JOB EVALUATION INFORMATION SESSION FALL 2016 Todays Discussion - - PowerPoint PPT Presentation

JOB EVALUATION

INFORMATION SESSION – FALL 2016

Today’s Discussion

• Defining Job Evaluation
• What Job Evaluation is NOT
• Position Description Form Factors
• Practical Considerations
• Process & Timelines
• Resources

2

Job Evaluation

• Job Evaluation is the process to analyze the

duties, responsibilities of a position – skills required to perform the duties

• Based on a system agreed to by the College

Employer Council and OPSEU, Provincial Joint Classification Committee (JCC)

• Determines the Payband based on content, NOT

the incumbent

• Position descriptions must be kept current

3

Job Evaluation is NOT

• A process to assess individual performance
• A means for recognition
• Not meant to be reflective of market

competiveness

• An assessment of every aspect of work
• An exact science!!

4

PDF – Evaluation Factors

• Assigned duties and responsibilities
• Provides detail around level of

responsibility

• Lists qualifications and skills required
• Provides source information for ongoing

processes

5

Overview of Evaluation Factors

• Education (2 elements)

11.6%

• Experience

8.6%

• Analysis and Problem Solving

14.2%

• Planning/Coordinating

8.0%

• Guiding/Advising Others

5.3%

• Independence of Action

14.2%

• Service Delivery

7.3%

• Communication

14.2%

• Physical Effort

4.7%

• Audio/Visual Effort

5.0%

• Working Environment

6.9% TOTAL 100.00%

6

Practical Considerations

• Responsibility for writing/revising the PDF
• Managers assign duties
• Article 3.1 Management Functions
• Regular review of the PDF
• Appropriate language / descriptors
• Regular/Recurring vs. Occasional
• Compensation Issues

7

Process

• PDF is updated by incumbent and manager - final

manager approval

• Union and HR play a consultative role throughout

process

• Position Evaluation Form submitted by Manager to

Human Resources

• College Joint Evaluation Committee (CJEC) reviews

and evaluates

• CJEC confirms details with Manager
• Final PDF forwarded for signatures
• HR updates pointing, formal memo sent

8

Timelines

Fluctuates, but typically 4-6 weeks start to finish depending upon several factors

• Additional edits recommended
• Additional feedback to/from CJEC
• Follow up with employee

9

Resources & Tools

• Job Evaluation Guidelines
• How to Write a PDF
• Position Description Form template
• PDF Evaluation Request Form
• Reference Jobs
• HR and Union act as resources

10

QUESTIONS?