Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION - - PowerPoint PPT Presentation

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Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION - - PowerPoint PPT Presentation

Sep 07, 2022 36 likes •417 views

Pre-Bid Meeting CITY OF PHOENIX REQUEST FOR BIDS AVIATION DEPARTMENT PHOENIX SKY HARBOR INTERNATIONAL AIRPORT TERMINAL 4 GARAGE LIGHTING REPLACEMENT DESIGN-BID-BUILD PROJECT NO. AV15000052 September 10, 2018 1 Welcome and Introductions

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CITY OF PHOENIX REQUEST FOR BIDS AVIATION DEPARTMENT PHOENIX SKY HARBOR INTERNATIONAL AIRPORT TERMINAL 4 GARAGE LIGHTING REPLACEMENT DESIGN-BID-BUILD

PROJECT NO. AV15000052 September 10, 2018

Pre-Bid Meeting

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Michael Soto, Contracts Specialist

Point of Contact for Submittals and RFB Questions Office of the City Engineer michael.soto@phoenix.gov (602) 273-3488

John Kliethermes, Project Manager

Aviation Department

Gloria Hucher, Compliance Assistant

Point of Contact for SBE Questions Equal Opportunity Department gloria.hucher@phoenix.gov (602) 495-0887

Welcome and Introductions

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 Sign-in please  Sign-in sheet and PowerPoint will be posted on Procurement’s website:

https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ CFB ■ Addendum (if applicable)

It is your responsibility as an RFB holder to determine, prior to submittal, if any Addendums have been issued  Please hold questions until Q&A period  This is the ONLY opportunity to discuss this project with City staff

Meeting Overview

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 All Firms SHOULD Be Registered in the Vendor

Management System PRIOR TO SUBMITTING A PROPOSAL

 New Firms – After Registering, the City will send an

e-mail with a vendor number approx. in 2 days

 NEW: The VENDOR NUMBER is to be included on

the cover of the Statement Of Qualifications OR Proposal package envelope. Information on how to register with the City is available at:

 https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

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 SBE Program Requirements  Project Description and Scope of Work  Submittal Requirements  Bids Due Date  Questions?

Agenda

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SBE Program Requirements

Gloria Hucher, Compliance Assistant

Equal Opportunity Department

business.relations.eod@phoenix.gov

(602) 495-0887

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SBE Program

 Phoenix Mayor and City Council have a long standing commitment to fostering the participation of small businesses in all aspects of the City’s contracting efforts.

 The City of Phoenix

strives to advance the economic growth of small businesses through its Small Business Enterprise (SBE) Program.

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The Equal Opportunity Department is responsible for ensuring contractors and consultants achieve full compliance with all requirements related to the Small Business Enterprise (SBE) Program:

SBE Program

  • Solicitation
  • Bid Verification
  • Subcontractors

Approval

  • Compliance Monitoring
  • Sanctions and

Penalties

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 The City of Phoenix SBE Goals Committee has established an SBE participation goal of 2% for this contract.  The successful bidder is required to meet or exceed the Required SBE Goal for ALL work performed on the construction contract.  The Prime Contractor is required to demonstrate good faith efforts to utilize certified SBE firms to achieve this goal during the life of this contract.

SBE Program Requirements

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MUST PROVIDE AT SUBMITTAL

 Contractor’s Statement of Proposed SBE Utilization  Letters of Intent to Perform as an SBE Subcontractor /

Supplier Failure to submit complete & accurate forms =

NON-RESPONSIVE

SBE Bid Submittal Requirements

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 Prime Contractors may NOT self perform work proposed for SBE participation.  Eligible SBEs can be found at: https://phoenix.diversitycompliance.com

 REMEMBER:

  • Confirm certification status of a firm
  • Confirm certified scope of work

Certified SBE Firms

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For more information, please contact:

Equal Opportunity Department

Gloria Hucher Compliance Assistant (602) 495-0887

Email: business.relations.eod@phoenix.gov

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Project Description

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Project Description

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Project Description

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Project Description

 This project will replace the existing HPS luminaires in the Terminal 4 parking garage with new LED luminaires.  All conduit and conductors are existing to remain, unless noted otherwise.  The fixture type 'LP' is most of the fixtures to be

  • replaced. They are specified with a NEMA l7-15P cord

and plug, pendant stem and mounting hook.  The intent is for the accessories to be provided by the manufacturer, so the installation costs and time are minimized.  Fixtures must utilize wireless controls that integrate with current City infrastructure.

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Base Bid and Alternate Project Description

Base Bid Description

Parking Area

– Replace overhead HPS luminaires with

LED Fixtures

– Phased for access

Stairwells

– Replace wall and ceiling mounted fixtures – Specified fixture is interchangeable

Roof

– Remove and replace fixtures on poles – Existing Poles to remain, but refurbish

and paint.

– Replace conductors/components in poles

Add Alternate Bid Description

Ramps/Helices

– Replace existing wall mount

luminaires with LED.

– Phased for access – All conduit and conductors to remain.

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Scope of Work – E-1 Series: Phasing

 Construction Phasing

 High Priority Areas

– Vehicle Relocation Area – Valet Parking

 Low Lead Time Areas

– Roof – Stairs – Helices

 Remaining Garage

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Scope of Work – E-1 Series: Phasing

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Scope of Work - E-1 Series: Phasing

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Scope of Work – E-1 Series: Phasing

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Scope of Work – E-1 Series: Phasing

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Scope of Work – ED-2 Series: Demolition

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Scope of Work – ED-2 Series: Demolition

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Scope of Work – EL-1 Series: Conditions

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Scope of Work – EL-1 Series: Conditions

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Scope of Work – EL-1 Series: Conditions

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Scope of Work – EL-1 Series: Conditions

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Scope of Work – EL-1 Series: Conditions

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Scope of Work – EL-2 Series: Replacement

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Scope of Work – EL-2 Series: Replacement

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Scope of Work – EL-2 Series: Replacement

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Questions

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Bidders Should Review:

 Information for Bidders (IFB) Section:

Bid Submittal Checklist Items due at time of bid submittal Post-Bid Submittal Checklist Items due 3 days after bid opening by 5:00 p.m. E-mail to: michael.soto@phoenix.gov

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 Receipt of Bid after the specified cut-off date and time  Deposit of Bid in the wrong location  Violating the “Contact with City Employees” policy

Grounds for Disqualification

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2:00 P.M. Phoenix Time Tuesday, September 25, 2018 City Hall, 200 W. Washington Street 6th Floor, Submittal Box

Bids Due Date

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https://www.phoenix.gov/streets/procurement/current-opportunities

 Request for Qualifications / Request for Bids  Notifications / Addendum (if any)  Plan Holder List  Award / Bid Tabulation  Pre-Bid / Pre-Submittal Power Point Presentation  Pre-Bid / Pre-Submittal Sign-in sheet  Sign up for Procurement Newsletter

Street Transportation Department Procurement Section WEBPAGE

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E-mail your questions to:

michael.soto@phoenix.gov

Michael Soto Contract Specialist (602) 273-3488 PROJECT TITLE: PHOENIX SKY HARBOR INTERNATIONAL AIRPORT TERMINAL 4 GARAGE LIGHTING REPLACEMENT DESIGN-BID-BUILD PROJECT NO. AV15000052

OPEN FOR QUESTIONS & Thank You for Attending!!!

Questions After Today