Berkeley Tennis Club Annual Meeting January 12 th , 2020 BTC Annual - - PDF document

Berkeley Tennis Club Annual Meeting January 12th, 2020

BTC Annual Meeting Agenda January 12, 2020

2:00 pm Hors d’oeuvres 2:30 pm Establish quorum and convene Sarah 2:35 pm Review agenda and Director Nominees Nominations from the floor (if any) Joan 2:40 pm Year in Review Joan 2:50 pm Bylaws discussion and vote Joan/Tony 3:00 pm General Manager report and awards Mitch 3:10 pm Tennis Director Intro and Report Mitch 3:20 pm Committee reports Joan Membership David House & Grounds Jim Personnel Jim Tournaments / Leagues / Jr. Development Linda Entertainment Barbara Fitness Tony Pool Tony Finance Chris 3:50 pm Director Nominees (2 min. each) 4:10 pm Ballot vote (If necessary) Mitch / Sarah 4:20 pm New Business Chris / Mitch 4:40 pm Member(s) Award Chris / Tony 4:50 pm Losses in the family Mitch 4:55 pm Closing comments Chris 5:00 pm Adjourn Chris

Berkeley Tennis Club Annual Audited Financial Statements Available Upon Request Available at Entrance or Contact Mitch

Berkeley Tennis Club Income Statement Departmentalized Available at Entrance or contact Mitch

Berkeley Tennis Club Annual Meeting 1/12/20 GM Report

After eighteen months here at Berkeley Tennis Club, I am thrilled to have such a great team, strong committees and a great Board to work with. The opportunity to work with Brandon in 2020 and forward are very exciting. I would like to personally thank everyone here for their patience during the Director of Tennis transition and his orientation into this new Club environment. Additionally I would I would like to thank the board and General membership for their support during my relatively tenure here at BTC. You make this job a pleasure on a daily basis. I would like to share a few of the BTC Board and staff accomplishments this past year:  Maintaining a full Member Roster and having a waitlist to join the Club in every category.  Approval for the pay down of our loan by an additional $150K  Finalization of the revisions to the Club’s bylaws for potential approval and adoption.  Successful completion of 3 high-level tennis events including hosting the Pacific Coast Championship, the BTC Women’s Challenge in July and the UTR $120K event in September.  Refurbishment and re-surfacing of four courts (1,3,7&8)  Contracts and plans approved for the front desk remodel  Contracts and plans approved for the upstairs kitchen and storage area conversion to a multi-purpose room.  Replacement of the Jacuzzi coping.  New Pool furniture replacing the older and failing lounges and chairs.  Replacement of the oldest pre-core machine and the noisiest treadmill with newer models.  CPR and AED re-certification of key staff and trainers.  Continued background checks for new hires and existing staff Members.  Implementation of hourly court usage and fitness center to better monitor busy periods for better court management and to identify future programing opportunities.  Utilization of our Survey Monkey subscription for gaining feedback on controversial topics regarding events, capital projects etc.  Installation credit card payment system for lessons, clinics and other Club charges. I look forward to the upcoming years of working with Brandon and directing the BTC team to take the Club to the next level. No one knows better than yourselves that the Berkeley Tennis Club is a very special place, and I am very proud to be here. Thank you once again.

Berkeley Tennis Club Annual Meeting 1/12/20 Director of Tennis Report

What a great year for tennis instruction this year at the BTC. The clinics, camps, tournaments and practices have kept the coaching staff busy. We continued weekly adult clinics suited for players of all levels. We also introduced a few intensive adult camps that were well received. Juniors Clinics and Camps have been filled to capacity and the High School level group was tremendously successful. We hosted various competitive tournaments this past year. Our Club tournaments and weekend events have been popular, with a solid, core group of members participating and having fun. The Pacific Coast championship, The BTC $60K Women’s Challenge the addition of the $120K UTR Event were exciting for a majority of our Members. With Brandon Curry as the new Director of Tennis at the helm the coaching staff will continue to develop its programs over the next year. We will attempt to make more suitable clinics for the Members and involve a wider variety of Members involved in the weekend events. Our season may peak during the summer with the $60K ITF Women’s Pro tournament tentatively scheduled for July 13-19. Sponsorships are needed, so please contact Mitch if you

• r your company are interested. It was a great event in 2018 and 2019 and BTC members

enjoyed both watching and housing many of the pro players. We are also working to expand the Committee responsible for organizing the event. Please contact Mitch or Brendan once he is on Board on January 21, if you are interested in assisting. We would like to give a special thanks to our coaching staff of Peter and Rafa who have gone the extra mile during the search for the new Director of Tennis. They both stepped it up for

• ur team.

Berkeley Tennis Club Committee Reports January 12th, 2020

BTC Annual Meeting Membership Committee Recap

January 12, 2020

David Chang (Chair), Megan Sweeney, Erin Tsuchimoto, Katherine Bini, Evan Smith Committee Focus:

• Grow and maintain a diverse membership base with an emphasis on maintaining a sufficient waitlist (500+

tennis memberships/1-2 year waiting list)

• Review and approve applicants for membership to be recommended for Board approval expeditiously and

with discretion

• Provide guidance and recommendations on membership related issues, i.e. membership types, new

member onboarding and integration, etc.

• Create strategies and tactics to increase potential membership interest through internal and external

channels

• Help ensure outreach to the tennis community reinforces our “brand values” of an historic club that

celebrates a rich heritage of world-class tennis and a hundred-year living legacy of love and respect for this wonderful game; aim to build a vibrant, social community of tennis enthusiasts — of every age and skill level — who enjoy an exceptional facility in a a spectacular setting 2019 Accomplishments:

• We admitted 18 new members in 2019 (38 new members in 2018)
• Membership total now at capacity 514 members (up from 509 at the start of 2019)
• Waitlist now approximately 14 months (up from 5 month waitlist at the start of 2019)
• Continued with New Member Welcome events
• Expanded membership dashboard to formulate ideal membership number and make up based on revenue,

diversity, and court usage data

• Trialing web-based software to create more connectivity, communication, and interaction among

membership

BTC Annual Meeting House and Grounds Committee Recap

January 12, 2020

Chairperson: Jim Gay Committee Members: Caitlin Brostrom, Jan Gunn, Sydney Kennedy, Tom Zakim, Kenny Yip

We started out the year completing the Heritage room/Café renovation, and obtaining some new pool umbrellas and matching furniture. Concerns about chimney safety were looked into, and it was decided that 2 of the chimneys did not present a concern, and we decided not to do anything about them. The third chimney (the ballroom) is a concern, but doing anything with it at this time would undoubtedly entail a tremendous amount of other work on the ballroom (sheer walling, strapping, new lights, new floor, new stage, etc.) that it was decided not to do anything and to possibly convene a special committee just for the ballroom. One additional comment on the ball room, is that we (the board, the house and grounds committee) consider the ballroom to be a “historic” building, and therefore we don’t want to do anything that would significantly change the look or feel of the room. The old concern of the court colors came up again, and as many of you know, we had a survey to determine the club’s feeling about this issue. Along with the color, we also asked whether we should change the speed of the court, and the

• softness. The results were approximately 60% in favor of not doing anything to the courts.

In this same survey, we asked about the possibility of leveling off the area between court 1 and Tunnel road. The results were strongly in favor of doing this, and putting either 1 or 2 pickle ball courts, or possibly a ball machine “hitting alley”, along with basketball hoops and maybe another backboard. This needs to be coordinated with the UTR people who want to put stands there. We will pursue this further in 2020. Currently, we are working on two clubhouse projects: The first is to continue the updating of the café area by updating the office area. Plans have been available, and currently cabinets are being built. Once things are ready to install, we will proceed to do this work. The second clubhouse project is the upstairs kitchen. The room has been cleaned up and old cabinetry has been cleared

• ut. Once we were able to do that, we were able to better see what we could do. We are now in the process of making

plans, and to share this information, we will be putting a sink into the wall on the stairway, with a microwave and

• cabinets. Also a closet which will hold tables and chairs. We will then be able to use this room for exercise overflow,

and occasional meetings.

BTC Annual Meeting Personnel Committee Recap January 12, 2020 BERKELEY TENNIS CLUB ANNUAL MEETING Committee Name: Personnel Chairperson: Monte Stott Committee Members: Pat Blanche, Bruce Gurganus, Mike Healy, Kate Steward, Matt Golde, Steve Cohen, Terri Coleman, Anne Lowry Committee Focus: Making sure that the BTC Personnel receive their performance evaluations in a timely manner in accordance with their agreed upon performance evaluation criteria. Additionally, assist Joan and Mitch with Personnel issues as the need arises. 2019 Accomplishments  Worked with Mitch to make sure all BTC employees have current performance evaluations.  Worked with Joan to give Mitch his 2019 GM evaluation  Updated the BTC GM performance evaluation criteria for 2020  Conducted an exit interview with Miranda and shared the associated write-up with Joan  Worked closely with Mitch and the Food Service provider (John and Helen) to resolve some Food Service personnel issues  Worked closely with Joan and Mitch to evaluate front line staff compensation and, with Board approval, make proper adjustments  Met with various BTC Members regarding personnel matters, facility suggestions, and procedural matters, and exchanged emails with various other BTC Members on similar topics

BTC Annual Meeting Tournament, Leagues, Junior Development Committee Recap January 12, 2020

COMMITTEE NAME: Tennis Committee CHAIRPERSON: Linda Peltz COMMITTEE MEMBERS: Carmen Gee, Carrie Portis, Sarah Robinson, Jerry Sontag and Kenny Yip COMMITTEE PURPOSE: To handle policy issues relating to all tennis activities (league play, social play, tournament play, junior play, lessons, clinics, court usage); to be transparent with the membership; and to communicate with the club manager, tennis director and staff, and office staff. 2019 ACCOMPLISHMENTS:  League Participation: 21 league teams, approximately 380 players; many teams in playoffs, districts, sectionals and  Nationals.  Establishment of tennis rules and policies  Tennis festival arranged by Morten Christiansen  Assisted with the Pacific Coast Family Tournament, The Women’s 60K Challenger, and the 100K UTR event  Discussed and dealt with issues submitted by members - most were not approved SUBCOMMITTEE: SEARCH COMMITTEE FOR THE DIRECTOR OF TENNIS POSITION - COMMITTEE MEMBERS: Brent Abel, Elizabeth Kibbey Adams, Rich Green, Carrie Portis, and Chair, Linda Peltz, Ex-officio members, Mitch Kessler and Joan Schnarr ACCOMPLISHMENTS:  Developed and agreed upon the process that the committee would follow  Developed criteria for the Director of Tennis position  Reviewed all resumes submitted  Developed questionnaire for the interview process  Maintained transparency with the membership without violating confidentiality  Unanimous agreement to offer the Director of Tennis position to Brendan Curry - offer was accepted

BTC Annual Meeting Entertainment Committee Recap

January 12, 2020 CHAIRPERSON: Barbara Marienthal COMMITTEE MEMBERS: Thelma Lancaster, Monica Chase, Linh Becker, Sarah Martiniak

We had quite a few exciting events in 2019. First event, January 4th-our monthly First Friday. February 1st-First Friday and a Lecture BTC Economist Forum. Club members Ron Lee, Michael Reich and Dan Rubinfeld, which was a vibrant discussion, Q&A Format, BJ Miller was a moderator. This was a great event with over 100 members attending, appetizers, and a no host bar. March 1st-First Friday, happy hour and Bingo Night 5:30-7:30 Sonia was running the Bingo and she has done it before, and members enjoyed themselves, food and drinks. April 5th-First Friday, happy hour April 20th- Saturday, our Annual Easter Brunch 11-1. This is an event organized especially for families with small children, we have kids decorating their bags for egg hunt, while parents and grandparents enjoying mimosas in our beautifully decorated ballroom with fresh flowers and an amazing buffet. Not to mention the actual Easter Egg Hunt, pictures with the Easter Bunny, golden eggs, and prizes. Our committee member Monica Chase stuffed 300 eggs, thank you. May 3rd-First Friday, Tres o’de Mayo, great Mexican food, margaritas, very popular and well attended event. Second event-May 31st vs June First Friday, we were hosted U.S. Presidential Candidate; John Hickenlooper 6- 7:30. Very exciting evening, over 150 members attended, vibrant discussion. June 14th - Happy hour July 4th -Annual 4th of July Party, tennis, games for kids 1-3, delicious barbecue 3-4:30 and pool games run by

• ur Aqua Man -Pierpaolo Morra

August 2nd-First Friday-Summer Pizza Party, event for families with kids, movie night and beer for parents

Entertainment Committee Recap (cont.) September 6th -First Friday, happy hour October 4th-Octoberfest 5-7, German Food and Beer November 1st-Latin Themed First Friday, Brazilian Food and drink- Caipirinha and Rafa playing music with his band November 22nd-New Member Mixer and Stock your cellar event. Great event, a chance to meet new members, and to taste great wine and purchase them for the holiday season. We also had a tribute to our honorary member Don Jacobus. December 8th-Sunday, Annual Holiday Party, beautifully decorated ballroom, incredible buffet with roast beef, beer and wine, magicians, entertainers, cookie decorating station, Santa, free event to all members, very well attended by over 200 grown-ups and children. I would like to introduce Sarah Martiniak, EC member who will be our new chair in 2020. I would like to thank members of our committee and BTC staff for your help with the events in 2019.

BTC Annual Meeting Fitness Committee Report

January 12, 2020

Fitness Committee  Tony Farrell Board Liaison  Jill Boornazian Chairperson  Gil & Susan Rodriguez  Beverly Rothenburg  Roberta Draheim  Marci Jenkins  Jason Marks  Jo Baker & Mitch Kessler 2019 Focus  Encourage use of facilities, trainers and participation in classes  Be responsive to members’ desires for new or improved classes, equipment and facilities  Address rules and safety issues 2019 Accomplishments  Expanded fitness-class offerings and participation  Expanded Swim classes to year round for kids, teens and adults  Built up Beginner Swim classes  Promoted awareness by adding Fitness Calendar to BTC Master Calendar through Newsletter; posted bios of Trainers  Created Aquatic Fitness class (likely to continue)  Started Multi-Purpose Room project, to expand area for safer floor work  Purchased two large fitness pieces to replace old ones (on schedule)  Resumed “Mindful Movement/Stretch & Release” class to twice/week  Addressed issue of proposed new Fitness/Swim Membership (tabled)  2020 Goals  Member survey of desired content and convenience of fitness classes  Member survey of desired tennis-focused fitness classes  Fitness Demo Day in March to introduce members to classes and trainers  Build inexpensive storage bins in fitness area; add water dispenser/fountain

BTC Annual Meeting Swimming Pool Committee Recap

January 12, 2020

Swimming Pool Committee  Tony Farrell (Board Liaison)  Oz Oswall (Chair)  Virginia Sanseau  Ray Telles  Thelma Lancaster  Pierpaolo Morra & Mitch Kessler 2019 Focus  Address issues of competing demands (swim members; classes)  Keep safety paramount (staffing; signage; communication)  New furniture  Explore salt-water sanitation; no clear path yet 2019 Accomplishments  New chairs and umbrellas now in place  Swim Member email group for improved communication  Investigated and capped swim memberships to help manage congestion  Saved diving board; initiated safety signage for its use  Successful lifeguard program 2020 Goals  Install improved safety signage for diving and pool use  TBD with new committee

BTC Annual Meeting Finance Committee

January 12, 2020

Berkeley Tennis Club Board Nominee Bios 2020

Gustavo Manso Gustavo Manso moved to Berkeley in 2012 and joined BTC in 2013 with his family. His wife Maria Salgado and kids Isabela (10) and Sofia (8) are strong tennis players, but Gustavo is quickly catching up. They live on lower Alvarado Rd, very close to the club, and have been actively involved since becoming members. Gustavo served on the pool committee and is now a member of the finance committee. He is also captain of the 7.0 mixed doubles team this season. Professionally, Gustavo is a professor of finance at UC Berkeley. He has a PhD from Stanford University and previously was a professor at MIT. Gustavo’s research in the field of corporate finance has been published in leading academic journals and he has over 13 years of teaching

• experience. Gustavo has also held leadership positions at Berkeley-Haas, such as faculty

director for executive education and finance group chair. Gustavo’s interest in board service is to protect and grow the BTC community that he and his family have come to love. As a finance professor, he offers invaluable financial skills. As a family member with young kids, his focus will be on youth development and increasing the membership of young families at BTC.

Megan Sweeney My name is Megan Sweeney I've been a member of the Berkeley Tennis Club for 6 years now. The BTC revitalized my love of the game after an extended break from college, and I've tried to make them most if it; participating in a wide variety of activities and events, and building relationships throughout. During my tenure at the BTC I have captained and played on various 5.0 teams and 9.5 combo teams. In addition to engaging in the rich tennis culture that the BTC has to offer, I've also served on the membership committee for the last 5 years helping to grow and promote our thriving membership and community. I currently work at a local tech company in Learning and Development supporting our company with internal talent development, training, and coaching. Prior to joining the corporate landscape, I was a special education teacher in Oakland for eight years. For the last four years I have served on the Associate Board for the Alameda Health System Foundation, raising money to support Alameda County's public health care system. My love for the game and my passion for this club is what drives my desire to serve on the Board of Directors. I believe that I have gained a great deal of knowledge about the club and

• ur membership since joining this community and look forward to the opportunity to continue

my service to the BTC through the Board of Directors. Fionnuala Wright I grew up in Dublin, Ireland, and my tennis playing days started when my parents got together with some local parents to start a small and very humble tennis club on four courts in our

• neighborhood. I would often spend entire days at the club, except from 1pm – 2pm when they

kicked us out to close the club for lunch. Unfortunately, my tennis career peaked at age 14 when I won the Irish national junior championship. I continued to play tennis through college along with my other passion, basketball, where I played on the national under 19 team. My connection to the Berkeley Tennis Club started when I moved to Berkeley 27 years ago. My husband and I have three children, all of whom have grown up playing tennis and using the pool at the BTC. I truly enjoy the social aspects of the club as well as the tournaments and events the club hosts throughout the year. I’m a league player (4.5) and now that my children have (mostly) left home, I enjoy playing several times a week at the BTC as well as taking fitness classes with Jo. One of the reasons I love the BTC is that it has a family feel and the members are genuinely interested in improving as tennis players. I’ve been an analyst with the same San Francisco Company for 27 years. Callan Associates is a pension fund consulting company who advises large organizations on how and where to invest their assets. My college degree is in math and economics and I’m comfortable with spreadsheets and numbers. Outside of work, I enjoy traveling to visit friends and family.

We would like to congratulate the following members on their achievement of a senior membership of over 40 years, as well as, memberships of over 50 years at Berkeley Tennis Club. Clearly, reaching this milestone is a very special occasion for all of us here and we celebrate you. It is an example of your loyalty and commitment to BTC

• ver the years, so we would like to say thank you for your devotion to

BTC! Sincerely, BTC Board of Directors and Staff

BTC Members 50 years or more

Brent Abel John and Joan Andrews Peter Beernink Jill Boornazian Lynn Crosby Hugh Jr and Nancy Ditzler Jim Gay June Gay Don Jacobus Morton McDonald Bob McIvor Adolph Rosekrans Robert Taylor

BTC Members 40 years or more

Linda Van Der Meer Fatima Ali Steve Booth Gene Cantin Steve Cornell Gary Crangle Eve Donlon Karen Faircloth Jim Fousekis Jim Gay Bill Gilbert Jane Headley Tina Heldman Tom Herman Royal Krieger Judith Mortensen Bob and Donna Oliver Dean and Mary Schlobohm Thomas Schrag Harold and Marian Smith Paul and Marolyn Stanley

Newest Honorary Member

Don Jacobus

Members in Memory 2019

Charles Mohn Barbara Nikcevich Jim Roitman