CONSULTANTS TENDER CLARIFICATION MEETING NORTHERN REGION INITIAL - - PowerPoint PPT Presentation
CONSULTANTS TENDER CLARIFICATION MEETING NORTHERN REGION INITIAL DATE: 11 MARCH 2020 REVISED DATE: 09 MAY 2020 1 Reg. No. 1998/009584/30. An agency of the Department of Transport. INTRODUCTION Attendance Requirements: Attendance
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Miss Malesiba Mabe
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38 Ida Street, Menlopark Pretoria, 0081 Tel (012) 426 6200 Only tenders offer submitted electronically on CD / USB Flash Drive and delivered to the address specified in the Tender Data will be accepted.
12 June 2020 at 11H00 R.578-010-2019/5S
Only tenderers with a B-BBEE contributor status level of 1, 2, 3 or 4 and who is an EME or a QSE are eligible to tender
Tenderer to sub-contract a minimum of 30% (thirty percent) of the work to Targeted Enterprises, unless the tenderer is an EME or QSE with a B-BBEE contributor status level of 1 or 2, in which case there are no sub-contracting requirements
Joint Ventures (JV) will be allowed on condition that one JV Partner is a Targeted Enterprise. The JV partner will, however, not contribute to sub-contract target for Targeted Enterprises.
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T1.TENDER PROCEDURE T.2 RETURNABLE SCHEDULES C.1 AGREEMEN TS AND CONTRACT S DATA C.2 PRICING DATA C.3 SCOPE OF WORK C.4 SITE INFORM ATION C5 ANNEX URES
T1.1 -T ender Notice T.2.1 List of Returnable schedules C.1.1 Form
Acceptance C.2.1 Pricing Instructions General Requirement s T.1.2 - Conditions of T ender T.2.2 T ender Schedule C.1.2 Other Contract Forms C.2.2 Pricing Schedules and bills Detailed Assessment Phase T1.3 T ender Data Works Contractor T endering and Site inspection Monitoring
contract and admin
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SABS Standards Division 1 Dr Lategan Road Groenkloof Or Private Bag X191 Pretoria 0001 Tel: +27 12 428 7911 Fax: +27 12 344 1568 website: www.sabs.co.za
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❑ TEN ENDER R DO DOCUMENT ➢ TENDER DOCUMENT IN PDF FORMAT ➢ OHS AUDIT QUESTIONNAIRE (EXCEL) ❑ RE RETURNABLE SCHE SCHEDULES ❑ TECHNICAL ➢ RETURNABLE SCHEDULES (FORMS A1 TO A13) IN WORD ➢ CONSULTANT TECHNICAL SUBMISSION (FORMS B1 TO B6) IN EXCEL) ❑ FINANCIAL ➢ CONSULTANT FINANCIAL SUBMISSION IN EXCEL ➢ FORM OF OFFER (WORD)
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❑ TEN ENDER R DO DOCUMENT A two envelope procedure will be applicable to this tender. ➢ A4 Booklet marked “Technical Proposal” ➢ Electronically completed Returnable Schedules on CD ➢ Insert the CD in the booklet ➢ Insert the following as hard copies: ➢
➢ D1/SBD61 Tenderer’s B-BBEE Verification Certificate ➢ Place and seal the signed and completed booklet with the electronically completed CD in an envelope marked “Technical Proposal”
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❑ A4 Booklet marked “Financial Proposal” with “warning not to open with Technical Proposal” ❑ Form of Offer C1.1.1 & Pricing Schedule and electronically completed CD ❑ Complete the B-BBEE status level contributor in the booklet ❑ Place and seal the signed and completed booklet with the electronically completed CD in an envelope marked “Financial Proposal—Do not open with Technical Proposal”
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4.13.5 Submit only the signed original tender offer 4.13.5 Wherever reference is made in the tender documentation for non- financial proposal it shall also mean technical proposal 4.13.1 Certificates to be submitted as listed in the schedule of returnable in a PDF format and be saved in the CD 4.13.1 Wherever it is a requirement that the tenderer has to provide hours to match the price tendered and failed to do so, such imbalance cannot be corrected and will be declared non- responsive
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Where there are JVs a consolidated BBBEE certificate will be submitted
4.1.1
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19 Clause Number Functionality
5.11.9
Key Personnel who will be:
consulting engineering projects
must indicate such in B2 and be accompanied with a letter of consent signed by the proposed individual.
in B1 & B2 returnable schedules
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21 Clause Number Due Diligence
5.11.9 In the event that a due diligence is performed as part of the tender evaluation, the due diligence report will be used to evaluate the tenderer’s ability to perform the contract. The due diligence will evaluate the overall risk associated with the
position of the tenderer and its ability to obtain the necessary guarantees or insurances;
resources in relation to the proposed tender;
risk) of the tenderer.
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FORM NO ELECTRONIC FORMAT FORM DESCRIPTION INITIAL IF COMPLETED ENVELOPE
A1 PDF CERTIFICATE OF ATTENDANCE AT CLARIFICATION MEETING *1 TECHNICAL PROPOSAL (1S ENVELOPE) A2.1 PDF CERTIFICATE OF AUTHORITY FOR SIGNATORY *1 A2.2 PDF DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT OUTSTANDING TO SANRAL *1 & *2 A2.3 PDF CERTIFICATE OF SINGLE TENDER SUBMISSION *1 & *2 A2.4 PDF CERTIFICATE OF FRONTING PRACTICES *1 & *2 A2.5 PDF DECLARATION FORM – MANAGEMENT OF DOMESTIC PROMINENT INFLUENTIAL PERSONS, FOREIGN PROMINENT PUBLIC OFFICIALS AND FOREIGN INFLUENTIAL NATIONALS *1 & *2 A2.6 PDF CERTIFICATE OF PERMISSION TO CONDUCT DUE DILIGENCE INVESTIGATION *1 & *2 A3.1 PDF COMPULSORY DECLARATION *1 & *2 A3.2 PDF CERTIFICATE OF INDEPENDENT TENDER *1 & *2 A3.3 PDF DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES *1 & *2 A3.4 PDF REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER DATABASE *1 & *2 A4 PDF SCHEDULE OF DEVIATIONS OR QUALIFICATIONS BY TENDERER *1 & *2 A5 PDF SCHEDULE OF ADDENDA TO TENDER DOCUMENTS *1 A6 PDF CERTIFICATES OF TAX COMPLIANCE *1 A7 PDF CERTIFICATE OF INSURANCE COVER *1 A8 PDF TENDERER’S REGISTERED FINANCIAL SERVICE PROVIDER LETTER AND BANK DETAILS *1 A9 PDF DECLARATION OF TENDERER’S LITIGATION HISTORY *1 A10 PDF SCHEDULE OF CURRENT COMMITMENTS *1 A11 PDF POSSIBLE COMMITMENTS OF KEY PERSON *1 A12 PDF CERTIFICATE OF COMPLIANCE WITH OCCUPATIONAL HEALTH AND SAFETY ACT, 1993 AND CONSTRUCTION REGULATIONS, 2014 AS WELL AS COID ACT, 1993 *1 A13 PDF SBD1 – INVITAITON TO BID AND TERMS AND CONDITIONS FOR BIDDING *1 & *2
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B1.1
MS EXCEL
KEY PERSON’S TECHNICAL/MANAGERIAL RECORD *1 B1.2
MS EXCEL
ALTERNATE KEY PERSON’S TECHNICAL/MANAGERIAL RECORD *1 B2.1
MS EXCEL
KEY PERSON’S QUALIFICATION AND REGISTRATION RECORD *1 B2.2
MS EXCEL
ALTERNATE KEY PERSON’S QUALIFICATION AND REGISTRATION RECORD *1 B3
MS EXCEL
TENDERER’S PROJECT STRUCTURE *1 B4 PDF CERTIFICATE OF QUALITY SYSTEMS *1 B5 PDF PRELIMINARY PROGRAMME (INCLUDING UNDERSTANDING AND APPROACH) *1 B6 PDF PAST PERFORMANCE ON REFERENCE PROJECTS *1 B7 PDF TARGETED ENTERPRISE/SUB-CONTRACTOR DETAILS AND DECLARATION *1 & *2 C2.4 PDF KEY PERSONS FOR THIS PROJECT AND SUMMARY OF NORMALISED HOURS TENDERED *1 & *3 D1 TENDERER’S B-BBEE VERIFICATION CERTIFICATE *1, *2 & *3
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C1.1.1 PDF FORM OF OFFER *2 & *3 FINANCIAL PROPOSAL (2ND ENVELOPE) C1.2.3 PDF CONTRACT DATA – INFORMATION PROVIDED BY THE TENDERER *2 C2.2
MS EXCEL
PRICING SCHEDULE *1 & *2 & *3 C2.3
MS EXCEL
SUMMARY OF PRICING SCHEDULE *1, *2 & *3 C2.4
MS EXCEL
KEY PERSONS FOR THIS PROJECT AND SUMMARY OF NORMALISED HOURS TENDERED *1, *2 & *3
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Clause Number Common Errors
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Clause Number Common Errors
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Financial Submission Booklet
1. No Form of Offer and Summary of Pricing schedule in Financial offer A4 booklet. 2. Scanned forms saved in separate folders – rather combine into one file. 3. Separate scorecards for JV submissions (Score ZERO for preference). 4. Incorrect project codes. 5. Do not ZIP files to the CD. Do not PASSWORD PROTECT files to the CD. 6. Check contents of your CDs before your submit your tender.
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3. Acceptance shall form an agreement between us according to the terms and conditions contained in this form and in the contract that is comprised of: Part C1: Agreements and Contract Data (including this Form of Acceptance), Part C2: Pricing Data, Part C3: Scope of the Work, Part C4: Site Information and Part C5: Annexure together with issued drawings and other documents, or parts thereof, which may be incorporated by reference into Parts C1 to C5 listed above. 4. Deviations and/or qualifications included in your offer as well as any changes to the terms of the offer agreed by us during the process of offer and acceptance shall not be valid unless contained in the appended schedule of deviations. (If no deviation state “There are no deviations, qualifications or changes to the documents.) Addenda issued during the tender period are deemed not to be deviations to the tender documents and schedules. 5. Notwithstanding the need to agree the mandate required by Section 37 of the Occupational Health and Safety Act (Act 85 of 1993), a pro-forma of which is attached for your reference, we hereby appoint you as our Agent in terms of Regulation 5(5) of the Construction Regulations, GNR 84 of 2014.
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5.1.7 SUB-CONTRACTING 5.1.7 The amount of work expressed as a percentage of the tendered contract value (incl VAT, excl provisional and prime cost sums but including site staff salaries) that will be undertaken by a Targeted Enterprise(s) selected by the Service Provider, either as a partnership, Joint Venture partner or sub-contractor, shall be a minimum of 30% (thirty percent) unless the tenderer is an EME or a QSE with a B-BBEE contributor status level of 1 or 2, in which case there are no sub-contracting requirements Targeted Enterprises from the Province in which the project is located shall participate in a minimum of 1/3 (one-third) of the specified requirement.
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8.4 Termination 8.4.1 The Employer may in addition to his rights under sub-clauses 6.4.2, 6.4.3 and 10.5 terminate the Contract by giving not less than thirty (30) days written notice thereof to the Service Provider after the occurrence of any of the following events: (a) if the Service Provider does not remedy a failure in the performance of his
notified thereof, or within any further period as the Employer may have subsequently approved in writing; (b) if the Service Provider becomes insolvent or bankrupt; or (c) if, as the result of Force Majeure, the Service Provider is unable to perform a material portion of the Services for a period of not less than sixty (60) days; (d) committing an offence in terms of clauses 6.1 and/or 6.4; (e) if the Service Provider acts in such a way, under this contract or any other contract with the Employer, that a statute relating to the combating of fraud, corruption, uncompetitive practice and the like can be invoked; or (f) if the Employer, at any time in its sole discretion determines that it no longer requires the completion of the Service by the Service Provider.”
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C2.1.8 Provisional and Prime Cost Sums: Each sum shall only be used, in whole or in part, in accordance with the Employer’s instructions and the Contract Price shall be adjusted accordingly. The total sum paid to the Service Provider shall include only such amounts, for the work, supplies or services to which the sum relates, as the Employer shall have instructed. For each sum, the Employer may instruct plant, materials or services to be procured by the Service Provider in accordance with the Employer’s policies, and for which there shall be included in the Contract Price:
under the Sum; and
quotation/tender process and evaluation, and all overhead charges and profit, tendered in the Pricing Schedule. Provided that for Prime Cost sums only where a percentage mark-up or lump sum mark-up is tendered, which shall exclude profit. The Service Provider shall produce all quotations, invoices, vouchers and accounts or receipts in substantiation of any claim under a sum. Any percentage adjustment or lump sum mark-up against the sum for handling fee, profits, etc. shall not be negative. The tendering of negative rates may render the tender offer non-responsive. Sheets are password protected – don’t fiddle!
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C.4.2 BACKGROUND The Employer envisaged to reseal and will issue a Works Contract tender prepared by the Employer concurrently with the tender for the services required under this Contract. The Employer, therefore require consulting engineering services for the following stages: Project Assessment, Administration and Monitoring of the Works Contract, Additional Duties related to the Contract, Quality Control: Works Contract and Close Out. C.4.3 DESCRIPTION OF THE SCOPE OF WORKS REQUIRED Under this contract the following services are required:
and 3.2.3)
Table C3.1.4(b) - AMW & CO)
3.9.1)
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C.4.3.1 PROJECT ASSESSMENT The Service Provider is required to commence with the project assessment immediately after project handover and complete it within 3 weeks. Under the Project Assessment phase, the Service Provider will be required to do the following:
(type and condition), all bridge balustrades (type and condition) and the existing road reserve fence.
reinstatement of unlined drains, cleaning out of lined drains, repairs to lined drains.
replaced which may damage the joint necessitating replacement) and if so determine the type of joint required.
appropriate interim solution e.g. guardrails across the bridge deck in front
the balustrade.
The assessment report should at least contain the items listed in Appendix F as well as all the requirements under additional duties.
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C.4.3.2 ADDITIONAL DUTIES The Service Provider is required to commence with the following duties immediately after the completion of the Project Assessment phase (i.e. not later than 2 weeks after project handover) and complete it within 2 weeks. Any work performed under additional duties will only be on instruction of the Employer. The Service Provider may be required to perform the following duties:
form of a reseal where the seal type (e.g. double seal) and binder type (e.g. bitumen rubber) need to be determined but may also consist of an Ultra-Thin Friction Course (UTFC) as a solution or alternative or even an asphalt surfacing (type and binder to be determined) in certain areas (e.g. intersections or urban areas) or over the full road section.
where a seal option was accepted.
selected surfacing/s, surface drainage repairs (where required), bridge joints (where required), balustrade solution/s (where required), road reserve fence repairs (where required) and ancillary works (e.g. road markings and road studs).
appropriate work items and quantities. Present the findings to the Employer an finalise the cost estimate of the Works.
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C.4.3.3 QUALITY CONTROL: WORKS CONTRACT The Service Provider is required to commence with the following activity immediately after project handover:
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Run Concurrently
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Run Concurrently
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