[PPT] - EDUCATION ASSOCIATION Compliance Services Spring 2017 Presenter: PowerPoint Presentation

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NORTH CAROLINA COOPERATIVE EDUCATION ASSOCIATION

Compliance Services Spring 2017 Presenter: Elizabeth C. Self, Director of Accountability and Compliance Training

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MISSION

The mission of Compliance Services is to ensure the accountability and credibility of the North Carolina Community College System in a consultative and proactive manner by providing assistance to college staff with the implementation of pending and current laws, policies, procedures, guidelines, and reporting requirements.

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Compliance Review References

North Carolina General Statutes State Board of Community Colleges Code

NCCCS Numbered Memoranda

College

Policies & Procedures
Catalog & Publication

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Compliance Review Process

Compliance Examiner College Assignments Timeframe for Conducting the Compliance Review Results Documented as – a. Coaching Letters Recommendations

b. Compliance Reports

Material Findings

Minimal (1%)
With Reversion (5%)

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Work-Based Learning Code

1G SBCCC 200.93 Reporting of Student Hours in Membership for Curriculum Classes (f) Curriculum Student Work Experience and Clinical Practice

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Work-Based Learning

Examples of Student Work Experience

– Cooperative Education – Practicums – Internships Clinical practice refers to work experience in health

ccupation programs.

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Work-Based Learning

“Reporting Guidelines”

(1) Student membership hours for student work experience and clinical practice shall not generate budget FTE without prior approval by the System Office for such activities through the appropriate curriculum standard. When offering WBL classes, they must be approved in the students’ program of study.

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Work-Based Learning

(2) Work Experience. Work experience for curriculum courses shall earn budget FTE at the 100 percent rate of assigned work experience hours and shall not exceed a maximum of 320 membership hours per student per semester. (A) These classes shall be coordinated by college personnel paid with college instructional funds and may be located in one or more sites.

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Work-Based Learning

(B) These classes shall be specified in the approved curriculum of the college consistent with the applicable curriculum standard (see 1D SBCCC 400.97(3)(a)(ii)(D)). (C) The college shall maintain documentation of all student work experience hours.

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Work-Based Learning

IG SBCCC 100.1(1)(e) Definitions

Credit of one semester hour is awarded for 160 hours of "work experience" such as cooperative education, practicums, or internships. Work experience involves the development of job skills by providing the student with employment that is directly related to, and coordinated with, the educational program. Student activity in work experience is planned and coordinated by a college representative, and the employer is responsible for the control and supervision of the student on the job.

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Work-Based Learning

1D SBCCC 400.97 (3)(e)(ii)

Associate in General Education (AGE) The remaining hours in the associate in general education curriculum program shall consist of additional general education and professional curriculum courses selected from the Combined Course Library. A maximum of seven semester hours of credit in health, physical education, and college orientation or study skills courses may be included.

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Work-Based Learning

1D SBCCC 400.97 (3)(b)(ii) Associate in Arts Degree
1D SBCCC 400.97 (3)(c) (ii) Associate in Science Degree
1D SBCCC 400.97 (3)(d) (ii) Associate in Fine Arts Degree

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Work-Based Learning

... A non-college transfer course of one

semester hour of credit may be included in a 65-semester hour credit Associate in Arts/Associate in Science/ and Associate in Fine Arts program. This curriculum course may receive transfer evaluation by the receiving institution.

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Work-Based Learning

1D SBCCC 400.97 (3)(a)(ii)(D) Associate in

Applied Science Programs The major hours category may include up to a maximum of eight semester hours credit for work experience, including cooperative education, practicums, and internships.

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Work-Based Learning

1D SBCCC 400.97 (3)(f)(v) Diploma Programs

Work experience, including cooperative education, practicums, and internships, may be included in a diploma curriculum program up to a maximum of four semester hours of credit.

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Work-Based Learning

1D SBCCC 400.97 (3)( g)(ii)(C) Certificate Programs

Work experience, including cooperative education, practicums, and internships, may be included in a certificate program up to a maximum of two semester hours of credit.

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Work-Based Learning

In conducting the Work Based Learning (WBL) Compliance Review, Compliance Examiners:

Verify prior approval by the System Office through the appropriate Curriculum Standard.  Verify hours reported for budget FTE did not exceed a maximum of 320 membership hours per student per semester.

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Work-Based Learning

Verify classes were specified in the approved Curriculum of the college consistent with the applicable Curriculum Standard. Verify college has maintained documentation of all student work experience hours. Verify all students enrolled in the classes reviewed actually participated in the work based learning experience.

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Work-Based Learning

Verify no more than one semester hour credit (160 hours) was taken by students enrolled in the following curriculum programs: Associate in Arts Associate in Science Associate in Fine Arts Associate in General Education

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Work-Based Learning

Verify no students coded T90990 were enrolled in work-based learning courses. Verify no WBL classes were offered to students in correctional settings (except WBL 110 World of Work).

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Curriculum Computer Audit Program Results – XPA

The following XPA reports are requested:

Curriculum Duplicate Class Report - XPAE
Cooperative Education / Work-Based Learning -

XPAA

Student Course Overlap for Curriculum and

Continuing Education - XPAQ

Underage Students - Curriculum – XPAU

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Work-Based Learning

Per Section 20, Work-Based Learning, SBCC

approved July 19, 2013, and effective Fall 2013, the following applies… The college may report student hours either as membership hours or contact hours if the following criteria are met:

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Work-Based Learning

When WBL class hours are reported as membership,

the following applies… A student is considered to be in class membership when the student meets the following criteria:

a. Enrolled as evidenced by payment of applicable

tuition and fees, or obtained a waiver as allowed for in G.S. 115 -D-5(b);

b. Attended one or more classes prior to or on the 10

percent point in the class; and,

c. Has not withdrawn or dropped the class prior to or
n the 10 percent point.

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Work-Based Learning

When WBL class hours are reported as contact

hours, the following applies: Students may begin/end the work-based learning at any time during the semester/term

enrolled. Colleges report only hours (contact)

that are actually worked within the term.

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Work-Based Learning

Work-Based Learning Orientation

In situations where a college chooses to offer a work-based learning orientation, no more than two contact hours of work-based learning

rientation may be counted toward the

student’s work-based learning experience

hours. The orientation may occur prior to the

beginning of the semester (although those hours may not be counted towards FTE) provided that the college has a written policy for such services.

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Work-Based Learning

NCDOL Apprenticeship Program*

The Apprenticeship and Training Bureau section of the North Carolina Department of Labor administers an apprenticeship program that helps workers learn new specialized skills needed in today’s workforce. The apprenticeship program combines on-the-job training with invaluable classroom instruction. *Editorial Revision 07/20/16 Curriculum Procedures Reference Manual Section 20 – Work Based Learning

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Work-Based Learning

A student enrolled in a WBL course may utilize the course experience towards the on-the-job training component of the apprenticeship program. When an apprentice is enrolled in a WBL course and plans to utilize the apprentice experience towards WBL credit, a college may forego establishing or retaining items c-g (as listed on page one) in the student’s file.

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Work-Based Learning

A college may evaluate previous apprentice “hands-on-training” experience to determine if it is appropriate to award WBL credit.

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Discussion

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