Tender Clarification Meeting for: Scaffolding Services Tender - - PowerPoint PPT Presentation

Tender Clarification Meeting for: Scaffolding Services Tender Number ERI/2020/TGS/03

Date: 18 February 2020

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Housekeeping Rules

Powering our world

Key Topics and Presenters

• Purpose and introduction
• Commercial Background
• Evaluation method
• Tender Pack
• Technical Background/ Technical Evaluation and Pricing Schedule
• Safety, Health and Environmental (SHE)
• Supplier Development and Localization
• Finance

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The purpose of the clarification session

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Background – Contact Person

• Eskom Rotek Industries SOC LTD

 Name: Romeo Mokwena  Designation: Strategic Sourcing Officer  Tel No: +27 11 629 8134  E- mail: MokwenRJ@eskom.co.za

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Commercial Background

 Updates & Clarifications: Tenderers are urged to continually check the Eskom Tender Bulletin and the National Treasury Website (e-Tender) for important updates pertaining the RFP in question i.e. minutes, notices, clarifications etc.  Note: The RFP shall be submitted as 1 original pack plus 1 copy pack.(identical to the original). Failure to submit a copy will result in immediate disqualification.  Note: Document must be clearly marked as original / copies  Tenderers will not be permitted to provide the required copies after tender closing,

• and Eskom will not be responsible for the making of copies for the purposes of
• evaluation

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Commercial Background

Ref Number Description Closing date Closing time ERI/2020/TGS/03 Scaffolding Services 02 March 2020 10:00 AM

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• Tender Validity period: 120 Days
• Tender Issue Date: 07 February 2020
• Clarification Queries Closing Date: 10:00am SA Telkom Time (GMT

+1) on 24 February 2020 (05 working days before the deadline for Proposal submission)

• Submission Closing Time: 10:00am SA Telkom Time – (GMT +2)

(no late submission/s will be accepted under any circumstances)

• ANY LATE SUBMISSION WILL BE REJECTED

Address where tenders should be submitted

Tenders are to be delivered to the following address: Unit 5, Tender Office Heritage Office Park, Corner Hunslet Street and Lower Germiston Road, Rosherville, Johannesburg, Gauteng. CONFIDENTIAL ENQUIRY - Original / Copy 1 Attention: Romeo Mokwena Tender Number: ERI/2020/TGS/03 Description of Tender: PROVISION FOR SCAFFOLDING SERVICES TURBO GENERATOR SERVICES (TGS), WORKS AND SPARES LOGISTICS FOR THE DURATION OF 2 (TWO) YEARS USING THE NEC3 TERM SERVICE CONTRACT ON AN AS AND WHEN REQUIRED

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Evaluation Method ERI/2020/TGS/03

Step 1 - Basic Compliance

• Meet the eligibility criteria for a tenderer
• The RFP shall be submitted as 1 original pack plus 1 copy pack.(identical to the
• riginal). Failure to submit a copy will result in immediate disqualification
• Submission of the mandatory commercial tender returnable as at stipulated deadlines.
• Central Supplier Database (CSD) number (MAA………)

Step 2 – Mandatory Tender Returnables

• Tenderers who do not submit the mandatory tender returnables for evaluation as at

stipulated deadline will be disqualified.

• Refer to Tender Returnable section for all mandatory returnable

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Evaluation Method Corp 4521

Step 3 - Functionality

• The tenderer have to score a minimum of 70% on technical to move to the next stage. If

the tenderer fails to obtain a minimum of 70% on technical, the tenderer will automatically fail the technical evaluation and cannot proceed to step 4. Step 4 - Price and Preference Analysis (PPPFA 80/20)

• Price evaluations and apply prescribed formula (Annexure in the invitation to tender

doc) and determine points for price;

• B-BBEE status will be scored out of 20 points in accordance with PPPFA. If a tenderer

fails to submit proof of B-BBEE status level the tenderer will not be disqualified but the tenderer may only score points out of 80 for price and scores 0 points out of 20 for B- BBEE.

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Evaluation Method

Step 5 – Objective Criteria

• Supplier development and Localization
• SHEQ
• Finance

Step 6 – Negotiations where applicable

• Eskom has the right to award the tender to a supplier who may not be

the highest scoring/highest ranked tenderer, in line with section (2) (1) (f) of the PPPFA, subject to the right to negotiate on the objective criteria with the three highest ranked tenderers respectively before award is made. Step 7 – Contract award

• The contract will be awarded to one successful bidder.

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Tender pack

The tender shall be submitted as follows:

• an original,
• ne (1) complete hard copy of the original,
• ne (1) complete copy of tender
• The tender must be clearly divided into the following sections:
• Commercial (As per Commercial Tender Returnable)
• SD&L (As per SD&L Tender Returnable)
• Finance (As per Finance Tender Returnable)
• Technical (As per Technical Tender Returnable)
• SHE (As per SHE Tender Returnable)
• Tax Evaluation questionnaire (As per Tax Evaluation questionnaire Tender Returnable

It must be noted that a Supplier’s failure to provide the complete hard copy of the

• riginal tender will disqualify the Supplier from being evaluated. For clarity, this

means two sets of the tender needs to be submitted (the original and the copy of the tender)

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QUALITY!

Do it right the first time.

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Technical Background

• Scaffolding is used as part of the operational requirements within the works and spares

logistics environment.

• The contractor will be required to support ERI TGS in all the possible scaffolding

requirements during the refurbishment and preassembly process.

• The requirements include but not limited to:
• 1. Hiring of Equipment
• 2. Delivery to site
• 3. Erection and certification as per law
• 4. Periodic Inspection during Operation
• 5. Alteration and modification as required
• 6. Dismantling and collection from site
• 7. Maintenance
• 8. Site establishment.

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CIDB

It is estimated that the tenderers should have a CIDB contractor grading designation of 6 SL or higher for the contract to be awarded to them.

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Technical Evaluation

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Pricing Schedule

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Safety Health and Environmental (SHE)

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Safety Health and Environmental (SHE)

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Safety Health and Environmental (SHE)

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Supplier Development and Localization

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• SUPPLIER DEVELOPMENT AND LOCALISATION TARGETS

OBJECTIVE CRITERIA – Local Content and Local-to-site beneficiation

• Eskom is using this procurement opportunity to achieve the

development objective of previously disadvantaged persons in the environment of scaffolding services. It is against this background that Eskom reserves the right to award a contract to a supplier that commits to B-BBEE Improvement Plan or Retention, Skills Development and Job Creation in favour of beneficiaries residing within the Local Municipality where the service will be consumed as requested below, in line with Section 2 (1) (f) of the PPPFA.

Supplier Development and Localization

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1.1. Supplier Development & Localisation Matrix The SD&L Matrix is not an evaluation criterion, however tenderers are encouraged to make proposals before they are eligible for award in line with Section 2 (1) (f) of the PPPFA.

TABLE 1: SUPPLIER DEVELOPMENT AND LOCALISATION COMPLIANCE MATRIX FOR SUPPLIERS AND CONTRACTORS Criteria Weight (%) Total Target (%)

Proposed Target (%)

Total Overall Weighted Score Local Content to South Africa 50.00% 100.00% Skills Development 50.00% Total Score 100.00% Total Supplier Development and Localisation Score

Supplier Development and Localization

• Transformation or B-BBEE Improvement Plan/ Retention
• Eskom encourages its suppliers to constantly strive to improve their B-

BBEE rating. Whereas Respondents will be allocated points in terms

• f a preference point system based on its B-BBEE scorecard, Eskom

also requests that Respondents submit B-BBEE improvement plan or retention.

• Respondents are therefore requested to indicate the extent to which

they will maintain (only if the Respondent is a Level 1) or improve their B-BBEE status over the contract period. Respondents are requested to submit their B-BBEE Improvement Plan as an essential document with their bid.

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Supplier Development and Localization

• Skills Development
• Considering the overall budget, duration of the contract, opportunities

for growth in this industry and the industries annual contribution to skills development levies, the successful supplier is expected to develop skills through a university degree bursary minimum R300 000.00 per student for a qualification, at a registered and accredited South African university in favour of a student originating or residing within the Local Municipality where the service will be consumed. The number of bursaries will be linked to the value spent against the contract over a three year period.

• The skills development initiative will not be part of the weighting

criteria however as a condition for contract award, the successful supplier will offer a university degree bursary of at least R300 000 per qualification to assigned beneficiary at a registered and accredited South African university, for every R7 million invoiced of the cumulative contract amount.

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Supplier Development and Localization

• Training of candidates
• The skills development commitment shall be carried out within one

month of reaching or exceeding the R7 million threshold.

• Reporting
• At task order stage the successful supplier will be required to submit a

training programme to Eskom for approval as part of the implementation schedule, which sets out the following in detail:

• The time required to identify suitable individuals for skills

development;

• Details of South African university including year of study and full time

programme

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Supplier Development and Localization

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Finance

• Audited Financial Statements of the tenderer for the previous two

financial years, or to the extent that such statements are not available, for the last year. Tenderers must note that in the case of a joint venture or special purpose vehicle (SPV) especially formed for this tender, audited financial statements for each participant in the JV / SPV is required. Start-up enterprises formed within the last 12 months are not required to send in statements, but if successful with their tender will be required to send statements for the first year when once available.

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Thank you