Grand Tennis Club General Meeting January 14 th , 2016 2 Grand - - PowerPoint PPT Presentation

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Grand Tennis Club General Meeting January 14 th , 2016 2 Grand - - PowerPoint PPT Presentation

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1 Grand Tennis Club General Meeting January 14 th , 2016 2 Grand Tennis Club 2016 Executive Board Officers President Skip Pavitt Vice President Dave Cowles Treasurer Ron Wagner Secretary Judy Beran Mens

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Grand Tennis Club General Meeting January 14th, 2016

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Grand Tennis Club 2016 Executive Board Officers

  • President – Skip Pavitt
  • Vice President – Dave Cowles
  • Treasurer – Ron Wagner
  • Secretary – Judy Beran
  • Men’s Representative – Bob Richman
  • Women’s Representative – Diane Vick
  • Social Chairperson – Linda Campanelli
  • Past President – Gerry Smith

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Treasurer’s Report (Ron Wagner)

  • To-date we have a total of 477

members

  • 2016 Dues Status:
  • Members paid: 330
  • Members unpaid: 147
  • Account Balances: Savings - $9,476

and Checking - $7,684

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2016 Budget Approval (Ron Wagner)

  • Charter Club Policies and Procedures requires

that our 2016 Budget be approved by:

  • Executive Board Officers (approved)
  • General Membership (will request approval in

this meeting)

  • 2015 vs. 2016 Budget:
  • 2015 - $20,800
  • 2016 - $27,502

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2016 Budget Approval (continued – Ron Wagner)

  • Primary differences between 2015 Budget:
  • Established “Reserve for Equipment

Replacement” - $1,802

  • Added GTC Logo Sales - $1,000
  • Added “Ice Cream Social” - $2,500
  • Link to 2016 Budget
  • Motion to approval the 2016 Budget

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Men’s Representative’s Report (Bob Richman)

  • Current Drop-in times:
  • 2.5/3.0/3.5 on Tuesdays and Thursdays 9:00 to 11:00

(Adobe)

  • 4.0’s on Tuesdays and Thursdays 10:00 to 12:00

(Cimarron)

  • Continuing to monitor court usage and adjusting blocked

times

  • All new members must be rated during our monthly

Rating Session held on the last Friday of every month

  • Information being gathered in an effort to determine the

proper format and improve 4.0 participation

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Women’s Representative Report (Diane Vick)

  • Current drop-in times:
  • 2.5/3.0/3.5’s on Mondays and Wednesdays

9:00 to 11:00

  • 4.0’s Mondays and Wednesdays at Cimarron

9:00 to 11:00

  • All new members must be rated during our

monthly Rating Session held on the last Friday of every month

  • If new members have a USTA rating, it will be

accepted as their rating

  • West Valley Tourney Groups are in full swing

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Women’s Potluck/Lunch Meeting (Diane Vick)

  • Date: Wednesday, January 27th, 2016
  • Will start after drop-in at 11:30 am
  • Location: Agua Fria Room at Cimarron
  • No sign up necessary, just bring a “pot”
  • Activities:
  • January birthday celebrations
  • Good food
  • Women’s Representative updates
  • Time to socialize with other players
  • Notices are on the Adobe courtside bulletin board,

Sports Building, and emailed to Coordinators

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Women’s Monthly Birthday Event (Diane

Vick)

  • Held the last Wednesday of each month

at 3:30 pm

  • Often hosted at someone’s house
  • $5.00 fee covers wine, appetizers and

birthday cake

  • If interested in hosting this event, contact

Cami Smith

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Tourney Groups in Sun City Grand (Diane

Vick/Bob Richman)

  • Women’s West Valley Tourney Groups (3 teams for each

level):

  • 3.0 Kokopelli (Nancy Ash)
  • 3.5 Grand Dames (Susan Farnell)
  • 4.0 Z Girls (Ellen Bowers)
  • League runs from October 23, 2015 to March 4, 2016)
  • Contact Women’s Representative for info
  • Men’s West Valley Tourney Groups:
  • 3.0 (Rick Jaeger and Mike Smith)
  • 3.5 Sun City Grand (Gary Hansen)
  • 4.0 Sun City Grand (Lynn Blumi)
  • Tourney groups run from December through April
  • Contact Men’s Representative for info

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Tennis Instruction Committee (Skip Pavitt)

  • We have started a new tennis clinic

format in January 2016

  • It is a 4-week 90 minute clinic with one of
  • ur USPTA instructors
  • Total for 4-Week Clinic is $80 paid in

advance

  • Clinics are held on Tuesdays (one 3.5/4.0

clinic and one 2.5/3.0 clinic) and Thursday (one 2.5/3.0 clinic) from 3:00 pm to 4:30 pm

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Tennis Instruction Committee – (continued) (Skip Pavitt)

  • We have twelve (12) members enrolled in
  • ur 4-Week Tennis Clinics in January 2016
  • There are 4 students per clinic
  • Each clinic is divided into one of two

levels:

  • 2.5/3.0 and 3.5/4.0
  • If this 4-week tennis clinic format is

successful, we will continue them in February and March

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Recap of New Year’s Day Social (Linda

Campanelli)

  • 32 members participated in the tennis

portion:

  • 10 teams of 3 players each
  • Red and Black teams both won the event
  • 50+ participated in the potluck portion:
  • Plenty of chili, soups, cornbread's and desserts

Kudos to the chefs

  • Everything was great including the weather
  • Good time for all

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Next Social Event – Valentine’s Day Tennis/Potluck Event (Linda Campanelli)

  • Location: Adobe Sport Building and courts
  • Cost: Free (bring potluck item)
  • Date: Sunday, February 14th, 2016
  • Time: 12:30 - 3:00 Play Tennis, Potluck

3:00 – 4:00

  • Sign up sheet will be posted on Adobe

bulletin (in front of courts 3&4)

  • Deadline for sign up is Friday, February

12th

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Newcomers Committee (Dave Cowles)

We have nine (9) new members to-date in 2016:

u Robert Wagermann u Patricia Barker u Michael Kolsky u Thomas Thompson u Gary Welman u Linda Fahey-Caillouette u Maureen Johnson u Terry Johnson u Karen LeMar

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Court Washing Schedule Change (Bob

Richman/Diane Vick)

  • CAM has agreed to split court washing times

at Adobe

  • Will now wash five (5) courts in the morning

and five (5) courts in the afternoon

  • This allows us to utilize half of our Adobe

courts in the morning and half in the afternoon

  • Drop-in schedules for that day can be split into

morning and afternoon sessions

  • It will be up to our Men’s and Women’s

Representatives to work out the schedules

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Court Washing Schedule (continued) (Bob

Richman/Diane Vick)

  • Our court reservation system, Holdmycourt,

will show all courts booked for court washing days

  • For Adobe courts, depending on the whether

it falls on a Wednesday (Women’s day) or Thursday (Men’s day), the representative will notify you of the court utilization on this day

  • One solution may be 2.5/3.0 level in the

morning and 3.5 in the afternoon

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2016 GTC Board Projects (Dave Cowles)

  • Redesign Grand Tennis Club website
  • Implement Records Management

System

  • Improve tennis Instruction clinics
  • ffered

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GTC Records Management System (Skip

Pavitt)

  • Have developed a GTC Filing System
  • Gathering all past year GTC documents and filing in our

new system

  • Records older than three (3) years will be stored in the

CAM records retention facility

  • Current records will be stored in our GTC filing cabinets in

the Sports Building storage room

  • GTC records will no longer be stored and kept by various

individuals

  • We request that all individuals currently holding GTC

documents transfer those documents to Skip Pavitt for filing or storing within our Records Management System

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GTC Person of the Year Award (Gerry Smith/

Donna Gropp)

  • Each year we select a member that has performed
  • utstanding work for the Grand Tennis Club
  • This year’s “Person of the Year Award” goes to Diane

Vick

  • She has performed the following outstanding work for

the club:

  • 2016 Women’s Representative
  • Helped with 2015 Women’s Representative
  • 2007 GTC President
  • 2008 to 2009 GTC Secretary
  • 4.0 Drop-In Coordinator for 2 years

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Grand Tennis Club Recycle Program

(Diane Vick)

  • Currently, Gayle Hammer is the sole volunteer handling

this important program

  • We need your assistance with this program:
  • When you see the “Blue Recycle” baskets 75% full, please

empty them into the large green “Recycle” container next to the Sports Building

  • If you want to help Gayle in moving our recyclable items to the

Surprise Recycle Center next to the Fire Station on Reems and Mountainview, please offer to take the contents of the green “recycle” container

  • Additionally, we need help with our trash baskets on

the courts. When you see them filling up, please empty them in the large trash containers outside of the courts.

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Grand Tennis Club Lost & Found Process

(Diane Vick)

  • CAM has asked us to take all lost & found

items to the Lost & Found at the Palm Center (see reception desk)

  • We have decided to allow items found on

the courts to remain in the Sports Building for 2 weeks

  • Items will then be taken over to the Palm

Center by Diane Vick

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Ronald McDonald House Wish List (Judy

Palzer)

  • The Sun City Grand Kokopelli Tennis Team is

collecting “Wish List” items at this meeting

  • They are receiving “Wish List” items, cash or gift

cards

  • This is for a very good cause:
  • Ronald McDonald house provides a home for

families with children in the hospital.

  • Wish list items include food for families,

household items, cash and gift cards.

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Questions?

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