. how participants enter the site, dock use) – Offset start and finish time for groups THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

Club Reopening Steps

Reopening Phase Reporting

• Maintain equipment usage and cleaning records
• Establish daily staff questionnaires
• Establish daily participant questionnaires
• Establish daily internal dialogue with club board and leadership

– “Check-ins” THIS DRAFT IS INTENDED TO SUPPORT MEMBER CLUBS INITIATE LOCAL PLANNING

Club Reopening Steps

Reopening Phase On-Water Safety

• Consider ways to reduce the risk in a rescue

– Consider rowing close to shore – Consider what PPE safety boat operators should carry

• Consider if participants should be able to self-rescue typically
• Consider creating new warm-water rescue methods that maintain

social and physical distancing

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Club Reopening Steps

Reopening Phase On-Land Safety

• Consider establishing a land-based flow pattern

– Allow for staff, volunteer and participant arrival and departure – Allow for boat launching and landing – Allow for equipment cleaning

• Redefine roles for accessing equipment

– Consider staff/volunteers only accessing boat bays – Establish a safe zone for participants to collect and deposit oars – Establish roles and responsibilities at equipment washing stations

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Club Reopening Steps

Reopening Phase On-Dock Safety

• Consider that equipment is typically carried to the dock

twice, first the oars and next the boat

• Consider if one or two people are carrying a boat to the

dock

– How do the non-participants safely leave the dock – How do you ensure that the surfaces touched are cleaned prior to new contacts

• Consider marking the dock with established social and

physical distancing, including where to place oars

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DRAFT Time for Questions