Club Officer Training 2016-2017 Good Job at Club Rush!! Agenda 1. - - PowerPoint PPT Presentation

Club Officer Training 2016-2017

Good Job at Club Rush!!

Agenda

1. Club Officer Job Description 2. How to Run a Club Meeting 3. Calendar of Events 4. How to Promote Your Club 5. Fundraising and Finances 6. Club Expectations/Gold Clubs 7. Campus Outreach 8. Where do We Go From Here? 9. Remind Ap 10: Q/A

Club Officer Job Descriptions

Club Presidents ○ Presides over meetings ○ Prepares agenda for each meeting with secretaries ○ Establishes committees as needed ○ Monitors the status and follow through of all committee work ○ Maintains contact with Advisor and Stu Gov

Adam King- ASB President

Vice President:

○ Takes over presidential duties when the president is absent ○ Serves in any capacity the president assigns

Secretary:

○ Put in the announcements for 3-days before a club meeting ○ Records minutes at the general meetings ○ Present minutes for approval at each meeting ○ Keeps club attendance and projects recorded ○ Handles all club correspondence in a timely fashion Important: Clubs with financial approvals, meeting minutes must to turned into Mrs Fahey verifying the approval.

Treasurer:

○ Follows all Student Account guidelines ○ Collects and banks all money collected to Student Accounts clerk ○ Maintains an accurate record of club finances ○ Presents records for approval at board and general meetings

Club Reporter/ Webmaster:

This position could be added to another officer’s description.

EX: Club Presidents or Secretary- Webmaster/Reporter

○ Publicizes and takes pictures of all club activities ○ Updates your club’s web page ○ Works with Stu Gov on club progress and the year end Club Showcase ○ Works with Mrs. JJohnson & Yearbook

Yearbook Picture Day

○ Club Photo Day- October 19th ○ Sign up in G203 ASAP ○ Bring a club roster with ALL NAMES SPELLED CORRECTLY ○ Get us your club pictures!!!

How to Run a Club Meeting:

• Set meeting/activity calendar and be consistent

○ Meet with your club advisor before every meeting to draft an agenda ○ Include “action items” to be completed by the next meeting

• Take minutes at every meeting

○ Keep minutes in chronological order in club binder (See template)

• ALWAYS TAKE ROLL

○ Track absent members, send probation notices, and adjust club roster accordingly

• Club Recognition

Recognize successes & involved members of your club

• Review, Followup, New

Beginning every meeting by reviewing old business, check action items assigned, & then

move on to new business. End the meeting with upcoming calendar dates & activities

Jordan Young - Junior Class Secretary

Calendar of Events:

Term 1 Calendars are due September 21st

• Include all club meetings
• fficer/ advisor meetings, presidents progress meetings, fundraisers, campus outreach projects
• On Website

These dates should be posted on the club website so everyone can see

• Distribute to Members

○ The calendar should be distributed to club members during a meeting by the end of September

Janelle Quirante-ASB Activities Commissioner

How to Promote Your Club:

• Promotions should start 5 days out

○ Announcements/ shout outs 2nd block, fliers,posters, reusable banners

• Posters and fliers must be stamped (approval stamp from VP’s office)
• Blue Tape ONLY!!

Don't Forget:

• If you put it up, you take it down

Announcements & Eagle News --Joy and Sydney

Allie Hinkle- ASB Spirit Rep

Announcements:

*Vista website → For Students → Announcement Request

• Morning Bulletin

○ Request 48 hours before the start date ○ Announcements must be approved by your club advisor

• Advisory Eagle News
• Advisory Requests
• Mrs. Quinton, Sydney/ Joy

Fundraising and Finances:

Everything involving money needs to go through Mrs. Fahey

Fundraising

• Fundraising Packet must be turned in 1 month before

○ This includes money, coin collecting, or donations ○ Cash Box request needed for selling during lunch

Club Expense ○ Need to be approved in a club meeting ○ Approval must be given to Mrs. Fahey

• Mrs. Fahey/ John Farris- ASB

Treasurer

Club Expectations:

• Keep club website updated
• Participation in at least two Vista Activities
• Monthly Progress Reports at the end of every month

Lauren Maurer-ASB Clubs Commissioner

Webmasters:

• Fill out Website Best Practices
• Club advisors will train officers on how to work website

○ Same as their teacher website *Turn in Website Best Practices to G107 by September 21st*

Monthly Progress Reports:

• Due at the end of every month (starting

September 30th)

• Even if your club has done nothing, turn it in!
• Turn in at the “Clubs” folder at G-107
• Three strike rule

If you turn in 100% of your Progress Reports, you have a chance at becoming a GOLD CLUB!

Monthly Officer Meeting

• Officers must meet with Advisor before every meeting
• Plan agenda for the upcoming all-club meeting
• Review club calendar
• Discuss key goals of the club

Contract for Activity Participation

Contract for Activity Participation

○ All club members must fill one out and turn in to club officers ○ Officers keep it in club binder ○ Due by September 30th

Found on Vista website under “Clubs on Campus”**

Gold Clubs:

• To become a Gold Club you must:

○ Turn in 100% of your monthly progress reports ○ Keep website up-to-date ○ Maintain 75% member participation in meetings and activities ○ Participate in Club Rush, 3 Vista activity, Vistas Campus Outreach

• Perks of being a Gold Club:

○ Gold Clubs are the only clubs that the counselor’s office will do letters of recommendation for ○ Get recognized on campus & the Vista’s website

Campus Outreach:

• Your club must participate 2 of the following campus activities

TermI ○ Homecoming Parade ○ Awareness Week ○ Christmas Tree Sponsor Term II ○ Teacher Appreciation Week ○ Pay It Forward Week ○ Everyday Heroes Week

• Lunch Squad (one week per term)
• Adopt-a-spot
• Mrs. Schultz- Vista Activities

Director

Where do we go from here?

• Term 1 Club Calendar-Due Sept 21
• Website Best Practices turned in- Due Sept 21
• Websites Updated- Due Sept 30
• Campus Outreach Form turned in- Due Sept 30
• 1st Progress Report turned in- Due Sept 30
• Sign up for Yearbook picture-jjohnson in room G203
• Contract for Activity Participation- collected & in club binder -Due Sept 30

Next Club President’s Meeting: September 21st after school at 1:30 in G107

Text @vistaclu to 81010

Remind:

Questions?