A G E N D A Tour Policy Oakhill Tour Presentation Travel & - - PowerPoint PPT Presentation

A G E N D A

• Welcome
• Attendance Register
• Apologies
• Tour Policy
• Oakhill Tour Presentation
• Travel & Sports Tour Presentation
• Fundraising
• Tour Brochure
• Tour Clothing
• Tour Committee Appointment
• Questions & Answers
• Communication
• Date of Next Meeting

Tour Group

• 2012 Grade 10, 11 & 12 Art

Students.

• 1st & 2nd Boys & Girls Hockey

Squads.

• 6 Oakhill Teachers.

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 GRADE 10 ODYSSEY ENDS 18 GRADE 10 ODYSSEY ENDS 19 20 TERM 1 ENDS 21 22 DEPART SPAIN 23 24 25 26 27 28 29 30 31 1

MARCH 2012 APRIL 2012

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 2 3 4 RETURN SPAIN 5 6 GOOD FRIDAY 7 9 EASTER MON 10 11 TERM 2 STARTS 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Weather in Spain

• Madrid

Spring is the most pleasant time of the year. Long days are generally warm and nights cool. Average Temperatures: March 15° Celsius - April 19° Celsius.

• Valencia

Mainly Mediterranean climate - warm and dry. Average Temperatures: March 13° Celsius - April 14° Celsius.

• Barcelona A warm, welcoming climate and pleasant all year.

Average Temperatures: March 14° Celsius - April 16° Celsius.

Tour Operators

• Travel & Sport

– Travel & Sport is a well-established organisation. – Over 15 years of experience in school and youth group travel. – They manage sports, academic & cultural tours for incoming and outgoing tours. – Leon Hattingh representing Travel & Sports tonight. – Travel & Sport will be managing the tour logistics (flights, visas, insurance and overall tour management).

Tour Operators

• Sports in Spain

– Spanish Tour Operator who will manage tour from time of arrival in Spain to departure. – Sander van der Weide is the founder and CEO. – Sander has represented the Dutch National Hockey Team 275 times and played in three Olympic Games (Sydney, Athens and Beijing). – A representative from Sports in Spain will be with the tour party at all times. – Training by Olympic hockey players.

Travel Documents

– A valid Passport. – If you do NOT have a passport, please apply NOW – The Home Office in Plett is an easy option. – If you have a foreign passport, you will also need a valid South African passport OR a valid Residency Permit to re- enter South Africa. – Passport must be valid until at least 1 August 2012. – Written consent from both parents and/or Guardian.

Schengen Visa Requirements

– EU, UK, Australia, Austria, Canada, Croatia, Ireland, New Zealand, Switzerland, United States & a few other countries do NOT require a Schengen Visa. – South African passport holders DO require a Schengen Visa.

• Cost is currently R592 plus visa service fees.
• List of requirements will be emailed.
• Two important documents which are needed are:

– UNABRIDGED birth certificate.

– Letters of consent from both parents.

Exchange Rate ZAR : EURO

• Tour Costings based
• n R10.50 = €1.
• Airport Taxes subject

to weekly changes.

• Careful watch on

Euro strength to ensure favourable rate when paying for Euro based costs.

Payment Timelines

• R6000 payable NOW.
• R7000 no later than 30 November 201.
• R7000 no later than 31 December 2011.
• Balance of tour costs payable by 20 January 2012.
• Visa Costs (if visa required) to be paid by 31 December 2011.
• Payments to be made to Oakhill Account with reference

“Surname / Spain”.

Tour Cost Details

• Flights (Air France)

– International Fare (approx) R 3,500 – International Airport Taxes (subject to change) R 4,298 – Domestic Fare (approx) R 1,370 – Domestic Airport Taxes R 970

• Coach Transfer to PE & return

R 450

• Spain Costs - Accommodation, Breakfast, 9 Dinners,

Entrance fees, city tours, 1 football match, hockey training, hockey Astro matches, Spanish tour agent, coach transfer between Spain Cities & more (Euros 90 per day) R 12,650

• Other Spain Costs – Lunch Money & 2 Dinners, Spain Sims

R 1,000

• Travel & Sports Insurance

R 420

Tour Commitments

• Students

– Participation in any Fundraising events. – Attend Pe-Tour Hockey Training Sessions. – Learn about Spain, their culture & a few Spanish words. – Appreciate the great opportunity to go on Tour. – Thank and help your parents or donors for this experience.

• Parents

– Timeous payment of tour funds. – Timeous submission of documents needed to tour – passports, visa documents, medical info, indemnities etc. – Support for the tour.

WHAT NEXT …

• Say :“Yes to the Tour – Hola España”.
• Check your passport validity.
• Pay your deposit.
• Watch the Oakhill website for updates.
• Respond when asked for documents.
• Participate.
• Plan.
• Feel the Spanish vibe.