Welcome • Attendance Register • Apologies • A G E N D A Tour Policy • Oakhill Tour Presentation • Travel & Sports Tour Presentation • Fundraising • Tour Brochure • Tour Clothing • Tour Committee Appointment • Questions & Answers • Communication • Date of Next Meeting •
Tour Group 2012 Grade 10, 11 & 12 Art • Students. 1 st & 2 nd Boys & Girls Hockey • Squads. 6 Oakhill Teachers. •
MARCH 2012 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 GRADE 10 18 GRADE 10 ODYSSEY ENDS ODYSSEY ENDS 19 20 21 22 23 24 25 TERM 1 ENDS DEPART SPAIN 26 27 28 29 30 31 1 APRIL 2012 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 2 3 4 5 6 7 RETURN SPAIN GOOD FRIDAY 9 10 11 12 13 14 15 EASTER MON TERM 2 STARTS 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Weather in Spain Madrid • Spring is the most pleasant time of the year. Long days are generally warm and nights cool. Average Temperatures: March 15° Celsius - April 19° Celsius. Valencia • Mainly Mediterranean climate - warm and dry. Average Temperatures: March 13° Celsius - April 14° Celsius. Barcelona A warm, welcoming climate and pleasant all year. • Average Temperatures: March 14° Celsius - April 16° Celsius.
Tour Operators Travel & Sport • – Travel & Sport is a well-established organisation. – Over 15 years of experience in school and youth group travel. – They manage sports, academic & cultural tours for incoming and outgoing tours. – Leon Hattingh representing Travel & Sports tonight. – Travel & Sport will be managing the tour logistics (flights, visas, insurance and overall tour management).
Tour Operators Sports in Spain • – Spanish Tour Operator who will manage tour from time of arrival in Spain to departure. – Sander van der Weide is the founder and CEO. – Sander has represented the Dutch National Hockey Team 275 times and played in three Olympic Games (Sydney, Athens and Beijing). – A representative from Sports in Spain will be with the tour party at all times. – Training by Olympic hockey players.
Travel Documents – A valid Passport . – If you do NOT have a passport, please apply NOW – The Home Office in Plett is an easy option. – If you have a foreign passport, you will also need a valid South African passport OR a valid Residency Permit to re- enter South Africa. – Passport must be valid until at least 1 August 2012 . – Written consent from both parents and/or Guardian.
Schengen Visa Requirements – EU, UK, Australia, Austria, Canada, Croatia, Ireland, New Zealand, Switzerland, United States & a few other countries do NOT require a Schengen Visa. – South African passport holders DO require a Schengen Visa. • Cost is currently R592 plus visa service fees. • List of requirements will be emailed. • Two important documents which are needed are: – UNABRIDGED birth certificate. – Letters of consent from both parents.
Exchange Rate ZAR : EURO • Tour Costings based on R10.50 = € 1. • Airport Taxes subject to weekly changes. • Careful watch on Euro strength to ensure favourable rate when paying for Euro based costs.
Payment Timelines R6000 payable NOW. • R7000 no later than 30 November 201. • R7000 no later than 31 December 2011. • Balance of tour costs payable by 20 January 2012. • Visa Costs (if visa required) to be paid by 31 December 2011. • Payments to be made to Oakhill Account with reference • “Surname / Spain”.
Tour Cost Details Flights (Air France) • International Fare (approx) R 3,500 – International Airport Taxes (subject to change) R 4,298 – Domestic Fare (approx) R 1,370 – Domestic Airport Taxes R 970 – Coach Transfer to PE & return R 450 • Spain Costs - Accommodation, Breakfast, 9 Dinners, • Entrance fees, city tours, 1 football match, hockey training, hockey Astro matches, Spanish tour agent, coach transfer between Spain Cities & more (Euros 90 per day) R 12,650 Other Spain Costs – Lunch Money & 2 Dinners, Spain Sims R 1,000 • Travel & Sports Insurance R 420 •
Tour Commitments Students • – Participation in any Fundraising events. – Attend Pe-Tour Hockey Training Sessions. – Learn about Spain, their culture & a few Spanish words. – Appreciate the great opportunity to go on Tour. – Thank and help your parents or donors for this experience. Parents • – Timeous payment of tour funds. – Timeous submission of documents needed to tour – passports, visa documents, medical info, indemnities etc. – Support for the tour.
WHAT NEXT … Say :“Yes to the Tour – Hola España”. • Check your passport validity. • Pay your deposit. • Watch the Oakhill website for updates. • Respond when asked for documents. • Participate. • Plan. • Feel the Spanish vibe. •
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