San Joaquin Avenue Water & Sewer M. Antonio Leyva, P.E. Michael - - PowerPoint PPT Presentation

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San Joaquin Avenue Water & Sewer M. Antonio Leyva, P.E. Michael - - PowerPoint PPT Presentation

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San Joaquin Avenue Water & Sewer M. Antonio Leyva, P.E. Michael Pieprzica, P.E. Manager Engineering Project Engineer of Record Carmen C. Groth, P.E. Cara C. Tackett, P.E. Project Engineer Project Engineer of Record Marisol Robles

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SLIDE 1

Non-mandatory Pre-Bid Meeting July 22, 2019

  • M. Antonio Leyva, P.E.

Manager – Engineering

Carmen C. Groth, P.E.

Project Engineer

Marisol Robles

SMWVB Program Manager

Jonathan Miranda, MSJP

Contract Administrator

Michael Pieprzica, P.E.

Project Engineer of Record

Cara C. Tackett, P.E.

Project Engineer of Record

San Joaquin Avenue Water & Sewer

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July 22, 2019 Page 2

San Joaquin Avenue Water & Sewer

Oral Statements

Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms

  • r conditions within the Plans and Specifications of this
  • Project. Changes, if any, will be addressed in writing only via

an Addendum.

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July 22, 2019 Page 3

San Joaquin Avenue Water & Sewer

Agenda

  • General Information
  • Small, Minority, Women

and Veteran-Owned Business (SMWVB Requirements)

  • IFB Schedule
  • Bid Packet Preparation
  • Statement of Bidder’s Experience
  • Contract Requirements
  • Vendor Registration
  • Key Reminders
  • Technical Information
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July 22, 2019 Page 4

San Joaquin Avenue Water & Sewer

General Information

  • This is a Non-Mandatory pre-bid meeting.
  • This presentation and the sign-in sheet will be posted to the

SAWS website.

  • The construction estimate is $2,492,887.70
  • Construction services being procured through IFB
  • Completion is scheduled for 270 calendar days.
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July 22, 2019 Page 5

San Joaquin Avenue Water & Sewer

IFB Schedule

Questions Due July 26, 2019 10:00 AM (CT) Answers Posted August 1, 2019 4:00 PM (CT) Bids Due August 9, 2019 1:30 PM (CT) Lowest Responsible Bidder Notified August 2019

Board Award September 2019

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July 22, 2019 Page 6

San Joaquin Avenue Water & Sewer

Bid Packet Preparation

  • Utilize the Bid Packet Checklist within the specifications
  • Statement of Bidder’s Experience to be completed and included by all

Bidders

  • Company information packet, statement regarding ability to complete

the project, and W-9 also to be included by all Bidders

  • Double check all mathematical calculations and verify all extensions
  • Addendums are now acknowledged on the Bid Proposals
  • Ensure Mob and Prep of ROW do not exceed the percentage
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July 22, 2019 Page 7

San Joaquin Avenue Water & Sewer

Statement of Bidder’s Experience

  • Statement of Bidders Experience form required for this project
  • Bidder should use the checkboxes to confirm that the similar projects

meets the requirements

  • Requirements vary for all 3 projects
  • Point of contact should be the Owner (not the design engineer)
  • Work performed should be done by the contractor as the prime (not as

a sub)

  • Reference contact information should be verified prior to submitting
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July 22, 2019 Page 8

San Joaquin Avenue Water & Sewer

Contract Requirements

  • Certified payroll to be submitted on weekly basis
  • Wage decisions are included within the specifications
  • Contractors to utilize LCPTracker
  • Site visits are random and unannounced
  • Interviews will be Conducted and will be private & confidential
  • Payroll records are subject to review
  • All apprenticeship programs will need to be approved by Department of Labor prior

to starting

  • Contractors are responsible for sub-contractor payroll
  • Late payrolls delay contractor payments from SAWS

Prevailing Wage Rate and Labor Standards – Section 2.10 of the General Conditions

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July 22, 2019 Page 9

San Joaquin Avenue Water & Sewer

Contract Requirements

  • Insurance requirements are found in Section 5.7 of the GCs

– Builder’s Risk is replaced by Installation Floater coverage (see Supplemental Conditions) – Maintain insurance coverage during the construction of this Project

  • Compliant prior to executing the contract
  • Will ask for insurance prior to Board award to expedite

execution of the contract

– Any deficiencies must be corrected prior to Board award

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July 22, 2019 Page 10

San Joaquin Avenue Water & Sewer

Vendor Registration & Notification (VRN)

  • Please register through SAWS

Vendor Registration Program on the SAWS website at www.saws.org to ensure access to the latest information.

  • To receive updates on specific projects, registered vendors

must ‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the Notify Me box.

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San Joaquin Avenue Water & Sewer

Key Reminders

  • All questions should be sent in writing to the corresponding Contract

Administrator by email or fax.

  • Please identify the project by its associated solicitation number.
  • Contractors should not contact the SAWS project engineer, the consultants

for this project or any other SAWS staff up until Board award.

  • Late bids will not be accepted and will be returned unopened.
  • If mailing bids, ensure that sufficient time is allowed for the package to reach

SAWS.

  • If bids will be delivered in person to SAWS, Respondents should allow

sufficient travel time, as well as time to check in at the guard station.

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July 22, 2019 Page 12

San Joaquin Avenue Water & Sewer

Aspirational SMWB Goal

Industry Aspirational SMWB Goal Construction 20%

The aspirational SMWB goal is 20% of your total bid price.

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San Joaquin Avenue Water & Sewer

Accepted SMWVB Certification Agency

  • South Central

T exas Regional Certification Agency

(Includes the Texas Historically Underutilized Business “HUB” Program) Minimum Qualifications for SMWVB recognition:

  • SBE-Certified (even MBEs and WBEs)
  • Local office or local equipment yard
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San Joaquin Avenue Water & Sewer

Accepted SMWVB Certifications

  • Small Business Enterprise (SBE)
  • Minority Business Enterprise (MBE) (Includes AABE; ABE;

HABE and NABE)

  • Woman-owned Business Enterprise (WBE)
  • Veteran-owned Business Enterprise (Tracked)
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San Joaquin Avenue Water & Sewer

Good Faith Effort Plan (GFEP) FAQs

  • Q: Is the 20% SMWB goal mandatory?

A: No, but we ask prime contractors to do their best with good faith outreach efforts. If the goal is not met, proof

  • f outreach efforts is required with the submittal.
  • Q: What if I am having trouble finding SMWB subcontractors?

A: Please email the SMWVB Program Manager with the scopes of work you are seeking. You will receive lists of local SMWVB-certified firms to contact.

  • Q: What if my business is SMWB-certified? Do I need to find SMWB subs?

A: If your firm is SMWVB-certified, you will most likely meet the goal. However, the GFEP is a required document, and a good faith outreach effort is still necessary.

  • Q: Do I need to include all my subcontractors in the GFEP or just those that qualify towards the

SMWB goal? A: All subcontractors need to be included in the GFEP , even those that may not count towards the SMWB goal.

  • Q: What if I have questions about the GFEP?

A: Please contact the SMWVB Program Manager at 210-233-3420, or at Marisol.Robles@saws.org . GFEP questions can be asked at any time before the submittal is due.

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San Joaquin Avenue Water & Sewer

Post Award: Subcontractor Payment & Utilization Reporting (S.P .U.R.) System

  • 1. Subcontractor & Supplier Payment Tracking
  • 2. Subcontractor and Supplier Additions or Substitutions
  • 3. LCP Tracker
  • 4. Must be Current and Accurate before Retainage is released

https://saws.smwvb.com

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San Joaquin Avenue Water & Sewer

Contact Information

Contact Name Title Telephone Number Email address Jonathan Miranda Contract Administrator 210-233-3460 Jonathan.Miranda@saws.org Marisol Robles SMWVB Program Manager 210-233-3420 Marisol.Robles@saws.org

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San Joaquin Avenue Water & Sewer

Contract Background

  • Sealed bids are requested by the San Antonio Water System for

the construction of approximately 6,500 linear feet of 8-inch PVC water main via open cut method, approximately 2,439 linear feet (LF) of 8-inch sanitary sewer main and approximately 400 linear feet of 10-inch sanitary sewer main via pipe bursting method.

  • Project Fund will finance this expenditure included in the CY

2019.

  • Contractor is to become familiar with the plans, specifications, and

project site.

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San Joaquin Avenue Water & Sewer

Project Location Map

  • Arboleda Street from Ceralvo Street to

Castroville Road

  • San Joaquin Avenue from Akron Avenue

to Enrique M. Barrera Pkwy (Old Hwy 90)

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San Joaquin Avenue Water & Sewer

Contract Background

  • Contractor to submit a completion report when the project is

complete

– Pre and post MPEG-1 video and video logs – Any tests and/or submittals specified in the Contract Documents

  • Payment

– The unit price cost for items shall include all the necessary incidental work as subsidiary to the item unless otherwise specifically called out in the plans or approved by SAWS Special Conditions

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San Joaquin Avenue Water & Sewer

Contract Requirements

  • Worksite

– No excavation work of any kind may begin until authorized by SAWS – Preliminary work such as televising, utility investigation/potholing, setup and testing of bypass pumping may not begin until approval in writing by SAWS

  • Consent Decree Notice Provisions

– Retention of documents – Notification of events that may cause delay – Liability for stipulated penalties Supplemental Conditions - Continued

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San Joaquin Avenue Water & Sewer

Contract Requirements

  • Contractor shall perform the Work with its own organization on at least 40% of the

total original contract price.

  • Liquidated damages will be assessed as follows for final completion extending

beyond contract time of all Project Phases:

  • Any days tallied after 42 days will be assessed as a Tier 6 rate.

Supplemental Conditions

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San Joaquin Avenue Water & Sewer

  • Revision to SAWS Standard Specification Item No. 854 Sanitary Sewer Laterals

– Related to Clean Out Construction and Payment

  • Revision to SAWS Standard Specification Item No. 864-S1 Bypass Pumping Small

Diameter Sanitary Sewers

– Related to Measurement and Payment

  • Revision to SAWS Standard Specification Item No. 866 Sewer Main Television

Inspection

– Various changes including addition of Sewer Main Pre-Television Inspection Items

  • Revision to SAWS Standard Specification Item No. 1114 Pre-Construction

Video

– Changes submittal requirement from one (1) copy to two (2) copies of the completed DVD for the entire project

Contract Requirements

Special Provisions to Technical Specifications (Sewer)

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San Joaquin Avenue Water & Sewer

  • Specification Item 910 Manhole Rehabilitation Specification

– Outlines specifications for Manhole Rehabilitation Activities.

  • SAWS Memo dated February 11, 2017

– Provides update to the City of San Antonio’s Construction Stormwater Ordinance (Ord 94002) effective January 1, 2017.

Contract Requirements

Additional Documents (Sewer)

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San Joaquin Avenue Water & Sewer

  • City of San Antonio right-of-way permit
  • Traffic control plans for sewer pipe bursting activities are included in the

plan set

  • City Tree Coordination Memo dated April 4, 2019

– City arborist pre-construction inspection required prior to start of work

Contract Requirements

Permits and Other (Sewer)

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San Joaquin Avenue Water & Sewer

Project Requirements

  • Multiple utilities present within project limits:

– Storm Sewer, Gas, Underground Electric, Water (AC), Communications, etc.

  • The are multiple Storm Sewer lines that will need to be exposed prior to

and during pipe bursting activates to avoid damage to the storm drain.

  • As noted on the plans the Contractor shall locate and expose all gas service

lines that cross the existing SAWS sewer main to be pipe bursted prior to and during the pipe bursting process to avoid damage to the gas service.

Project Details (Sewer)

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San Joaquin Avenue Water & Sewer

Project Requirements

  • Depths associated with the pipe bursting activities are shown on the plans at the MH

vertical footage (VF).

  • Lateral placements were based on available CCTV inspections and SAWS Block Maps. The

Contractor is responsible for the verification of the sewer lateral locations before construction begins. Some services shown might not be existing and will need to be installed as shown on plans. Contractor to notify SAWS and Engineer of discrepancies.

  • As part of the lateral installation the contractor shall Saw Cut, Remove, and Replace

(where applicable)

– Seven (7) LF of Concrete Curb (line items 103.1, 500.1, and 500.4) – 4’x4’ section of Concrete Sidewalk (line items 103.3 and 502.1)

Project Details Continued (Sewer)

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San Joaquin Avenue Water & Sewer

Water main break/Leak Repair

  • This specification was changed from L.F to Lump-Sum.

Contract Requirements

Special Provisions to Technical Specifications (Water)

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July 22, 2019 Page 29

San Joaquin Avenue Water & Sewer

Temporary Water

  • This special specification is included to account for temporary water main and

services during a main break and a phase change

Contract Requirements

Special Provisions to Special Specifications (Water)

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San Joaquin Avenue Water & Sewer

  • Tree preservation permits
  • ROW permits

Contract Requirements

Permits and Other (Water)

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San Joaquin Avenue Water & Sewer

Project Requirements

Water replacement

  • This project includes replacing the 8” water main along San Joaquin Ave (from Old

Hwy 90 to Eldridge Ave) and Arboleda (from Ceralvo St to Castroville Rd)

  • Relay, Relocate and new services are included
  • Phasing has been specified to avoid possible conflicts with existing A.C main and to

limit interruptions to the services. Project Details (Water)

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San Joaquin Avenue Water & Sewer

Tie In and utility crossings

  • All the services along San Joaquin cross the storm drain and gas main.
  • Water main and SD crossings at inlets.
  • SD Crossing near the Tie In at Cesar Chavez (typical side

streets). Project Details Continued (Water)

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San Joaquin Avenue Water & Sewer

Phase 1-2

  • Approximately at station 8+70 near Monterey

St,

  • Before beginning Phase 2, cap Phase 1, Test,

Chlorinate, and turn over for service.

  • Remove the approximately 52 L.F of existing

AC main (to avoid main break).

  • After the completion of Phase 2 tie the new

8” main from Phase 2 to main from Phase 1

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San Joaquin Avenue Water & Sewer

Phase 2-3

  • Approximately Sta. 25+92 near El Paso St.
  • Temporary services to be provided to the 2 lots during the

removal of existing main and installation of new main.

  • Before beginning the phase 3, existing 8” A.C main has to be

removed.

  • After the pressure test, chlorination of Phase 3 main, tie the

new main from Phase 3 to the existing main from Phase 2. and transfer temp services over to Phase 3 main.

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Tie In and utility crossings

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Tie In

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Tie in

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Tie In

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Tie In

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Tie In Arboleda

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Project Site

Removal of Hackberry with Decay - NSPI

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QUESTIONS?

Reminder: Oral statements or discussion during the pre-bid meeting today will not be binding, nor will it change or affect the terms or conditions within the Plans and Specifications of this

  • Project. Changes, if any, will be addressed in writing only via an Addendum.
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SLIDE 43

Non-mandatory Pre-Bid Meeting July 22, 2019

  • M. Antonio Leyva, P.E.

Manager – Engineering

Carmen C. Groth, P.E.

Project Engineer

Marisol Robles

SMWVB Program Manager

Jonathan Miranda, MSJP

Contract Administrator

Michael Pieprzica, P.E.

Project Engineer of Record

Cara C. Tackett, P.E.

Project Engineer of Record

San Joaquin Avenue Water & Sewer