Performance Team Performance Team will be checking your submitted - - PowerPoint PPT Presentation

• Performance Team will be checking your submitted data if you

have signed up for their checking service to ensure it has uploaded correctly

• If you need to check about any missing assessment results from

new children to your school, you can contact them on 01482 392452 or 392457

• All returns are uploaded to S2S (DfE Secure Access).

Performance Team

Phonics Threshold released – 24 June 2019 Pupil Premium file released – Between June and early August Key Stage 2 results (raw scores and scaled scores) and marked scripts available on NCA Tools – 9 July 2019 All data must be uploaded by the following dates:

• Phonics and KS2 – 19 June 2019 (KS2 - 24 June for moderated schools)
• KS1 – 27 June 2019
• EYFS – 28 June 2019
• Raw scaled score conversion tables for KS1 tests available on Gov.uk.

Important Dates

EYFS – If a child moves to a new school or setting before the summer half term holiday (before or on 24 May 2019), the new setting must report the child’s EYFS profile data to the LA. If a child transfers schools during the second half of the summer term on or after (3 June 2019) the previous school is responsible for reporting to the LA Phonics – The school that administers the Phonics test must submit the data and include this data in the ctf to the new school. (Tests available from 10-21st June). If a pupil is absent during the check week, you can administer the check to them up to Friday 21 June. Any pupil who is absent from school for this entire period should be recorded as absent in the results data.

Which school uploads the data?

KS1

• If a pupil transfers Before 1 May 2019 the receiving school must administer the

tests and submit the TA data

• If a pupil transfers school during the May 2019 testing period then the receiving

school must find out which tests have already been administered to the pupil and administer any remaining test/s The school where the pupil was registered for the greater number of school days in May should submit the TA data for that pupil to the LA

• If the pupil moves school after 31 May then the school where the pupil was

registered submits the data.

Which school uploads the data?

KS2

• If a pupil changes school before test week (13 – 16 May) the receiving school must

submit TA data

• If a pupil changes school during KS2 test week, the school where the pupil was

registered at the beginning of the test week must submit TA data

• If a pupil changes school after the KS2 test week the school where the pupil was

registered during the KS2 week must submit the TA data.

Which school uploads the data?

EYFS – You can only enter 3, 2, 1 or A If you enter A for one learning goal, you have to enter A for all 17 and this has to be approved by Angela Jones Phonics Year 1 & Year 2 Enter a score between 0 and 40 or A (absent) or D (Disapplied. A or D must be entered in the grade column only Year 2 phonic scores are only entered for those who failed to achieve it the previous year The Threshold score will not be released until 24 June 2019 so you will have to submit the data without the Wa or Wt grade being present.

What data can be entered – EYFS & Phonics?

What data can be entered – KS1?

Subject Result Reading GDS – Working in greater depth within the expected standard EXS – Working at the expected standard WTS – Working towards the expected standard (but not being assessed on the pre key stage framework) PK1-PK4 – Pre-key stage level 1 to 4 where 1 is the lowest– use the Pre-Key Stage Framework BLW* – Below the standard of pre-key stage – P scales for pupils with SEN or NOTSEN A – Absent or not enough information to provide an assessment D – Disapplied from the national curriculum Writing Maths Science EXS – Working at the expected standard HNM* - Has not met the standard –P scales for any pupil with SEN – It is possible to leave the P scale blank for a SEN pupil if they have only just failed to meet the standard but are working above the P scales. Only possible in Science A – Absent or not enough information to provide an assessment D – Disapplied

What data can be entered – KS2?

Subject Result Reading and Maths Only entered for working below PK6 – Pre Key Stage Standard 6 PK5 – Pre Key Stage Standard 5 PK4 – Pre Key Stage Standard 4 PK3 – Pre Key Stage Standard 3 PK2 – Pre Key Stage Standard 2 PK1 – Pre Key Stage Standard 1 BLW* – Working below the standard of the pre key stage p scale data required for pupils with SEN or put NOTSEN A – Absent for long periods or recently arrived and not enough information to provide a TA judgement D – Disapplied for exceptional circumstances not just because they did not take the test because they were working below the overall standard L – Left the school F – To take in the future P Taken in a past academic year

What data can be entered – KS2?

Writing GDS – Working in greater depth at the expected standard EXS – Working at the expected standard WTS – Working towards the expected standard (but not being assessed on the pre key stage framework) PK6-PK1 – Pre Key Stage Standard 6 down to 1 BLW* – Working below the standard of the pre key stage p scale data required for pupils with SEN A - Absent D - Disapplied L - Left F – To take in the future P – Taken in the past Q - Maladministration

What data can be entered – KS2?

Science EXS – Working at the expected standard HNM* – Has not met the standard P scales for any pupil with SEN A – Absent D - Disapplied L - Left F – Taking in the future P - Taken in the past Q - Maladministration

What data can be entered – P Scales?

Pupil with SEN needs If you have entered either

• BLW (English & Maths) or
• HNM (Science) then a P Scale should be entered

If pupil is working at the lower level (P1i to P3ii), only put an

• verall P Scale mark into the overall grade section, e.g. English

(not reading, writing etc) Reading and Writing must both be set to BLW if the overall subject in English P Scale is in use If pupil is working at the higher level (component) then use P4 Science is recorded at P1i to P4 (no component levels)

It is possible to leave the P scale blank for a SEN pupil if they have only just failed to meet the standard but are working above the P scales. This is only possible in Science

What data can be entered – P Scales?

Pupil without SEN needs, e.g. EAL If you have entered either BLW (English & Maths) or HNM (Science) but the pupil does not have a SEN need then you should put NOTSEN in the P Scale marksheet at Subject level only Disapplied Only to be used in exceptional circumstances where the pupil has been disapplied from the national curriculum, including statutory assessment requirements (not just because they were not at the standard of

the test)

Sims only - Importing Pupil Premium file

Download csv file from Key to Success Import into SIMS via Tools | Pupil Premium | Import Tick all of the choices

Sims – Key Stage results

KS2 – Test Results Download from NCA Tools (DfE) as a ctf. To import into SIMS – Routines | Data In | CTF | Import CTF. Add Data for Existing Pupils Only. Locate the saved file and import in

SIMS: Creating the data file for upload

The files will be available as soon as you have saved the marksheets and you have created a ctf. Please remember, when creating your ctfs, you create them using the correct choice Create ctf via Routines | Data Out | Export CTF REMEMBER – for Phonics Year 2 – only submit the resits!!

Uploading the data

Click on Upload File. You can only upload one file at a time. You should not need to rename any of the files Once you have completed entering all of your data, you will need to upload the files to S2S. Choose upload CTF file and browse for the file

You can export the marksheets to Excel so teachers can complete them with the data You can then import the spreadsheet back in and will import the grades into SIMS Instructions will be posted on the schools website: smartict4schools.com.

Sims: Exporting to Excel

If the templates are not showing when you navigate to Tools | Performance | Assessment | Wizard Manager, you will have to import them in. Once imported, you can access them via Tools | Performance etc Go to Routines | Data In | Assessment | Import and click on the Yellow Import folder. SIMS should automatically navigate to SIMS.net | AMPA. Find the folder called England Primary and double click to open it. Open Assessment Manager and find the missing

• wizards. You have to import them in one at a time:

Key Stage 1 Wizard England 2019 Key Stage 2 Wizard England 2019 EYFS Profile Wizard 2019 Year 1 Phonics Screening Wizard 2019 Year 2 Phonics Screening Wizard 2019

Sims: Importing Wizards

Sims: Building the Wizards

All the wizards are created in the same way. If you have old wizards showing in the list, place a tick in the complete column for any you no longer need to see and then filter the old ones out by changing the filter to Incomplete

Sims: Building the Wizards

Click on your chosen wizard and click on next

If the year group is not showing on the next page, Click on the magnifier and choose the correct year group, e.g. for EYFS, choose R. Click Apply and then Next

Double click the marksheet: EYFS Profile 2019, KS1 A or KS2 A Teacher Assessments 2019, KS1 B or KS2 B P Scale Data Entry 2019 or Phonics Y1 and Y2. EYFS has an additional marksheet - Good Level of Development (not to fill in)

Sims: Entering the data

You can manually type the data in (refer to the list of available

• nes) or you can right click on a

cell and choose ‘select grade for cell’. You then double click on a grade and SIMS will enter the grade and then move down to the next cell. Alternatively, you can right click on the heading and choose “grade for column” (if most pupils have the same grade). You can then move down the column changing any different ones. You can copy a column as well.

Example P Scales (SIMS)

Example P Scale and filtering (SIMS) P Scales

Can filter on BLW or HNM to see which

• nes you need to complete

Sims: Missing data – previous years

You can add missing data for pupils who were not in your school in previous years, for example KS1 results for a Year 3 pupil. You will also need to add the threshold phonics score for 2018, if you have not already done this To add missing results, you will need to untick the completed wizard in SIMS for the relevant year. For example, a Year 3 pupil now would have been a Year 2 pupil in

• 2018. Find the wizard for KS1 for 2018 by changing the filter from incomplete to

either All or Completed and remove the tick in the completed column.

Sims: Missing data – previous years

On Select Group, change the year group to Year 3, click Apply and then Next. Click Yes on the warning page about changing year groups. You can then open the marksheet template and add any missing data. YOU MUST change the Result Date to the date the test was taken. If you are unsure, you can right click

• n one of the existing results and

choose: View/Edit Result History

Sims: Missing data – Threshold scores

This is created the same as missing KS1 results. Find the marksheet template for the 2018 Phonics and untick the completed box, click Next Change the year group to the one the pupils are in now Follow the same procedure as the previous slide – including changing the Result Date On the Threshold Score Phonics Check column, right click on the heading and choose Select Grade for Column and enter the score

To check on previous years results:

ie: Phonics Year 1 results for a new pupil to the school

Performance Team: 01482 392457 or 2452 E-mail: childrens.performance@eastriding.gcsx.gov.uk. Technical IT Queries:

ie: SIMS / Scholarpack

Schools IT Team: 01482 393333 E-Mail: it.schools@eastriding.gov.uk Log an IT Helpdesk request and mark it “Key Stage Assessment”

Contacts