Regular Meeting Agenda for the Board of Directors Monday, May 21, - PowerPoint PPT Presentation

Regular Meeting Agenda for the Board of Directors Monday, May 21, 2018

Agenda • 1. Public Comment • 2. Consent Calendar o Approve Minutes for: • Regular Board Meeting May 7, 2018.

3. Accounts Payables Arvin Community Services District Payables for February/March 2018 Monday, May 21, 2018

Vendor Amount Status # 2 Aflac- ( employee dues may 2018) $ 560.38 3 Argo Chemical (chlorine for wells) $ 1,861.45 1 AT&T Cellphone Service $ 577.56 4 BC- laboratories- ( samples april 2018; Bacteriologicals) $ 4,700.00 paid 5 CNH- Industrial Capital- Backhoe lease payment $ 1,835.37 paid 6 Corbin Willits Systems Inc (MOMS Software) $ 260.79 7 Dee Jaspar and Associates- ( genereal fees, 123 TCP fees april 2018) $ 5,109.61 paid 8 Ferguson (80ft - 4" C900, 20ft - 12" C900) $ 564.65 9 Ferguson (3/4" Corps, 5 - MJ 8" kits, 3 - MJ 4" Kits, 8" gate valve, 4" gate valve) $ 1,913.88 10 Guttierrez Refrigeration- ( maintanance for both ac units office) $ 180.00 paid 11 John Hancock USA- ( general manager contribution payroll ending may 13, 2018) $ 242.31 paid 12 Kern County Public Works- (green waste) $ 40.05 paid 13 Kern print Services- ( envelope order) $ 211.71 paid 14 O' Reilly Auto Parts- ( blue trailer light) $ 5.19 paid 15 PG&E- 0020431397-7 ( well no. 10 and 11) $ 26,610.25 paid 16 PG&E- 4472256989-2 ( shop services) $ 11.48 17 PG&E- 3069482424-1 ( well no. 6 services) $ 387.38 18 PG&E- 3569445887-4 ( Booster station) $ 679.42 19 PG&E- 9892684436-0 ( 309 campus dr services) $ 467.60 20 PG&E- 8101018927-2 ( well no. 8 services) $ 176.40 21 Rabobank Visa- ( owpsacstate, fedex, tractor supply, office depot, california rural water, dollar tree, la fogata, dollar general) $ 1,862.30 paid 22 Raymond's Trophy- ( 1x3 name badge for office clerks magnet back) $ 19.20 paid 23 R&M Servie Solutions, Inc (4" double line stop on Haven Drive and Grove Street; 4" valve installation) $ 6,000.00 24 R&M Servie Solutions, Inc (4" single line stop on Haven Drive and Santa Rosa; 4" valve installation) $ 3,000.00 25 R&M Service Solutions, Inc. (4" double line stop, 8" double line stop on Walnut Drive and Hood Street; 3 valve installations) $ 18,000.00 26 Spectrum ( Office Services from m5/20/18 - 6/19/18) $ 402.41 27 Witcher Electric, Inc. (Well #11 PLC and calibrate High Discharge Pressure, fixed air compressor leak) $ 735.54 28 West Air Gases- ( booster station) $ 24.50 paid Totals $ 76,439.43

4. Presentation: District’s Monthly Operations Review April 2018 • RCAC POU Sampling • Water Loss % • Service Request • Delinquent Accounts • Hours Worked • General Fund • EROD Account

RCAC POU Sampling ACSD Average Arsenic Levels 35 32 30 29 27 27 25 25 25 25 24 23 22 21 21 20 20 20 18 17 16 16 15 15 15 15 14 14 14 13 13 13 13 13 12 12 11 10 10 9 10 9 9 5 0

RCAC POU Sampling ACSD Average 1,2,3-TCP Levels (Parts Per Trillion) 50 40 38 30 30 20 20 18 16 10 5 5 5 5 5 5 5 5 0 0 0 0 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 -10

2018 Water Loss % 70.00 18% 62.55 16% 16% 16% 60.00 52.84 14% 14% 48.89 50.00 47.53 46.88 45.52 12% 41.30 40.92 40.00 10% 8% 30.00 6% 20.00 4% 3% 10.00 2% - - - - - - - - - - - - - - - - - 0% Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 1 2 3 4 5 6 7 8 9 10 11 12 Water Water Pumped Water Loss Sales MG Percentage MG

2018 Service Request 140 120 11 100 30 25 7 80 4 9 3 20 60 36 8 45 40 28 41 20 23 20 0 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Turn-offs New Service Customer Request Costumer Complaints Other

900 $5,000.00 Deliquent Accounts 10% Late Fee $4,500.00 800 $4,346.35 $4,000.00 700 $3,500.00 $3,464.71 600 $3,155.24 $2,991.78 $3,000.00 500 $2,500.00 853 400 $2,000.00 640 615 300 $1,500.00 200 $1,000.00 241 100 $500.00 0 $- Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Accounts 615 853 640 241 Penalties $2,991.78 $4,346.35 $3,155.24 $3,464.71

Door Tags - 2nd Notice $5,000.00 350 $4,470.00 $4,440.00 $4,500.00 300 $4,000.00 $3,615.00 250 $3,500.00 $3,000.00 $2,985.00 200 $2,500.00 150 298 296 $2,000.00 241 $1,500.00 100 199 $1,000.00 50 $500.00 17 8 6 5 $- 0 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Accounts 296 298 199 241 Extensions 17 8 6 5 Penalties $4,440.00 $4,470.00 $2,985.00 $3,615.00

Turn-Offs 35 $1,200.00 $1,015.00 30 $1,000.00 $875.00 25 $800.00 NUMBER OF ACCOUNTS 20 $600.00 $560.00 $560.00 15 29 12 25 $400.00 10 16 16 6 $200.00 5 4 2 0 $- Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Accounts 29 25 16 16 Extensions 6 4 2 12 Penalties $1,015.00 $875.00 $560.00 $560.00

$500,000.00 Running Balance 10/12/16 - 5/18/18 $450,000.00 $440,756.28 $395,131.74 $400,000.00 $350,000.00 $300,000.00 $250,000.00 $196,558.10 $200,000.00 $125,115.97 $150,000.00 $100,000.00 $50,000.00 $20,131.40 $-

Running Balance EROD Account 10/12/2016 - 5/4/2018 $1,400,000.00 $1,224,304.92 $1,200,000.00 $972,051.16 $1,000,000.00 $798,363.07 $800,000.00 $600,000.00 $570,841.11 $400,000.00 $200,000.00 $0.00

5. Report of Completion of Emergency Valve Replacement Project

6. Staff Comments • General Manager Raul Barraza, Jr. • Legal Counsel Alan J. Peake • District Engineer Dee Jaspar

7. Board Director Comments • Board Director Alvarez • Board Director Rodriguez • Board Director Moreno • Vice President Gallardo • President Urueta

8. Adjournment Next Meeting Dates: ➢ KGA: May 21, 2018 at 6:00 p.m. o June 4, 2018 at 6:00 p.m. o June 18, 2018 at 6:00 p.m.