Tender Clarification Meeting for Vented Lead acid cells (VLA): - - PowerPoint PPT Presentation

Tender Clarification Meeting for Vented Lead acid cells (VLA): CORP4888

Date: 04 September 2019

2

Housekeeping Rules

Key Topics and Presenters

• Purpose and introduction- Nnosi Tshosa/Musiiwa Gidi
• Technical Requirements- Christo Van Zyl/Thomas Jacobs
• Commercial requirements-Musiiwa Gidi
• Financial Requirements- Suni Daniel; Takalani Singo and Charlene

Strydom

• Supplier Development and Localization requirements- Rojane Qacha
• Safety, Health and Environmental requirements-Nompumelelo Kaule
• Quality requirements- Sipho Sambo

3

The purpose of the clarification session

4

design, manufacture at works, testing, quality assurance, delivery to site or stores, off-loading, erection, commissioning, de-commissioning and disposal of vented lead acid cells; battery stands and battery cabinets, and all accessories..

Technical Requirements

By Christo Van Zyl

Commercial Requirements

By Musiiwa Gidi

Tender CORP4888

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• Tender closing date- 30 September 2019
• Closing date for clarification of queries -5 working days before tender deadline
• NEC3 ECC Contract type
• Tender may be submitted for the whole scope
• Tender validity period is 12 weeks

Alternative tenders are not acceptable

Tender details

Ref Number Description Closing date Closing time CORP 4888 VLA 30 September 2019 10:00 AM

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The tender shall be addressed to Eskom Holdings SOC Limited as follows: Eskom Holdings SOC Limited Megawatt Park Maxwell Drive Sunninghill Sandton South Africa, 2157 The place for delivery of the tender is Eskom Holdings SOC Limited's Tender Box located at :

• Tender Advice Centre – (Retail Area) ,Eskom Megawatt Park

Tender Office , Northside , Maxwell Drive ,Sunninghill.

Commercial requirements

Evaluation Method Step 1 - Basic Compliance

• Meet the eligibility criteria for a tenderer
• Submit one (1) complete hard copy of the original tender to Eskom
• Submit a complete original tender with commercial, financial and technical information
• Submission of the mandatory commercial tender returnables as per stipulated deadlines.
• Central Supplier Database (CSD) number (MAA………)

Step 2 - Prequalification- Tenderers shall have BBBEE Contributor Level of level 1;2;3 or 4. A valid BBBEE certificate issued by SANAS accredited verification agencies or a signed and dated sworn affidavit for EME and QSE level 1 or 2 should be submitted with the tender. Step 3 - Mandatory tender returnable Ensure that mandatory requirements for evaluations are met Tenderers that do not meet the mandatory requirements for evaluation will be eliminated. The tenderer must return the mandatory documents as per tender returnable document.

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Commercial requirements

Step 4 - Functionality

• The tenderers will be evaluated over 2 phases:
• Level 1 evaluation and

Level 2 evaluation

• Level 1 evaluation involves the short listing based on gatekeeper requirements.
• Level 2 evaluation involves the following evaluations with the relevant weightings:
• Evaluation

Weighting

• Product A&B Schedules

50%

• Support, Facilities & Services 20%
• Risk Assessment

30%

• Tenderers shall need to attain an overall score of 80% in order to be regarded as technically

acceptable.

10

Commercial requirements

Step 5. Price and preference scoring

• Calculate price points out of 90 (Price = Tendered or evaluated price). This evaluation will be based on

item/design pricing;

• Step 6. Other criteria
• Financial Analysis
• Quality Requirements
• SHE Requirements
• Step 7 – Supplier Development & Localisation Undertaking
• SD&L Matrix

11

Tender details continues

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The tenderer shall submit an original tender, plus one (1) hard copy (identical to the

• riginal) and (two) soft copies (USB flash drive) labelled in the same format as the hard

copy of the original tender. Files should be labeled as follows:

• Commercial
• Supplier Development & Localization
• Finance
• Technical
• Quality
• SHE

The pricing schedules and technical schedules A & B shall be included in the electronic submission in PDF format and original Microsoft excel format. NB: Tenderers shall ensure that all data is successfully saved to a USB flash drive. Eskom cannot accept missing information/data from Tenderers following tender closure. Where a Tenderer does not submit 1 complete hard copy of the original tender at tender submission deadline, the tenderer will be disqualified.

Commercial returnables

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As per RFP Tender Retunable

Financial Requirements

By Suni Daniel

VENTED LEAD ACID BATTERIES CORP 4888 Financial Requirements

Presented by: Suni Daniel (Commercial Finance) Date: Wed 4 Sept 2019

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Financial Returnables

• 1. Pricing Schedule (Excel File)

Consists of following worksheets: 1. Cover Sheet

• 12. Other costs

2. Instructions

• 13. Option X3

3. Flat Plate Cells

• 13. Option X1

4. Flat Plate Cells Stand

• 14. Flat_Banks_Forecasts_Table

5. Plante Plate Cells

• 15. Plante_Banks_Forecast_Table

6. Plante Plate Cells Stand

• 16. Flat_Cells_Forecasts_Table

7. Accessories

• 17. Plante_Cells_Forecasts_Table

8. Transport & Off Loading

• 18. TOTAL PRICE_Flatplate

9. Labour_Subs_Travel

• 19. TOTAL PRICE_Planteplate
• 10. Training
• 20. Revision notes
• 11. Warrantees

Input is required in all cells shaded light green

• 2. CPA (IG) Form – indicate Foreign payment method
• 3. CPA Requirements for Local (RSA)

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Cover sheet

Tenderers to Enter:

• 1. Supplier’s Name

This information pulls through into remainder of spreadsheet

18

Activity Schedules: Flat/Plante plate cells

Tenderers to Enter:

• Supplier’s offered capacity (Ah), Cell Model no, Supplier’s Code and Wet

weight/cell (kg)

• Unit Price in relevant currency into column D-E excl. VAT (Dry Cells)
• Currency type (eg ZAR or USD or EUR) into column F10

Conversion to ZAR takes place based on your input into sheet “Option X 3

Note: some rows and columns that appear in the Excel file are hidden in the above extract

COLUMN: A-C D-G H I-L M

ZAR ZAR

(1) (2) (3) (4)=(1)+[(2)x(3)] (1) (2) (3) (4)=(1)+[(2)x(3)]

Rate/unit (ZAR) Rate/unit (Foreign) ROE Total (ZAR) Rate/unit (ZAR) Rate/unit (Foreign) ROE Total (ZAR) 50 100 1

R 100.00

200 1

R 200.00

100 100 1

R 100.00

200 1

R 200.00

150 100 1

R 100.00

200 1

R 200.00

200 100 1

R 100.00

200 1

R 200.00

250 100 1

R 100.00

200 1

R 200.00

300 100 1

R 100.00

200 1

R 200.00

350 100 1

R 100.00

200 1

R 200.00

400 100 1

R 100.00

200 1

R 200.00

Required Capacity [Ah] Cell Model No. Offered Capacity [Ah] CPA Formula

Dry Cells Wet Cells

CPA Formula

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Activity Schedules: Flat/Plante plate cells stand

Tenderers to Enter:

• Enter Supplier’s codes for the stands
• Unit Price in ZAR excl. VAT for the cell stands, cell ranges: Custom, 12, 24,

25, 52 &104 cells

Note: some rows and columns that appear in the Excel file are hidden in the above extract

COLUMN: BB-BC BD-BE BF-BG BH-BI BJ-BK BL-BN

Supplier's Code Rate/unit (ZAR) Supplier's Code Rate/unit (ZAR) Supplier's Code Rate/unit (ZAR) Supplier's Code Rate/unit (ZAR) Supplier's Code Rate/unit (ZAR) Supplier's Code Rate/unit (ZAR) 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 CPA Formula

Four Row Center Terraced (FRCT) Laminated Pine Battery Stand 104 Cell Custom 12 Cell 24 Cell 25 Cell 52 Cell

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Activity Schedules: Accessories

Tenderers to Enter: Unit prices in ZAR of all listed accessories.

Note: some rows and columns that appear in the Excel file are hidden in the above extract

COLUMN : A-B C D E

Item SAP Number Short Description Price Comments 1 14404 Jug 2 14405 Funnel 3 TBA Anti-corrosion lubricant (at least 250ml) 4 14402 Hydrometer 5 14403 Thermometer 6 256065 Maintenance & safety equipment board / rack (Excludes Maintenance equipment and PPE) 7 TBA Lead acid battery cell logbook 8 256066 Battery stand touch-up paint (500ml) 9 256067 Battery stand touch-up paint (1000ml) 10 250068 Paint brush - 50mm wide 11 186195 Battery room safety sign, DCSS1 12 256069 Eyewash bottle - sealed

List of Accessories (All amounts in ZAR excluding VAT.)

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Activity Schedules: Transport & Off loading

Transport to site or regional store and off-loading is to be priced in ZAR based on distance ranges and total mass of equipment.

Note: some columns and rows that appear in the Excel file are hidden in the above extract

0-1000 1001 - 2000 2001 - 3000 3001 - 4000 4001 - 6000 6001 - 8000 8001 - 10000 10001 - 14000 14001 - 18000 18000 + 1 0 - 100 100 2 101 - 200 200 3 201 - 300 300 4 301 - 400 400 5 401 - 500 500 6 501 - 600 600 7 601 - 700 700 8 701 - 800 800 9 801 - 900 900 10 901 - 1000 1000 11 1001 - 1100 1100 12 1101 - 1200 1200 SUPPLIER

TRANSPORT AND OFF LOADING COSTS

ENQUIRY NO CORP 4888 COMMODITY VENTED LEAD ACID BATTERIES Item Distance to site [km] Prices in South African Currency (Excluding VAT) Transport to site or regional store and off-loading Total Mass [kg]

22

Activity Schedules: Labour_Subs_Travel

Tenderers to Enter:

• Number of labour hours per battery bank for decommissioning, installation, initial

charge (dry cell) and commissioning with/without discharge test.

• Item 11-13 Unit prices in ZAR

Note: some columns and rows that appear in the Excel file are hidden in the above extract

1 Small - Medium Ah 500

12

2 Large Ah

12

3 Small - Medium Ah

500 24 - 32

4 Large Ah

24 - 32

5 Small - Medium Ah

500 48

6 Large Ah

48

7 Small - Medium Ah

500 110

8 Large Ah

110

9 Small - Medium Ah

500 220

10 Large Ah

220

11 Labour Rate 12 Subsistence Rate 13 Travelling Rate Cost per Team per Day (8 hrs)

Tenderer to indicate the Number of Labour Hours per Battery Bank

Item Item Description Capacity Range [Ah] Bank Voltage [V] Decommissioning Installation Initial Charge (Dry cell) Commissioning without Discharge Test Commissioning with Discharge Test Item Item Description Cost Comment Cost per hour Cost per kilometer

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Activity Schedules: Training

Tenderers to Enter: Training costs per session per student, min/max no. of students and duration (days).

Note: some rows and columns that appear in the Excel file are hidden in the above extract

Item Options Cost / Session / Student Min no. of students Max no. of students Duration [days] 1

At Eskom Premises

2

At Suppliers Works

SUPPLIER NOTE: The supplier shall ensure that all training material and equipment are available. COMMENTS:

TRAINING

Prices in South African Currency (Excluding VAT) ENQUIRY NO CORP 4888 COMMODITY VENTED LEAD ACID BATTERIES

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Activity Schedules: Warrantees

Tenderers to Enter:

• Warrantees offered by the supplier from date of delivery and from date of

installation

Note: some rows and columns that appear in the Excel file are hidden in the above extract

Flat Plate Tubular Plate Planté Plate Flat Plate Tubular Plate Planté Plate 1 24 Months N/A N/A 2 36 Months N/A N/A 3 60 Months N/A N/A 4 12 Years N/A N/A 5 15 Years N/A N/A 6 20 Years N/A N/A 7 N/A N/A 8 N/A N/A COMMENTS: Item Options Options to be quoted as a % of the equipment cost Additional conditions may be added in the comments section From date of Delivery From date of Installation (Erection) SUPPLIER

WARRANTEE OPTIONS

ENQUIRY NO CORP 4888 COMMODITY VENTED LEAD ACID BATTERIES

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Activity Schedules: Other costs

Tenderers to Enter: Total prices in ZAR of other costs that were not explicitly stated as part of the enquiry.

Note: some rows and columns that appear in the Excel file are hidden in the above extract

ENQUIRY NO CORP 4888 COMMODITY VENTED LEAD ACID BATTERIES SUPPLIER

Item Proposal with terms and conditions

The supplier shall state the terms and conditions related to other costs that were not explicitly stated (requested) as part of the enquiry. These could include costs related to storage on behalf of Eskom where the site is not yet ready; cancellation fees - where an

• rder was placed and needs to be amended / changed for other equipment, etc.

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TOTAL PRICE_Flat/Plante Plate

Note: some columns that appear in the Excel file are hidden in the above extract

COLUMN B C D E F G H

Cost Column # Notes: ENQUIRY NO CORP 4888 Equipment

• R

1+3+5+7 COMMODITY VENTED LEAD ACID BATTERIES Services

• R

11+12+13+14+16+17+18 SUPPLIER

Overall Total

• R

Column # 1 2 3 4 5 6 7 Capacity [Ah] Dry cells Wet cells Interrow Connectors Wall Mounted FlexibleTerminating Devices Stand Mounted Flexible Terminating Devices SRST Stand DRST Stand 50 100 150 200 250 300 350 400 450 500 550 SUMMARY OF PRICES EXCLUDING VAT

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TOTAL PRICE_Flat/Plante Plate

Note: some columns that appear in the Excel file are hidden in the above extract

COLUMN: O P Q R S T U

12 13 14 15 16 17 18 19 20 Installation Initial Charge (Dry cell) Commissioning without Discharge Commissioning with Discharge Transport Travelling Subsistence (Dry Charged) Subsistence (Wet Charged) Total cost

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Activity Schedules: CPA

Tenderers to Enter CPA per line item:

• 1. Use drop-down list to select applicable CPA formula per line item into column N

(SRST stand)

• 2. Default is “Fixed’ - if left unchanged, offer is Fixed and Firm

CPA Formulae are updated in sheet “Option X 1”

Note: some rows and columns that appear in the Excel file are hidden in the above extract

COLUMN: B-C D-E F-G H-I J-K L-M N

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Contract Price Adjustment (CPA)

What is CPA?

• CPA is a mechanism used to track the movement of a contractor’s costs over the Contract

period to provide reasonable reimbursement for price fluctuations.

• CPA determinations are calculated using a pre-determined formula based on the assumed cost

drivers of a particular product or service and a recognised index-based system which tracks those cost movements over a period of time.

• Prices will be fixed for first year and thereafter CPA will apply from anniversary of contract
• nwards.
• Separate CPA invoices are submitted for each base invoice once CPA applies ie CPA is not a

price increase updated on the contract but rather a price adjustment based on the movement in the applicable index vs the base index

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Contract Price Adjustment (CPA)………………contd

• 15% Fixed Portion minimum (ie can be more eg 35% Fixed)
• Balance (e.g. 85%) makes use of relevant indices
• Sum of indices adds up to 100%
• No in-house indices allowed
• Proposed indices must be reflective of cost structure
• Final applicable CPA formulae may be negotiated with successful tenderers

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Per Formula (01 to 010) Submitted, the Tenderers must Enter:

• 1. Description of CPA Formula
• 2. For the balance of indices (e.g. 85%) making up each formula:
• % Weights (add up to 100% including minimum 15% Fixed portion)
• Scope, Table and Source of index
• Base month and Index
• Formula currency, currency code, ROE (if foreign)
• Historical data
• Internet address

Note: some rows and columns that appear in the Excel file are hidden in the above extract

Option X1: CPA Formulae

CPA No Description Index Proportion / Coefficient / Weight / Base reference price Scope of Index (eg Labour) Title/Definition : Linked to the index, e.g., Table C3, All hourly paid employees. Must be completely defined Source of Index Base month if not Base Date as defined Base index Formula Currency Code Currency Code Exchange Rate Currency 1,00 = Historical Data (Yes/No) Internet address

01

a Table of indices Source of indices 1 Month before tende Index in the base moCurrency N/A Rate Provide the web

01

b

01

c

01

d

01

e

01

f

0.150 Fixed Non-adjustable (0.15 minimum)

01

0.150 Total (1.00)

Description of formula 1

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Option X3: Forex

No Currency Description Code Foreign Exchange Currency 1,00 = Date Published Source

1 Austrailian Dollar AUD R 10.2354 23 Aug 2019

https://www.resbank.co.za/Res earch/Rates/Pages/SelectedHi storicalExchangeAndInterestRa tes.aspx

2 Canadian Dollar CAD 3 Swiss Franc CHF 4 Danish Krone DKK 5 European Currency EUR 6 British Pound GBP R 18.4796 23 Aug 2019

https://www.resbank.co.za/Res earch/Rates/Pages/SelectedHi storicalExchangeAndInterestRa tes.aspx

7 Hong Kong Dollar HKD 8 Japanese Yen JPY 9 Norwegian Krone NOK 10 New Zealand Dollar NZD 11 Swedish Krone SEK 12 Singapore Dollar SGD 13 United States Dollars USD R 15.1411 23 Aug 2019

https://www.resbank.co.za/Res earch/Rates/Pages/SelectedHi storicalExchangeAndInterestRa tes.aspx

14 South African Rand ZAR R 1.000000 MULTIPLE CURRENCIES - SECONDARY OPTION X3 Note: Above is the list for which Foreign Exchange Cover can be obtained. Should your tender be in currency not indicated on this list, kindly contact the Eskom Commercial Department who will liaise with Eskom Treasury for sanction to use that currency.

ENQUIRY No CORP 4888

COMMODITY

VENTED LEAD ACID BATTERIES

SUPPLIER

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Activity Schedules: Flat/Plante Plate Cells

Exchange rates in sheet Option X1:

• 1. Accessed from SARB website as at 12H00 on the date of advertisement of the

tender http://www.resbank.co.za Select Research, then Rates, then “Select historical exchange rates and other interest rates https://www.resbank.co.za/Research/Rates/Pages/SelectedHistoricalExchangeA ndInterestRates.aspx COLUMN: D E F G H

USD

(1) (2) (3) (4)=(1)+[(2)x(3)]

Rate/unit (ZAR) Rate/unit (Foreign) ROE Total (ZAR) 100 15.1411 R 1 514.11 01 100 15.1411

R 100.00

02 100 15.1411 R 1 514.11 01 50 15.1411

R 50.00

02

Dry Cells

CPA Formula

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Preference Points- note for JVs

• BBBEE certificate submitted for preference points must be for the JV and not for

individual entities who are party to the JV

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Other matters

• Printing settings for all documents are to be adjusted according to Tenderer’s

printer

• Tenderers to please complete the Excel Pricing Schedule, included on the tender

bulletin.

• Apart from the 2 identical hard copies (original and copy), the pricing schedule

must also be submitted in electronic format (USB flash) in Excel format.

• The hard copies must be submitted and signed by the authorised signatory.
• The pricing schedule makes extensive use of drop-down lists; if any are not

functioning please contact the Eskom representative.

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Other matters: Financial Analysis

Companies Signed Independent Auditor’s Report / Reviews Report Directors’ Report Statement of Financial Position (comparative figures) Statement of Comprehensive Income (comparative figures) Statement of Changes in Equity (comparative figures) Statement of Cash Flows (comparative figures) Notes to the Financial statements Close Corporations Signed Accounting Officers Report Members’ Report Statement of Financial Position (comparative figures) Statement of Comprehensive Income (comparative figures) Statement of Changes in Equity (comparative figures) Statement of Cash Flows (comparative figures) Notes to the Financial statements

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Other matters: Financial Analysis……….contd.

Applicable to companies and close corporations A Signed Guarantee Letter:- If a subsidiary which is tendering does not have its own set of financial statements or its financials are consolidated into that of the Holding company the Holding company must provide a guarantee letter which will allow Eskom to utilise its financial information for the purposes

• f their subsidiary and to further guarantee any liability which may arise

as a result of a subsidiary failing to perform in terms of the contract

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Questions

Further questions are to be sent in writing through the Eskom representative as per the tender enquiry. The onus is on the tenderer(s) to check the Eskom tender bulletin for any communication, updated or changes on the pricing schedule or other tender documents.

Skills Development and Localization (SD&L)

(No PowerPoint presentation)

By Rojane Qacha

SHE Requirements

By N Kaule

Quality Requirements

By Sipho Sambo

Thank you