Welcome…. STAKEHOLDER ENGAGEMENT WORKSHOP “New Thinking…New Beginning…”
SPPRA CIRCULARS • SPPRA Circular No.1 of 2015 :CONTROL OF PRICES PAID BY PROCURING ENTITIES TO PREVENT AWARDING OF CONTRACTS TO TENDERERS THAT OFFER PRICES ABOVE MARKET • SPPRA Circular No.2 of 2015 : SUBMISSION OF REPORTS TO THE AGENCY IN TERMS OF SECTION 11 OF THE ACT. • SPPRA Circular No.3 of 2015 :NOTICES OF INTENTION TO AWARD CONTRACTS • SPPRA Circular No.4 of 2015 :FEES FOR LODGING APPLICATIONS FOR ADMINISTRATIVE REVIEW AND APPEALS AGAINST SUSPENSION • SPPRA Circular No.1 of 2016 : PUBLIC PROCUREMENT PROCEDURES • SPPRA Circular No.1 of 2017 : Fees for Public Procurement Trainings
PUBLIC PROCUREMENT CAPACITY BUILDING (TRAININGS) “New Thinking…New Beginning…”
Public procurement capacity building Definition Is the process of assisting an individual or group to identify and address issues and gain the insights, knowledge and experience needed to solve public procurement challenges and implement change.
CAPACITY BUILDING MANDATE OF SPPRA The Capacity building mandate of SPPRA as stipulated by the Act • Asses training needs required for the public procurement system and deliver programmes to deal with shortcomings • Design and implement procurement training programmes suitable for other professionals associated with the procurement function. • Establish standards and performance criteria required at each level of operation. 5
Continued • Plan and draw up of strategy for capacity building, to support and strengthen the public procurement system • Liaising with Office of Head of the Civil Service and other relevant public institutions for career structure in the public service for procurement professionals • Identify institutions that would provide formal programmes for academic qualifications to meet professional standards
Importance of training on public procurement • Bridge the skills gap of those directly or indirectly involved in procurement to enable them to perform their tasks more effectively and efficiently in a manner that is in compliance with the Act • To provide support to procuring entities’ officers involved in public procurement through the system of continuous professional development • Enhance performance of the public procurement system in Swaziland making it more functional, efficient and transparent • To comply with Section 35 (4)(c) of Act
PEs procurement t offi ficers current qualif lific ications ( source: PEs pro rocurement t off offic icers skills ills and knowledge of of public lic pro rocurement t ra rapid id asses essment, August 2016) B’com Accounting AAT 1-4 15.30% CIPS 38.80% 17.80% Form 5 and below Engineering (civil/construction) Economics 6.10% Business administration 1.80% 5.50% 1.80% 12.90% Other ( Policy Analysis, Community Development, Social Science and Leadership Management studies)
TRAINING SERVICES FEES ON PUBLIC PROCUREMENT CIRCULAR 1, 2017 • Issued in accordance with Section 66 of the Act • Agency charges a minimal fee to cover disbursements and costs associated with any training exercise as requested by stakeholders • Fees cover the costs associated with coordinating trainings of Procuring Entities, Suppliers, Entity Procuring Units personnel, Entity Tender Boards as envisaged by section 35 and section 27 (3) respectively
SPPRA PP Course Curriculum ( minimum 3 days ) • Definition of public • The interpretations • Public procurement planning procurement Overview of the Public Procurement Act, 2011 • Entity Procurement units • Development of procurement • Principles of public • General rules of public plans Public procurement methods and processes procurement Procurement monitoring and audits • Procurement monitoring procurement • Public procurement methods • Obligations of the procuring • Procurement audits – • Procurement cycle entity compliance and value for • Procurement strategy • Application for a deviation money audits development • Supplier eligibility • Types of specifications • Contract award procedures • Purpose of tender documents • Right to Review • Sourcing suppliers • Offences • Bid submission • Investigations • Bid evaluation • Code of conduct • Risk management in procurement • The evaluation process • Contract and supplier management
Target participants Designed to build the capacity of; • Entity Tender Boards (ETB) • Tender evaluation committees • Entity executive and junior management • Procurement officers
ADVERTISING TENDER OPPORTUNITIES ON THE SPPRA WEBSITE www.s .sppra.c .co.s .sz “New Thinking…New Beginning…”
BACKGROUND The Swaziland Public Procurement Regulatory Agency (SPPRA or the Agency) is a Category A public enterprise established as an independent regulatory Agency for public procurement in Swaziland. The Agency has been established through section 9 of the Public Procurement Act No.7 of 2011 to provide oversight to all public procuring entities in Swaziland by ensuring efficiency, economy, and value for money, transparency, accountability and ensuring maximum competition while also promoting diverse private sector participation. Section 11 of same, mandates the Agency to inter alia collect reports,data,information from procuring entities in support of its monitoring function Further, section 8 of same mandates the Agency to introduce information and communications technology for public procurement in Swaziland
ADVERTISING TENDERS ON SPPRA WEBSITE All procuring entities will be required to send all tenders (RFP/RFT), Expression of Interest (EOI),Requests for Pre-Qualifications,Request for Information (RFI) to the Agency before publication. All submitted tenders should conform to the latest approved annual procurement plan submitted to the Agency prior. The Agency’s website will be the first advertising platform. The Agency will Review all Tenders to ensure that they comply with Public Procurement Procedures and guidelines (excluding TOR and Specifications). Return erroneous Tenders for correction with advise
ADVERTISING TENDERS ON SPPRA WEBSITE The Agency will insert an approved mark on all reviewed tenders and sent back to the procuring entities to enable them to proceed with solicitation. Procuring entities may then use any other advertising platform they wish to use. Advertising Tenders on SPPRA Website at a minimal Fee The Agency will archive Tenders for future reference and reporting by the Agency on the Performance of the Public Procurement System in Swaziland Link tender opportunities to pre-qualified and eligible suppliers (through the supplier registration project-2018)
PROCESS FLOW PE SENDS TENDER AND PO TO SPPRA ICT UPLOADS SPPRA RECEIVES TENDER TENDER ON THE AND ACKNOWLEDGES WEBSITE RECEIPT ICT informs PE of TAC CHECKS FOR Approval COMPLIANCE TAC APPROVES OR SENDS BACK FOR ICT REVIEWS AND CORRECTION PLACES APPROVAL MARK
OBJECTIVES OF THE PROJECT • To collect information on the procurement system in Swaziland • To correct erroneous tenders and to ensure that they are aligned to public procurement procedures, rules and guidelines • To ensure that tenders are not biased and promote maximum and efficient competition, transparency and that they seek value for money. • To ensure that tenders are aligned to annual procurement plans and therefore they have a budget • To monitor tendering timeframes • To ensure that notices of intention to award are published • Reduce advertisement costs
MIN INIMUM TENDERING PERIODS • 28 days for open tendering where the notice is published in Swaziland only; • 42 days for open tendering where the notice is published internationally; • 21 days for limited tendering where shortlisted tenderers are national only; or • 28 days for limited tendering where the shortlist includes foreign tenderers.
VALUE ADD: PROCURING ENTITY • Exposure to the supply market (most international suppliers recognise public procurement regulatory bodies as depository for tender opportunities in the public sector. • Reduced advertising costs as procuring entities can just simply issue the website link on local newspapers to refer suppliers to the tendering opportunity. • Potential suppliers will have confidence in the tender through the knowledge that SPPRA has approved/verified such a tender by uploading it on its website (increased tender integrity and reduced bid challenges). • Erroneous tenders will be turned back with advice on how to correct it, in turn building capacity for the procuring entities.
VALUE ADD: SUPPLIER • Confidence in the tender advert by knowing that the Agency has reviewed and approved it. • Assurance of availability of budget for the procurement through improved submissions of procurement plans by procuring entities • Invitations to tender will be aligned to public procurement procedures and regulations • Tenders will be aligned to standard guidelines and suppliers will come to expect and align to these guidelines • Tender decisions and contract award expedited through SPPRA monitoring • Transparency enhanced through improved reporting and issuing of intentions to award
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