The construction of Letaba Tarentaal 8km 132kV Kingbird line within - - PowerPoint PPT Presentation

Tender Briefing session : 08 July 2020 Tender number: 59CON1943 : The construction of Letaba – Tarentaal 8km 132kV Kingbird line within the Limpopo Operating Unit over a period

• f 6 months

Tender number: 59CON1944 : The construction of a new 19 km, 132 kV Bersfort line for Merensky – Uchoba phase 2 within the Limpopo Operating Unit over a period of 12 months

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Eskom Values (ZIISCE) / Izimiso Ka-Eskom

VALUE MEANING

ZERO HARM​ Eskom will strive to ensure that zero harm befalls its employees, contractors, the public and the natural environment. INTEGRITY Honesty

• f

purpose, conduct and discipline in actions, and respect for people. INNOVATION Value-adding creativity and results

• riented.

Lead through excellence in innovation. SINOBUNTU Caring. CUSTOMER SATISFACTION A commitment to meet and strive to exceed the needs of the receivers of products and services. EXCELLENCE Acknowledged by all for exceptional standards, performance and professionalism.

ISIMISO SISHO UKUTHINI

ZERO HARM U-Eskom uzoqhubeka nokulwela ukuqinisekisa ukuthi ukuphepha

• kupheleleyo

lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani,

• sonkontilaki,

umphakathi kanye nokunakekelwa kwemvelo yonkana. UBUQOTHO Ukwenza izinto ngokungaguquki, ngendlela ekhuthaza ukwethenjelwa nokuzibophezela. IKHONO LOKUQAMBA Ukwakha isimiso esivumela ukukhula kwabantu abanamakhono. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. UKWANELISEKA KWAMAKHASIM- ENDE Ukuzibophezela ukwenzela amakha- simende umsebenzi

• muhle

ngokuvelele nangokudlulele. UBUHLE OBUVELELE Ukuqhubeka ukulwela ukuba ngophuma phambili ngokusebenza ngendlela evelele nefaneleyo.

AGENDA

Evacuation Procedure Welcome Commercial SDL&I Technical SHEQ NEC 3 and BOQ

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Purpose of the clarification meeting

• To assist the Tenderers on the requirements for this tender

by explaining important information which will enable them to compile the tender documents accurately

• To explain the implications of the evaluation process and the

evaluation phases which the tender will be subjected to.

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Details of the Enquiry

• Description : The construction of Letaba – Tarentaal 8km 132kV

Kingbird line within the Limpopo Operating Unit over a period of 6 months

• Enquiry Number: 59con1943
• Closing Date: 27 July 2020 at 10h00 AM SAST (GMT+2)
• This is a non-compulsory briefing session

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Details of the Enquiry

• Description : The construction of a new 19 km, 132 kV Bersfort line

for Merensky – Uchoba phase 2 within the Limpopo Operating Unit

• ver a period of 12 months
• Enquiry Number: 59con1944
• Closing Date: 28 July 2020 at 10h00 AM SAST (GMT+2)
• This is a non-compulsory briefing session

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Details of the Enquiry cont.……

• Joint ventures will be allowed to participate on this tender in order to enable

empowerment of the emerging entities. Each JV Entity needs to submit its

proof of CSD Registration summary with the tender

• NO LATE TENDERS WILL BE ACCEPTED. Only tenders submitted at the correct location

and correct closing date and time will be accepted. Refer to page 5 of the Invitation to Tender under item 2.2 - 2.5 Tender Closing Information”.

• Please note that due to the large volumes of submissions that are expected, it is advisable

that you do not leave the dropping off your tender at the last minute. This may result in your tender not being received or being placed in the Tender Box by 10h00 on the closing date, in which case your tender will be considered late and not accepted.

• Tenderers must submit the tender as a complete original tender, plus one (1) hard

copy of the original tender at tender submission deadline.. Refer to page 6 of Invitation to tender item 2.9 - Copy of original tender

• Where a Tenderer does not submit 1 hard copy of the original tender at tender

submission deadline, the tenderer will be disqualified

Eskom Tender Bulletin and National Treasury etenders Portal

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Tender documentation can be downloaded from the following: 1. http://tenderbulletin.eskom.co.za/ 2. www.etenders.gov.za The documents included in the Eskom Tender bulletin and the National Treasury etenders portal for these tenders are as follows:

Tender documents 59con1943 – National Treasury tender portal

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Continuation … Tender 59con1943 National Treasury portal

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Tender documents 59con1943 – Eskom Tender bulletin portal

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Continuation … Tender 59con1943 Eskom Tender bulletin

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Continuation … Tender 59con1943 Eskom Tender bulletin

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Continuation … Tender 59con1943 Eskom Tender bulletin

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Tender documents 59con1944 – National Treasury

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Continuation … Tender 59con1944 National Treasury portal

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Tender documents 59con1944 – Eskom Tender bulletin portal

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Continuation … Tender 59con1944 Eskom Tender bulletin

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Continuation … Tender 59con1944 Eskom Tender bulletin

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Continuation … Tender 59con1944 Eskom Tender bulletin

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Stage 1 : Basic compliance will be conducted of the the following items

Tender 59con1943

• Meet the eligibility criteria for a tenderer- refer to item 2.1 on page 4-5 of the invitation

to tender document

• Submitted two (2) hard copies; One original and one exact copy of the original tender

to Eskom ;

• Submission of the list of mandatory tender returnable documents;
• Completed and signed declaration of authority form as attached with this tender / submit

the signed resolution by the board confirming the duly authorised personnel to sign all documents in connection with this tender ;

• CIDB

registered / Proof

• f

CIDB registration Electrical Engineering Works- Infrastructure (EP) level 6 or higher;

• PART 2: PRICING DATA C2.2 the provisional bill of quantities as included in the NEC3

Engineering and Construction Contract (ECC) is mandatory for evaluation and should be fully completed (quote on all items ) and be submitted with this tender

• Failure to quote on all items/ provide pricing for all items will render a tender non-

responsive will be disqualified from further evaluations.

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Continuation of stage 1

• Submitted proof of the registration on National Treasury’s Central Supplier Database

(CSD) except Foreign Suppliers / or number MAAA (…………………)./ Where proof of CSD / or number MAAA is not submitted verification shall be done on the National Treasury CSD and if the tenderer is found not to be registered their tender will be commercially non-responsive.

Non –responsive /Unacceptable tenders will be disqualified and all the responsive tenders will be evaluated further.

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Stage 1 : Basic compliance will be conducted of the the following

Tender 59con1944

• Meet the eligibility criteria for a tenderer- refer to item 2.1 on page 4-5 of the invitation

to tender document

• Submitted two (2) hard copies; One original and one exact copy of the original tender

to Eskom ;

• Submission of the list of mandatory tender returnable documents;
• Completed and signed declaration of authority form as attached with this tender / submit

the signed resolution by the board confirming the duly authorised personnel to sign all documents in connection with this tender ;

• CIDB

registered / Proof

• f

CIDB registration Electrical Engineering Works- Infrastructure (EP) level 7 or higher;

• PART 2: PRICING DATA C2.2 the provisional bill of quantities as included in the NEC3

Engineering and Construction Contract (ECC) is mandatory for evaluation and should be fully completed (quote on all items ) and be submitted with this tender

• Failure to quote on all items/ provide pricing for all items will render a tender non-

responsive will be disqualified from further evaluations.

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Continuation of stage 1

• Submitted proof of the registration on National Treasury’s Central Supplier Database

(CSD) except Foreign Suppliers / or number MAAA (…………………)./ Where proof of CSD / or number MAAA is not submitted verification shall be done on the National Treasury CSD and if the tenderer is found not to be registered their tender will be commercially non-responsive.

Non –responsive /Unacceptable tenders will be disqualified and all the responsive tenders will be evaluated further.

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Continuation of Stage 1 for tender 59con1943 & 59con1944 :

All responsive tenders will be evaluated further to check the mandatory tender returnable before functionality scoring

• Refer to page 23 – 28 of the invitation to tender , item 1.3 (Tender returnable) for

the list of tender returnable highlighting mandatory tender returnable for evaluation (to be submitted prior tender closure) as well as the tender returnable that are required prior contract award

• The mandatory commercial and financial tender returnable (PART 2: PRICING DATA

C2.2 the provisional bill of quantities as included in the NEC3 Engineering and Construction Contract (ECC) and financial statements ) as stipulated in the invitation to tender document must be printed ,completed ,signed and be inserted in the commercial returnable file.

• Please take note of the following documents that are attached separately in the

portal and forms part of the commercial mandatory returnable :  Authority to submit a tender, attached separately on the tender portal  Supplier declaration of interest, attached separately on the tender portal The tenderer will be disqualified if the mandatory Evaluation tender returnable documents are not submitted on/before the tender submission deadline

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Criteria to be applied on the responsive tenders after commercial compliance check for tender 59con1943 &59con1944

Stage 2: Functional Analysis Refer to item 3.13

• n page 9-16 of the invitation to tender document for

functionality evaluation criteria. Tenders which fail to meet the functionality minimum 90% threshold will not be evaluated further Stage 2: Designated material thresholds are applicable Refer to Item 3.12 (Designated materials and thresholds) on page 8-9 & 50-53 (Letaba Tarentaal ) and 51-54 (Merensky Uchoba)- of the invitation to tender documents as well as SBD 6.2 -Declaration certificate for local production and content and Annexures C, D, E attached separately on excel formal

Criteria to be applied on the tenders that met the functionality minimum threshold- Tender 59con943 & 59con944

Stage 3: Price and Preference point system Refer to item 3.15, 3.17 & 3.18 on page 16 -20 of the invitation to tender document Prices will be scored out of 80 points and B-BBEE status will be scored out of 20 points in accordance with PPPFA It should be noted that PART 2: PRICING DATA C2.2 the provisional bill of quantities as included in the NEC3 Engineering and Construction Contract (ECC) is mandatory for evaluation and should be fully completed (quote on all items) and be submitted with this tender. Failure to quote on all items/ provide pricing for all items will render a tender non- responsive will be disqualified from further evaluations. Please refer to NEC 3 ECC Pricing data document as published on the Eskom tender Bulletin and National Treasury e-tenders portal. An excel BOQ is also attached separately. If the tenders opt to use the excel to price when they respond to the tender, they must ensure that the BOQ is signed and also includes the company name.

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Ranking of tenders – 59con1943 & 59con1944

Contractors will be ranked by applying the preferential point scoring based

• n the 80/20.

The total number of contractor to be appointed is one (1). After the scoring and ranking of tenders the following shall apply to break deadlock:

• In the event that two or more tenderers have scored equal points, the

successful tender must be the one that scored the highest points for B-BBEE;

• If two or more suppliers scored equal points, including equal preference points

for B-BBEE, the successful tender must be the one scoring the highest score for functionality, if functionality is part of the evaluation process;

• In the event that two or more tenders are equal in all respects, the award must

be decided by the drawing of lots.

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Continuation of evaluation………

Joint ventures will be allowed to participate on this tender in order to enable empowerment

• f the emerging entities.

All JV members must submit their MAAA/ proof of CSD registration and the proof of relevant CIDB registration using CIDB calculator for JV’s Joint ventures are eligible to submit tenders provided that :-

• every member of the Joint venture (JV) is registered with the cidb;
• the lead partner has a contractor grading designation in the Electrical Engineering

Works- Infrastructure (EP) *class of construction work; or not lower than one level below the required grading designation in the class of works construction works under consideration and possesses the required recognition status;

• the combined contactor grading designation calculated in accordance with the cidb

regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a Electrical Engineering Works- Infrastructure (EP) * class of construction work or a value determined in accordance with Regulations 25 (1B) or 25 (7A) of the cidb Regulations

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Continuation of evaluation…(Contractual requirements) tender 59con1943 &59con1944

Stage 4: Application of contractual requirements Contractual requirements are not evaluation criteria. They are required to be met and assessed after the evaluation and ranking of the tenders. Proof that the highest ranked tenderer is able to meet the contractual requirements, must be submitted prior to contract award. Failure to meet “Contractual Requirements “by the stipulated deadlines; may result in the tenderer being regarded as non-responsive and ineligible for contract award. In the event that there are further documents/actions that are required during execution of the contract, these must be made contractual conditions and compliance thereto must be managed in terms of the contract. Contractual Requirements applicable for this project are the following:

• Financial statements; and
• SHEQ requirements; and
• Commercial statutory documents

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Continuation of contractual requirements…..

Tender 59con1943

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Reference Returnable from supplier Requirements prior contract award Quality- Documents as required per scope of work Refer Item C1 (Page 31-32) below for Quality Requirements  Safety- Documents as required per scope of work Refer Item C2 (Page 33-34) below for Safety requirements  Environmental - documents required as per scope of work Refer Item C3 (Page 34-35) below for Environmental Requirements  Due Diligence Audited Financial Statements of the tenderer for the previous 18 months,

• r to the extent that such statements

are not available, for the last year. Tenderers must note that in the case

• f a joint venture or special purpose

vehicle (SPV) especially formed for this tender, audited financial statements for each participant in the JV / SPV is required. Start-up 

Continuation of contractual requirements…..

Tender 59con1944

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Reference Returnable from supplier Requirements prior contract award Quality- Documents as required per scope of work Refer Item C1 (Page 31-33) below for Quality Requirements  Safety- Documents as required per scope of work Refer Item C2 (Page 33-34) below for Safety requirements  Environmental - documents required as per scope of work Refer Item C3 (Page 34-36) below for Environmental Requirements  Due Diligence Audited Financial Statements of the tenderer for the previous 18 months, or to the extent that such statements are not available, for the last year. Tenderers must note that in the case of a joint venture or special purpose vehicle (SPV) especially formed for this tender, audited financial statements for each participant in the JV / SPV is required. Start- up enterprises formed within the last 12 months are not required to send in statements, but if successful with their tender will be required to send statements for the first year when once available. 

NEC 3 ECC Document tender 59con1943 & 59con1944

C1.1 Form of Offer & Acceptance must be completed ,signed and submitted back with the tender by submission deadline. PART 2: PRICING DATA C2.2 the provisional bill of quantities as included in the NEC3 Engineering and Construction Contract (ECC) is mandatory for evaluation and should be fully completed (quote

• n all items) and be submitted with this tender.

Failure to quote on all items/ provide pricing for all items will render a tender non-responsive will be disqualified from further evaluations. C3.1 ECC3 Employers scope of work as published separately on Eskom Tender Bulletin and National Treasury's etenders

• Tenderers are required to provide a covering letter clearly stating their

Acceptance of the NEC 3 Engineering and Construction Contract (ECC), and confirm the validity that their tender is valid for 12 weeks from date

• f closing

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Relevant Policies

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Please note that the policies as included in the Eskom Tender Portal and National Treasury's etenders portal should not be printed and returned

The tender documentation should be packaged in the following format:

Please ensure that each part is packed separately as each of the parts are evaluated independently i.e. you should submit an original for each part and one identical copy of each part therefore in total your submission should consist of 6 parts.

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SECTION

Original Copy PART 1 will comprise all Commercial Tender Returnable Requirements including SDL&I and Financial returnable (NEC 3 ECC including completed BOQ and the Finacial statements)

√ √

PART 2 will comprise of the Technical Requirements Site inspection will be conducted on technical requirements by Eskom representatives at the Supplier’s Business premises

√ √

PART 3 will comprise of the SHEQ Requirements √

√

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Other Commercial Requirements

• Shared resources (e.g. authorization, training certificates of employees and

calibration certificates) shall not be accepted. Tenderer(s) shall be disqualified if found to have misrepresented information on the tender technical document.

• No correction fluid to be used on the enquiry document
• Tenderers are encouraged to continuously check Eskom tender bulletin for the

latest tender updates during this clarification period. This will enable tenderers to familiarise themselves with any new developments in order to tender accurately

• All certificates submitted must be valid
• Tender documents must be tamper proof and secured
• All queries to be addressed to the Buyers (Refer Item 1.1 , page 4 of the

invitation to tender for buyers contact details) in writing. No telephone calls will be accepted for queries regarding this tender

• Closing time for all queries is 5 working days prior to tender Closing Date, refer

to 2.17 (Clarification on enquiry documents) on page 7

• f the invitation to

tender document

Binding of Tender Documents

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The pages are not secure and punched

• Ring binders should not

be used:

 Pages may be removed  Pages tend to come loose from the binding during the stamping and handle process

Binding of Tender Documents…cont

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The clip tends to bend with the size of the tender and during the handling of the tender.

• Lever Arch Files

should not be used:

 Pages may be removed  Tender Document is not tamper proof

• File fasters pose a

safety risk when handling tender documents

Contractors must ensure:

• Tender documents are tamper proof
• to ensure that no pages

may be removed or added during the evaluation and handling process

• That the Tender document will be secure throughout the tender

handling process

• That the Tender document is reasonably sized and secure
• to

enable stamping and the handling process to be smooth and efficient

• Tender documents are sealed with binding tape to ensure that the

documents are safe to handle as well as tamper proof

• NB: there are multiple sections that make request for the same

certificates (e.g. COIDA) Please provide copies

• f

this requirement in each section. As they are bound separately and will be evaluated independently.

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Binding of Tender Documents …. cont

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Tamper Proof Binding of Tender Documents

Notes

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Please note that this clarification presentation will be loaded

• n the Eskom Tender Bulletin and the National Treasury e-

tenders portals as they will serve as minutes of the clarification meeting. Please also note that questions and answers will be loaded

• n the Eskom Tender Bulletin and the National Treasury e-

tenders portals. Please note that questions should always be sent in writing to the email address stipulated in the Invitation to Tender. Please do not address questions to any Eskom email addresses of persons you may know working for Eskom whether they be employees in the Buying, SHEQ, Technical, SD&L or any other Sections.

Thank you