Maximizing Fleet Utilization Donovan O’Neil, Local Government Project Manager Ohio Auditor of State Dave Yost
Equipment Utilization Operational Definition What are we measuring? How does AOS define Utilization?
Equipment Utilization ODOT – Heavy Equipment Utilization 42% (178) pieces 37% (206) pieces are used less than are used less than 5% of time. 15% of time. $1,513,000 in sales $3,127,000 in sales and $123,000 in and $89,000 in annual costs annual costs
Equipment Utilization ODOT – Heavy Equipment Utilization Right-size heavy Right-size tractor equipment fleet fleet Reduced 79 Vehicles Reduced 151 Vehicles • • $336,124 savings $997,184 savings • • $2,879,876 Remaining $637,816 Remaining • •
Equipment Utilization ODNR – Data-Driven Efficiency R1.2 - ODNR should use fleet data, information, and key performance to I D and implement opportunities for greater efficiency. ODNR could save $259,121 from capturing data-driven fleet management.
Equipment Utilization ODNR – Passenger Pool Fleet Consolidation R1.3 - ODNR should consolidate Fountain Square passenger pool fleet into single pool. ODNR could save $51,386 in one-time and $27,411 in reduced annual expenses.
Equipment Utilization ODNR – Fleet Cycling R1.4 - ODNR should implement fleet cycling guidelines and practices that recognize a vehicle lifecycle of 6 years and/ or 90,000 miles. ODNR could save $683,565 in reduced operating costs and increased salvage values.
Equipment Utilization Lake County – Multi- Entity Utilization Q.1 – How well Q.2 – How is our is our data countywide managed? utilization? A.2 – Duplicate A.1 – Only equipment & 45% able to be < 29% evaluated utilization
One stop shop to save dollars & better utilize equipment
Recover Costs Reduce Costs For borrowing On underutilized or entities specialty assets Additional Features FEMA NI MS Typing • I nstant access to regional inventory • Track internal vs. external utilization • Sample emergency/ non-emergency shared • service agreement Risk of Loss Provision - SOON •
Enter your entity’s Search neighboring equipment to make communities’ it available for equipment to find sharing with nearby needed resources communities available for loan Keep track of your inventory within Track utilization rates each department of equipment within and facilitate your entity internal equipment sharing
How do we get started? Register Upload Share • Visit • Use Resource Entry • Search for www.ShareOhio.gov neighboring assets • Or, contact us to • Register your quickly upload via • Respond to requests account multiple formats Questions? Donovan O’Neil For ShareOhio Support or Phone: (614) 728 ‐ 7217 account questions: E ‐ mail: shareohio@ohioauditor.gov dtoneil@ohioauditor.gov
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