GCSD Reopening Task Force Committee July 13, 2020 AGENDA Update - - PowerPoint PPT Presentation
GCSD Reopening Task Force Committee July 13, 2020 AGENDA Update on NYSED Reopening Framework and Interim NYS DoH Guidance Document Share Recommendations and Challenges Subcommittees Share Out Task Force Feedback -
July 13, 2020
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Update on NYSED Reopening Framework and Interim NYS DoH Guidance Document
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Share Recommendations and Challenges
▪ Subcommittees Share Out ▪
Task Force Feedback - ThoughtExchange
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Next Steps/Next Meeting #GreenburghCSDStrong
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July 13, 2020
▪ Matthew Smith ▪ Dr. Tahira DuPree Chase ▪ President Antoinette Darden Cintron ▪ Shamarie Burton ▪ Jessica Muldoon ▪ Frank Gunn ▪ Michael Falcone ▪ Will Washington ▪ Dr. Eric Small ▪ Nurse Shelly Yapchanyk ▪ Vicki Kravitz ▪ James Bell
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▪ Bus passes in two different colors Green A Week Blue B Week. Buses will be marked weekly with route number and color ▪ Only those children allowed to ride will be admitted to the bus ▪ Bus drivers will have their temperature taken before the start of the AM runs and again before the PM trip
▪ More thermometers should be
▪ 10 children on a bus and four (4) on a van will be challenging ▪ (BOCES) will need to know how many children will attend BOCES and will plan accordingly… may need more than one (1) bus (extra cost)
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▪ Buses will unload and load from the front of the HS and back by the Gym. Buses start dropping off at 7:30 AM and complete by 7:50AM. ALL vans will drop off by the Gym. Same buses that drop in front will pick up in front and same for gym area ▪ Bailey school will drop off on the same “staggered” schedule in the back and side of the school. They will load the same as they dropped off ▪ Cost could be as much as ⅓ more if we are allowed to put 22 children on a
a bus we will have to change school times to allow multiple trips to the school per bus ▪ Children to sit in assigned seats, wear a mask, load and unload in a timely fashion ▪ Deadline set for the return of daycare forms ▪ COST
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▪ Jackson school: drop kids off with big buses in the front and as each bus empties and enters the school we will unload the next. If possible, we will use the SIDE door to load and unload all vans both ECP and Jackson. Highview we will start dropping off at 8:30 AM in the front of the school in five (5) minute intervals to allow the students to unload and enter the building two bus at a time. ▪ Parent/guardian must wait at bus stop until student temperature is taken and cleared to enter bus (Prek-6).
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▪ Attendance will be taken once the bus arrives at the school and the children are leaving the bus ▪ All buses will be loaded both AM and PM rear to front (unless we assign seats) ▪ All buses will be sanitized after AM runs and again after PM runs. If a COVID case is detected, the bus or van will be taken out of service till a complete deep cleaning has been performed
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▪ All bus drivers and monitors will either wear a face mask or face shield and gloves ▪ Walkers to the school will have to have their temperature taken before entering the building. ▪ Bus drivers will be trained in the plan and the use of the thermometer. Drivers will be properly trained on the mask usage and gloves and sanitizing. Also we will have attendance records filed daily per bus and temperature log for drivers and monitors daily/ ▪
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▪ Cleaning and Disinfecting Procedures
▪ Each building, office will be cleaned and disinfected every night; twice per day for buses ▪ Day custodian will routinely disinfect touchable surfaces/hardware at each site ▪ Mask and gloves readily available at front desk ▪ Hand sanitizer dispenser at Timepiece and throughout the schools ▪ Routine restroom cleaning throughout the
▪ LFJ bathrooms in classrooms/whenever possible, teacher will reinforce proper hygiene procedures. Supplies provided
▪ Workforce to ensure the cleaning after breakfast and lunch ▪ Identifying an isolation room ▪ Use of facilities to outside organizations should be suspended (policy) ▪ Limit shared objects to prevent the spread of virus
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▪ Only water bottle fill stations will remain active; will be disinfected routinely ▪ Desks tables are set at least six (6) feet apart facing forward. Extra desks will remain in the room (end of July) ▪ Communal spaces will remain closed. District may consider such spaces for additional instructional spaces. Cleaning procedures in such spaces will remain the same
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▪ Students arrive/depart to/from school in 10-minute intervals and report directly to homeroom/class ▪ Students remain in classroom (incl meals); no changing of classes ▪ Visitors to school will be limited to emergency only ▪ Fieldtrips, assemblies, social gatherings will be suspended ▪ Designate restrooms with sign in and sign
▪ Ensure timely arrival and departure of students ▪ Students remaining in one class all day; staff moving from class to class ▪ Delivery of meals to classrooms ▪ Sanitizing restrooms every 30 mins ▪ STRESS ▪ Inclement weather for outdoor spaces
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▪ Signage that clearly delineates the
stairwells that are either up or down ▪ Staff/student training – social distancing, proper use of PPE, stress management, how to identify those in social emotional distress ▪ PE classes outdoors; introduce non-traditional sports ▪ Allow for some in-class specials ▪ Maximize outdoor spaces for classes
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▪ Hand hygiene ▪ Extra hand sanitizer at all buildings; must contain at least 60% alcohol ▪ Students will receive a squirt of hand sanitizer upon entering the school ▪ Soap/water in bathrooms with paper towels ▪ No touch sanitizer dispensers
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▪ Temperature exceeding 100 will not be permitted to enter school ▪ Visitor temperature will be taken upon entrance (visitors are very limited) ▪ Staff temperature will be taken upon entrance ▪ Face Coverings ▪ Students and staff wear own face covering
backup ▪ Masks should be encouraged/mandated for all students old enough to tolerate usage for long period ▪ Students/staff permitted at least one (1)
▪ N95 Masks should be worn by nurses ▪ Those who present a medical excuse only will not be mandated to wear face covering. Note given to school nurse ▪ Nurse’s office need more masks, PPE (ordered) thermometers, Clorox wipes and Lysol ▪ Janitorial supplies and cleaning supplies for teachers ▪ Students and staff will require more emotional support this year ▪ PPE, gloves, face shields for staff who work with specific populations
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▪ When Students/Staff Get Sick ▪ All nurses should have walkie-talkie at all times ▪ Staff should have access to call/contact nurse ▪ Staff should use code word on the radio such as “Falcons” or “New York” to allow nurse to prep for isolation room and put on PPE ▪ Signage at entrances re: guidelines, procedures for entering building, bathrooms, offices, etc. (using guidelines created for Summer ESY) ▪ Each building needs an isolation room/area for sick students/staff
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▪ If student/staff is confirmed to have COVID19, school admin and nurse to contact Supt immediately. Supt to call DOH ▪ Students/staff will enter and exit one way each day. Separate exit for sick. Separate door for outdoor access during the day for
▪ Nurses to create a video for basic mask/sanitizing procedures for staff and
age-appropriate grade bands in both Spanish and English (Communications) ▪ Tools to educate students (Communications)
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▪ Food delivered to classrooms for Grades Prek-12 ▪ Food will be delivered to various locations for students who are working remotely ▪ Food can also be picked up at two locations while students work remotely ▪ Not enough staff to make deliveries to the various classrooms in a timely
scheduled strategically ▪ We will need all elevators to work in
▪ Cost for bus delivery to community – we may not have enough buses
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▪ Systems and Processes
▪ Webpage dedicated solely to Reopening GCSD ▪ School Messenger to communicate with families ▪ Consistent communications/negotiations with union leadership ▪ Consistent communications with staff/faculty and admins ▪ School receives accurate info on latest developments ▪ Use of ThoughtExchange to solicit feedback from families and staff
▪ Resources to stay consistent with this level of communications ▪ Teaching while wearing mask—especially for younger grades
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▪ Use of social media and television studio to provide info about sanitizing procedures, reopening plans, educate, tips/toolkits for families, staff and students ▪ Television show to provide info to families/communities (Brd Pres and Supt) ▪ Virtual meeting with whole families once a final plan has been approved ▪ Virtual meeting with staff/faculty and admins
▪ Weekly blast with updates ▪ #GreenburghCSDStrong ▪ Encourage students, staff and families to post messages of hope/encouragement re: reopening
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▪ Include and communicate with community partnerships and local agencies while developing plans and
▪ Supt as district spokesperson; Brd Pres as spokesperson ▪ Signage, posters and decal to communicate, remind and instruct ▪ COVID19 Leadership
▪ Pandemic Czar districtwide and building level (on website) ▪ Board Policies to help support GCSDs “New Normal” (grading, attendance, visitation, facilities use, SEL, etc.
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Protocols and procedures will be relevant
Will not adhere to CDC guidelines Staff/student spread of virus High absenteeism Quality Control This is NOT a safe option
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▪ Communicate the technology enhancements ASAP ▪ Identify families who may not have equipment/connectivity ASAP ▪ Train parents how to improve school-home teaching and learning partnership ▪ Train staff/faculty how to improve school-home teaching and learning partnership
▪ Connectivity with those who are in temporary housing ▪ Training parents/training staff ▪ More live interaction / more live instruction
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July 12, 2020
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▪ Facilitators: Lori D’Andrea, Patricia Simone, Shqype Rraci ▪ Trustee Cora Carey ▪ Trustee Dr. Tanya Dragic ▪ Ashley Jackson ▪ Jill Post ▪ Wafta Shama ▪ Donna Morton ▪ Virely Woodward ▪ Nicole Mangum ▪ Christine Metrinko ▪ Jeff Caufield ▪ Thomas Tokarski ▪ Stefanie Vataj
▪ Instruction should focus on power standards for each grade ▪ Provide parents with a choice (quarterly “opt -in” period for those who choose to not attend in person) ▪ Provide AIS, Specials & Foreign Language during the virtual week & Core subjects during face to face) ▪ Students in self contained classes attend full time in person ▪ Incorporate some specials into core subjects ▪ Adjust start and end time for students ▪ Instruction should be provided in Google classroom for all PreK-12 ▪ During virtual week students will have a consistent schedule with breaks built in. ▪ Possibility of A/B Schedule with Wednesday PD(no students)
▪ How to teach the entire curriculum ▪ Ensuring that students participate virtually ▪ Live Streaming of lessons so that students at home can follow along ▪ Teachers may not be willing to livestream or be recorded ▪ Teachers who may not be able to teach in person ▪ Childcare is an issue for working parents ▪ HS Science lab completion ▪ Fulfilling minimum requirements for Regents ▪ Students attending new schools-Pre-K, K and 7-possibly attend 1-2 days earlier to get acquainted with new setting
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▪ Provide additional technology training for
families, students and teachers
▪ Daily synchronous learning schedule to
maintain consistency ▪ Accountability - attendance a requirement ▪ Use a virtual assessment tool to identify strengths and weaknesses of skills ▪ Limit homework if students are online ▪ Incorporate project based learning ▪ Consistent schedules to allow for breaks and lunch
▪ Ensuring that students log on and remain engaged (parents who work aren’t home to supervise/assist) ▪ Replacing damaged chrome books ▪ Ensuring families have access to wifi ▪ Completing science labs
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▪ Plexiglass study carrels for individual students
who cannot wear masks
▪ Get tents to put students outdoors for
instruction for as many months as possible ▪ Staggered start and end times-less students during arrival and departure ▪ Split the classes in half and have 2 sessions - ½ morning and ½ afternoon (Special area subjects will take place when students are home)
▪ Utilize gym, library,art and music rooms to
split the student classes in half ▪ Possibility of PreK-6 attending full time/split between all schools and 7-12 entirely remote
▪ Keeping students the recommended distance
apart in small spaced areas.
▪ Safety for all (faculty, students and staff)
▪ Providing substitute teachers for those who cannot be physically present ▪ Accommodating students with special needs (sensory) to wear a mask ▪ Meeting the needs of students whose parents choose to opt out ▪ Additional teaching staff to accommodate splitting of classes
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July 13, 2020
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Coordinator
Specialist
▪Technology Readiness (Access and
Connectivity at School and Home) and Teachers Training in August (GAFE Training)
▪Use of multiple Video Conferencing Solutions
according to needs (i.e. Zoom for Government for SWD)
▪Use of high quality instructional materials to
ensure readiness and rigor in instruction
▪Keyboarding instruction to ensure basic
computers skills encouraged from early grades and secondary.
▪Hybrid Schedules to accommodate required curriculum and instruction ▪Hybrid Learning may require additional equipment in classroom. ▪Data Privacy compliance ▪Internet access at home ▪Having High Quality instructional materials ▪To have devices at school in addition to
learning. ▪Providing for keyboarding instruction in compliance with NYSED Guidance.
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▪ Technology Readiness (Access and Connectivity at School and Home) and Teachers Training in August (GAFE Training) ▪ Additional Remote Learning Resources and high quality materials to keep on task, understanding, etc. ▪ Specialty teachers to run on a modified schedule to provide and atuend to students’ needs. ▪ Meaningful assignment of TA to support instruction. ▪ Internet Access for Families ▪ Use of proper high quality material to ensure readiness and instructional rigor. ▪ Keyboarding Instruction encouraged and embedded from early grades to secondary level.
▪ Data Privacy compliance ▪ Schedules to reflect required curriculum and instruction ▪ High Quality instructional materials and
to in person encouragement. ▪ Internet access at home ▪ Student reported intensity/rigor of instruction can be improved. ▪ Readiness for State and Local Assessment can be improved. ▪ Providing for keyboarding instruction in compliance with NYSED Guidance.
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▪Implement Science Community Recommendations ▪ Implement Precautions/Social Distancing Protocols ▪ Reinforce High Quality Instructional Materials ▪ Ongoing Teacher Training ▪ Last option to consider due to Safety ▪ Keyboarding Instruction encouraged and embedded from early grades to secondary level.
▪ Safety and Security of School Community as a whole. ▪ Evaluate readiness based on Science Community Recommendations ▪ CDC Guidelines compliance ▪ Federal Guidelines compliance ▪ State Executive Orders compliance ▪ Communication to parents in case of disruption, dismissal of students due to pandemic ▪
Providing for keyboarding instruction in compliance with NYSED Guidance
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For questions or comments please email: cramirez@greenburghcsd.org
July 13th, 2020
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RECOMMENDATIONS
▪ Temperature checks at bus stops in the
AM. ▪ If student did not take bus to school, temperature checked upon entering school via separate entrance, to avoid bottlenecking at main entrance for bussed
will be denied entrance into school (as per new BOE Policy) ▪ Confirm clinical accuracy of a non-contact infrared skin thermometer.
CHALLENGES
▪ Who will take the temperatures? ▪ Additional bus matron? ▪ Keeping student(s) with an elevated temperature off bus and to be brought back home with caregiver (as per new BOE Policy) ▪ Research shows non-contact temporal forehead thermometers may be inaccurate.
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RECOMMENDATIONS ▪ https://pubmed.ncbi.nlm.nih.gov/21 651612/ ▪ Anyone visibly ill will be denied entrance into the school. School nurse, wearing full PPE, will be contacted to assess and call parent. ▪ Hands will be sanitized upon entering the building.
▪ https://stepongerms.com/ https://www.wholesalejanitorialsupply. com/purell-hand-sanitizer-dispenser-a nd-refill-guide/
CHALLENGES
▪ Non-contact infrared thermometers cost approximately $50 each. https://www.amazon.com/Infrar ed-Forehead-Thermometers-Te mperature-Function/dp/B087Q1 P5NF How many will be needed for each bus and schools?
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RECOMMENDATIONS ▪ Limit 10 students to a classroom-teachers to rotate
groups for contact tracing. ▪ Adults and students will be expected to wear masks/face coverings. CHALLENGES ▪ Separating sick students from well student visits in the Health office Nurses will need daily personal protective equipment (PPE), including gown, face mask, gloves, eye shield. ▪ Outdoor isolation tent/room for ill appearing student or staff member. ▪ Social distancing in waiting room in nurse’s office.
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RECOMMENDATIONS
▪ Students are encouraged to wear mask (Per CDC Guidelines) (ECP-HV); Expected to wear mask (RJB-WMHS)[GCSD picks up the tab for Falcon facemasks]. ▪ Follow CDC school guidelines: https://www.cdc.gov/coronavirus/20 19-ncov/community/schools-childca re/schools.html ▪ Follow the CDC’s Considerations for Schools: General Readiness Assessment. CHALLENGES ▪ Attendance policy for staff and students. ▪ Addressing students who cannot return to school due to quarantine, chronic illness, decision by parent/MD to remain home (provide e-learning).
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▪ RECOMMENDATIONS ▪ Use the following tool when making initial preparations to promote healthy behaviors, environments, and
COVID-19: https://www.cdc.gov/coronavirus/20 19-ncov/downloads/community/Sch
ning-tool.pdf ▪ Lines on floors directing right/left traffic. ▪ CHALLENGES ▪ Hire additional environmental services staff to disinfect frequently. Cost? ▪ Start a children’s garden nature trail
▪ Developmental and mental health impact of lack of outdoor free play due to Covid-19. (Nature play: A prescription for healthier children. Contemporary Pediatrics, March 2020, Vol 37 (3),12-22). For references,
https://www.contemporarypediatrics.com/view/nat ure-play-prescription-healthier-children
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RECOMMENDATIONS ▪ Restrooms disinfected every 30 minutes (Keep cohorts separate. Schedule bathroom times). ▪ Keep students outside as much as
equipment or shared equipment. ▪ Recess areas for small groups of students at designated times. Promote nature observation play.
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RECOMMENDATIONS ■ Parent help desk - allows any parent to submit tickets to the school so staff can reach out and help them. Would be a good recommendation especially for the hybrid or online
who are having tech issues. ■ When a confirmed case has entered a school, regardless of community transmission CHALLENGES Who will be assigned to monitor and respond to these parental/caregiver concerns? Turnaround time for resolution? Follow CDC guidelines regarding closing school(s) due to a confirmed case.
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RECOMMENDATIONS ■ https://www.cdc.gov/coronavirus/ 2019-ncov/community/schools-ch ildcare/guidance-for-schools-h.pd f#:~:text=When%20a%20confirm ed%20case%20has%20entered %20a%20school%2C,infected%2 0person%20has%20been%20in %20a%20school%20building. CHALLENGES
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RECOMMENDATIONS ▪ PLC/planning time built into schedule for teachers to collaborate & plan ▪ Parent resource tabs in each teacher’s google classroom- supportive materials/documents, helpful and insightful articles, social-emotional activities for families to do together (PPS can share information with teachers to add to their google classrooms) CHALLENGES ▪ Using Maslow’s hierarchy of needs as a model to understand the far-reaching psychological effects of the coronavirus on students and teachers, a full remote teaching model for most individuals may not meet these needs, from the bottom of the pyramid upwards: physiological, safety, love and belonging, esteem, and self-actualization.
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▪ RECOMMENDATIONS
▪ https://www.psychologytoday.com/
us/blog/darwins-subterranean-worl d/202003/corona-viewed-maslow-s- hierarchy-needs
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RECOMMENDATIONS ▪ Acknowledge that we all have experienced many losses during the pandemic. ▪ Each experience brings about physical and mental issues that have affected our well-being. ▪ Take the time not to overwhelm but teach how to deal with these life stresses.
▪ Anxiety levels will be high returning to school for adults and children. Focus on activities to reduce some of the stress. Physical: hand washing, social distancing, wearing masks- Positive: cleaner environment.
CHALLENGES
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RECOMMENDATIONS ▪ Mental: We can’t control these world events but we can change the experience by trying to lower our fears and anxieties. Offer sessions of mindfulness, yoga, meditation, acts
lessons to handle anxiety and major change.
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July 13, 2020
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▪ Mary O’Neill Dawn Male ▪ Vice President Tracy Mairs Dean Parker ▪ Karen Walsh Jie Zhange ▪ Dennisse Alamo Andre Early ▪ Joan Maybury Shelley Greenslade ▪ Grace Flowers Carmela Condino
▪ Budget Shortfalls current and future ▪ Role of Board in cutbacks and reallocation of funds ▪ Review BOE policies to align with current needs ▪ Advocate for Additional state/federal aid ▪ Seek additional grants ▪ Renegotiate contracts ▪ Provide training to all staff on remote learning ▪ Engage Community Partnerships
WJCS, MHA Westchester, Andrus, Family Services of Westchester, The Guidance Center of Westchester, Westchester Medical Center, St Vincent’s Hospital, NY Presbyterian Hospital, White Plains Hospital, Greenburgh Police Dept, TDYCC, Girls Inc, YMCA, Lois Bronz Center, PTA, House of Sports, Greenburgh Nature Center
▪ Unknown state aid, sales tax revenue ▪ Policy 5140 prohibits Administration from addressing emergencies ▪ Communication ▪ Staffing ▪ Resources for Training 55
▪ Provide necessary PPE (masks, gloves, sanitizer, thermometers, face shields etc) ▪ Additional buses will be needed ▪ Increase custodial staff at each bldg due to cleaning needs ▪ Review current staffing needs ▪ Provide childcare for staff and parents of students ▪ Provide meals to students on their off week ▪ Provide chromebooks to all students ▪ Provide online co-teaching support time for parents nights and weekends ▪ All students/staff wear face masks & maintain social distancing ▪ Provide isolation rooms for staff & students who get sick ▪ Ask staff to refrain from traveling to “hot spots”
▪ Maintaining PPE inventory & cost ▪ Cost prohibitive to add additional buses ▪ Additional custodial staff not budgeted – what will need to be cut to offset the cost ▪ Possible reductions in other staff – increase in unemployment costs ▪ Increase in cost to provide childcare, spacing issues due to social distancing ▪ We may not have enough buses to deliver meals – parents may have to pick up ▪ Not all families have internet access ▪ Teacher availability nights/weekends – additional cost ▪ Students & staff may find it difficult to wear masks & maintain social distancing 56
▪ Provide necessary technology to all students & staff ▪ Provide one mode of communication for teachers to communicate with students and families ▪ Review current staffing – are all needed? ▪ Continuation of meals during remote learning ▪ Provide 1:1 support for students with a teacher ▪ Provide online co-teaching support time for parents nights and weekends ▪ Outreach to local residents/retired teachers to assist with
▪ Reduce payments to transportation vendor
▪ Maintaining inventory of equipment that is not on premises ▪ Not all students & staff have the internet or space for technology in homes ▪ Staff reductions versus unemployment costs ▪ Do we deliver or have families pick up meals? ▪ Additional cost to provide 1:1 support and/or online co-teaching support for parents ▪ Will people be willing to volunteer their time and have the knowledge to assist our children ▪ May not have sufficient drivers upon reopening and buses may not be up to date with inspections 57
▪ Provide in school childcare for identified Special education students with parent consent and children essential workers up through 8th grade to maintain curriculum standards of learning, reduce exposure to other, non GCSD area infection rates, inability to monitor protocol and safety/health practices etc.
▪ Would staff be willing to provide daycare? What are the state requirements to offer daycare? Cost? Maintaining social distancing, providing necessary PPE and keeping the areas sanitized 58
▪ Provide necessary PPE (masks, gloves, sanitizer, thermometers, face shields etc) Install clear plastic dividers between desks ▪ Additional buses will be needed ▪ Increase custodial staff at each bldg due to cleaning needs ▪ Be prepared to still provide online learning for families that do not allow their children to return to school ▪ Increase number of substitutes ▪ All students/staff wear face masks & maintain social distancing ▪ Provide isolation rooms for students/staff who get sick ▪ Provide greater use of e-book instruction ▪ Ask staff to refrain from traveling to “hot spots”
▪ Maintaining PPE inventory and cost ▪ It is impossible to maintain social distancing ▪ Cost prohibitive to add additional buses ▪ Additional custodial staff not budgeted – what will need to be cut to offset the cost ▪ Students & staff may find it difficult to wear masks ▪ Staff may be afraid or unable to return to work due to their own childcare issues 59