2018 ITTF-OCEANIA TOUR BID PRESENTATION & APPLICATION FORM - - PDF document

2018 ITTF-OCEANIA TOUR BID PRESENTATION & APPLICATION FORM

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BID PRESENTATION

The hosting rights of the 2018 ITTF-Oceania Tour events are now available and open for application. The ITTF-Oceania Tour will comprise of 6 tournaments around Oceania, where the best players of the continent will compete against each other for glory. In addition, the ITTF-Oceania Tour will become the main qualification pathway to secure a position in the ITTF-Oceania Cup, as points obtained will directly affect the ITTF-Oceania Cup Points List. The ITTF-Oceania Tour will be a valuable addition to your sporting calendar for the year, and we would like to invite all interested cities, associations and organisations to apply for the hosting rights. Please note that all applications must be submitted with the support of the respective National Table Tennis Association. ITTF-Oceania Tour events

• Men’s Singles
• Women’s Singles
• Men’s Doubles
• Women’s Doubles
• Mixed Doubles

Event Duration

• 2 days

Venue requirements

• Number of Courts: 1 Show Court, 5 Regular Competition Courts and 1

Competition Courts for Finals day

• Lightings: 600 Lux minimum

To submit your application, please complete this document and attach any supporting documentation. Deadline: 15/11/2017

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APPLICATION FORM

• 1. INTRODUCTION

Date Preferred Date Alternative Dates Place City, Country Events to be Included Men’s Singles Women’s Singles Men’s Doubles Women’s Doubles Mixed Doubles Organisation Is your organisation affiliated with the

• fficial table tennis body?

If yes, please state the Affiliated National Association (Table Tennis) Contact Person Position Mobile Email Have you read and understood the BID PRESENTATION YES/NO Do you accept the terms and conditions in the BID PRESENTATION YES/NO Are you prepared to offer Visa to all participants and accredited

• fficials?

YES/NO

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• 2. VENUE GENERAL INFO

Venue Name Address City Nearest Airport Contact Person Position Mobile Email Proposed Date For Venue Inspection DD MM YYYY Spectator Capacity Wheelchair Access Parking Capacity Is there air-conditioning? If yes, will it affect play in the playing area and training area?

• 3. EVENT VENUE REQUIREMENTS
• 1. PLAYING AREA

Area Minimum:

• 1 Show Courts
• 5 Regular Competition

Courts and 1 Competition Court for Finals day Area (square meters) Number of Show Courts Number of Regular Competition Courts Height of Venue Lighting Minimum 600 Lux Flooring Temperature

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Main hall temperature during which event will be held Audio-visual Current Set-up Please detail number

• f screens, audio

system, etc. Plans to upgrade AV capacity for event (if applicable) Are there any windows or doors that can disturb players? Yes/No. If yes, please detail plans to cover windows or doors Wired Internet Please indicate quantity and connection speed Wireless Internet Yes/No. If yes, please indicate connection speed

• 2. OTHERS

What other relevant facilities are there? Restaurant, Players Area, Officials Area, etc. Please indicate size and capacity Prize Presentation Medals/Trophies are required to be made for all events Backdrop size Podium size Cordoned Area for Media? Waiting Area for Athletes and Prize Presenters?

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• 4. VENUE & MATCH PRESENTATION

Dressing up the venue is important for the event to look professional to spectators as well as TV/Streaming audiences. In this section, please outline your plans to dress up the venue.

• 1. FIELD OF PLAY

Music (Professional DJ, Volunteer to control music, etc.) Entertainment between Matches (Dances, songs, contests, spectator engagement, etc.) Dress Up (Banners, backdrops, etc.) Screens (Scoring, Live broadcast, etc.) Others

• 2. OUTSIDE FIELD OF PLAY

Results Board (Digital/Non-digital) To keep spectators updated on the event status Dress Up (Banners, backdrops, posters, etc.) Others

• 5. MEDIA & PROMOTIONS

Please outline your promotional and media plans (prior to event and during event) Will there be a dedicated Press Officer? How many photographers will be available?

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• 6. SUPPORTING PARTNERS

If you already have supporting partners to help your application please indicate them below. Company Name & Details Support Role

• 7. BUDGETS

Please see Budget attached as separate excel document.

• 8. OTHER DOCUMENTS

Please submit your application, including this application document form and attach any additional documents or information that will help you in your application by email to: ITTF-Oceania Christian Holtz Executive Director choltz@ittfoceania.com Ignacio Rizo Patron Events Officer ignacio@ittfoceania.com Deadline: 15/11/2017