PROPERTY OWNERS MEETING SEWER SERVICE RATES Crystal Springs County - - PowerPoint PPT Presentation

PROPERTY OWNERS MEETING SEWER SERVICE RATES

Crystal Springs County Sanitation District Crystal Springs County Sanitation District (District) (District)

Highlands Elementary School Highlands Elementary School 2320 Newport Street 2320 Newport Street San Mateo Highlands San Mateo Highlands May 4, 2010 May 4, 2010 6:30 P.M. 6:30 P.M.

County of San Mateo County of San Mateo Department of Public Works Department of Public Works

MEETING PURPOSE

What’s Taken Place Since Public Meeting Last Year Recommended Rate

• Composition of Rate

SUMMARY OF EVENTS

• Administrative Civil Liabilities Claim / Cease and

Desist Order

• Flow Monitoring / Hydraulic Modeling
• District Flow Meter Study / Recommendations
• Disputed Outstanding Debt to City
• Communication with the Town & City Regarding

Past and Future Costs

• State Revolving Fund Loan

ADMINISTRATIVE CIVIL LIABILITIES / CEASE AND DESIST ORDER

• Effective March 11, 2009 the District, City of San Mateo,

and Hillsborough were issued an Administrative Civil Liabilities (ACL) and Cease and Desist Order (CDO)

• ACL (fines) and CDO (requirements) are enforcement

tools used by the Regional Water Quality Control Board to reduce sewer system overflows

• ACL fines were based on sewer system overflows

between December 1, 2004 through May 31, 2008

• District sewer system overflows primarily caused by root

intrusion into sewer mains

• Administrative Civil Liabilities claim against each agency:
• District – $23,375 (paid in April 2009)
• Hillsborough – $175,000 payment & $225,000 for a

Supplemental Environmental Project

• San Mateo –

$190,000 payment & $760,000 for a Supplemental Environmental Project

• Administrative Civil Liabilities - $5,000 per day or $10

per gallon for sewer system overflows

• Non-compliance with the CDO can result in additional

fines

WHAT WERE THE FINES?

January 2009 – installed flow meters June 11, 2009 – completed State Revolving Fund loan application June 15, 2009 – submitted overflow response plan CDO REQUIREMENTS COMPLETED SO FAR…

November 15, 2009 – submitted the following reports:

• 1. Sewer System Cleaning and Root Control Program Report
• 2. Maintenance Management System Report
• 3. Fats, Oils and Grease Control Report
• 4. Sewer Pipe and Manhole Inspection and Condition

Assessment Plan and Annual Report

• 5. Collaborative Implementation Report - prepared and

submitted by City of San Mateo

March 11, 2010 – submitted preliminary financial plan for District capital improvement projects Collaborative Implementation Study (District, Hillsborough, and City of SM) is under way

UPCOMING CDO REQUIREMENTS AND DUE DATES

Order Requirements Order Requirements Due Date Due Date 1.

• 1. Annual Reports:

Annual Reports:

• Sewer System Cleaning and Root Control Program

Sewer System Cleaning and Root Control Program

• Collection System Flow Monitoring Results

Collection System Flow Monitoring Results

• Infrastructure Renewal

Infrastructure Renewal

May 15, May 15, 2010 2010 2.

• 2. Sewer Main and Manhole Inspections for Condition

Sewer Main and Manhole Inspections for Condition Assessment Program Assessment Program – – Phase I Phase I Jul Jul – – Aug Aug 2010 2010 3.

• 3. Commence Development of Plans and

Commence Development of Plans and Specifications for District CIP Specifications for District CIP

• Sept. 11,
• Sept. 11,

2010 2010 4.

• 4. Progress Report Summarizing Inspection Methods

Progress Report Summarizing Inspection Methods and Findings of Condition Assessments During and Findings of Condition Assessments During Previous Year Previous Year

• Nov. 15,
• Nov. 15,

2010 2010 5.

• 5. Sewer Main and Manhole Inspections for Condition

Sewer Main and Manhole Inspections for Condition Assessment Program Assessment Program – – Phase II Phase II Apr Apr – – May May 2011 2011

In District Capital Improvement Projects

8 remaining Capital Improvement Projects from Sewer Master Plan - $2.5 Million (cost per ERU $103/year if financed by State Revolving Fund loan)

CAPITAL IMPROVEMENT PROJECTS REQUIRED BY CEASE AND DESIST ORDER

Downstream Capital Improvement Projects

District will be required to pay a proportionate share of trunk line projects outside of the District (City and Town) over time:

• Town of Hillsborough ($239/ERU for FY 10-11)
• Crystal Springs-El Cerrito Trunk, Ph II or Detention - $8.6 Mil. (District

37% of $8.6 Mil.)

City of San Mateo ($314/ERU for FY 10-11)

• El Cerrito Relief Sewer Line - $15 Mil.
• Force Main - Dale Ave to WWTP - $18 Mil.
• Other future projects (2013 and Beyond)

WWTP Expansion, Ph III - $10 Mil. WWTP Hydraulic Improvements - $10 Mil. Other WWTP Projects - $60 Mil.

Total Estimated Cost = $121.6 Million

Estimated District share = $ 18.1 Million

CAPITAL IMPROVEMENT PROJECTS REQUIRED BY CEASE AND DESIST ORDER

FLOW MONITORING / HYDRAULIC MODELING

• Consultant completed flow monitoring study for District,

City of San Mateo, and Hillsborough in 2009

• Study Findings:

1) Confirmed that District meter was reading high by 25-30% 2) Flow to Treatment Plant from District = 4% of total sewage treated at the sewage treatment plant 3) Flow increases during wet weather events due to Infiltration/Inflow in all jurisdictions

DISTRICT FLOW METER STUDY / RECOMMENDATIONS

• Study has determined that District flow meter is reading

high (Average Flows at 26% and Peak Flows at 29%)

• Meter replacement options range from $25,000 to

$120,000

DISPUTED OUTSTANDING DEBT TO CITY

Outstanding debt through March 2010 is $1.1 million District is proposing a $1.5 million credit towards the

• utstanding debt due to inaccurate metering

(covering FY 2005-06 through FY 2008-09)

COMMUNICATIONS WITH CITY OF SAN MATEO & HILLSBOROUGH:

• Inaccuracy of District flow meter – Provided Analysis

(Historical data and Engineering Methods) and Validation Data

• Re-calculated percentages and costs based on flow

reduction – effective with FY2007-08 payments

• District’s overpayment and request for credit for past four

years

• Working with County Counsel and City/Town Attorneys to

resolve dispute

• Future capital improvement projects costs and timelines

District has applied for SRF loan to finance District’s remaining 8 capital improvement projects identified in the Sewer Master Plan (estimated cost $2.5 million) May 19, 2009 – Board of Supervisors (BOS) approved submittal of application November 3, 2009 - BOS dedicated "capital improvement program component" of the annual revenue collected through sewer service charge for loan repayment Approximate cost to each equivalent residential unit is $103/year for 20 years

STATE REVOLVING FUND (SRF) LOAN

• District receives sewer service charges and limited

property taxes within the District boundaries to fund sewer service

• The sewer service charges are a fee for service, not a

tax

• District collects sewer service charges on the tax bill

because it is the least costly way to collect the fee

RECOMMENDED RATE & RATE SETTING PROCESS

DISTRICT IS AN INDEPENDENT ENTITY WITH ITS OWN SEPARATE BUDGET

$1,200 per year per equivalent residential unit

(Current Rate - $1,000 per year)

• Proposed increase of $16.67 per month
• One year rate proposed
• Supports District capital improvement projects through

State Revolving Fund Loan Program

• Supports anticipated downstream capital improvement

project costs but not fully fund all work required by Regional Water Quality Control Board Cease and Desist Order

RECOMMENDED RATE FOR 2010-11:

Out of District expenditures are based on reduced flow percentages and to be financed by SRF loans or bonds Current Outstanding City of San Mateo Debt is $1.1 Million – Not included in rate calculation Remaining County General Fund Loan will be $600,000

COMPOSITION OF PROPOSED RATE PER ERU ($1,200 PER YEAR)

2010 2010-

• 11

11 Revenue Revenue Sewer Service Charges Sewer Service Charges $ 1,200 $ 1,200 Property Tax Property Tax $ 29 $ 29 Interest Interest $ $ 3 3 Sub Sub-

• total

total $ 1,231 $ 1,231 Expenditure Expenditure Operation & Maintenance Operation & Maintenance $ 234 $ 234 Treatment Treatment $ 271 $ 271 Out of District CIP Out of District CIP $ 586 $ 586 District CIP (SRF) District CIP (SRF) $ 103 $ 103 Regulations Regulations $ 22 $ 22 CDO Compliance CDO Compliance $ 169 $ 169 Sub Sub-

• total

total $ 1,384 $ 1,384 Difference Difference $ (153) $ (153)

COMPOSITION OF PROPOSED RATE PER ERU ($1,200 PER YEAR)

2010 2010-

• 11

11 Revenue Revenue Sewer Service Charges Sewer Service Charges $ 1,200 $ 1,200 Property Tax Property Tax $ 29 $ 29 Interest Interest $ $ 3 3 Sub Sub-

• total

total $ 1,231 $ 1,231 Expenditure Expenditure Operation & Maintenance Operation & Maintenance $ 234 $ 234 Treatment Treatment $ 271 $ 271 Out of District CIP Out of District CIP $ 586 $ 586 District CIP (SRF) District CIP (SRF) $ 103 $ 103 Regulations Regulations $ 22 $ 22 CDO Compliance CDO Compliance $ 169 $ 169 Sub Sub-

• total

total $ 1,384 $ 1,384 Difference Difference $ (153) $ (153)

• Approx. $586
• f your annual

charges (49%) go toward paying for the improvements

• f facilities that

treat and transport sewage from the District

FY 2010-11 SEWER RATE COMPARISON WITH NEIGHBORING JURISDITIONS

Agency / District Agency / District FY 2010 FY 2010-

• 11

11 Rate Rate Town of Hillsborough Town of Hillsborough $1,658 $1,658 Burlingame Hills SMD Burlingame Hills SMD $1,350 * $1,350 * Crystal Springs CSD Crystal Springs CSD $1,200 * $1,200 * City of Burlingame City of Burlingame $588 $588 City of San Carlos City of San Carlos $562 $562 City of Foster City City of Foster City $569 * $569 * City of San Mateo City of San Mateo $509* $509* * Denotes proposed annual rate

RATE SETTING PROCESS

Key Dates Actions June 8, 2010 June 8, 2010 Introduce Ordinance with proposed sewer service rate for FY 2010-11 and set Public Hearing for July 27 July 27. July 27, 2010 July 27, 2010 Hold public hearing, adopt Ordinance setting rate, and adopt FY 2010-11 Sewer Service Charges Report based on the adopted rate.

• Mainline (Blockage)
• Customer Sewer Laterals

Emergency Response 24 Hours a Day, 7 Days a Week Call (650) 363-4100 to Report Sewer Overflows

CONTACT INFORMATION

Please e Please e-

• mail your comments and questions to:

mail your comments and questions to: sewers@co.sanmateo.ca.us sewers@co.sanmateo.ca.us Information is available on our website at: Information is available on our website at: http://www.co.sanmateo.ca.us http://www.co.sanmateo.ca.us/sewers /sewers

THANK YOU!

QUESTIONS?