Title: The construction of Letaba - Tarentaal 8km 132kV Kingbird - - PowerPoint PPT Presentation

Tender number: 59 CON 1943

Title: The construction of Letaba - Tarentaal 8km 132kV Kingbird line within the Limpopo Operating Unit over a period of 6 months Clarification date: 08 July 2020

Tender Information

• C3.1 Works information”
• Type of contract: NEC 3 - ECC
• Buyer: Motsatsi Magwele
• Date of Issue: 26 June 2020
• Clarification date: 08 July 2020
• Closing date: 27 July 2020
• Quality Requirements Tender Enquiry – Category 3 requirements – Category 3

criteria; Form A ;QM 58 document; CQP and QCP

• Quality evaluation to be done after Technical/ Price & BBBEE - only on successful

supplier shortlisted for award.

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Quality Requirements Returnable

1. QM 58 for reference only- NB: do not print and submit; 2. Category 3 Quality requirements - submit listed items; 3. Category 3 Form A –sign and complete Sections A and Section D and return 4. Templates provided -

• Section C of Quality Criteria– CQP to be completed and returned based on

the NEC document Scope of Work as per template provided;

• Section D of Quality Criteria - QCP/ITP to be completed and returned

based on the Previous or simulated Task order specific Scope of Work as per template provided;

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Download category 3 Form A from the Quality subfolder

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Contractual requirements

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Quality requirements for the tender (based on new QM 58- Category 3) Section A & B

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Quality requirements Cont’d

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NEC3- ECSC - C3.1 Description of Works (for completing the CQP template)

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Detailed SCOPE of Work- Important for Section C The construction of Letaba - Tarentaal 8km 132kV Kingbird line within the Limpopo Operating Unit over a period of 6 months

The scope of work below to be used in conjunction with the Bill of Quantities:

• Establishment of facilities on sites;
• Perform bush clearing along the servitude
• Conduct soil nominations, foundations and where required foundation design
• Transporting all material required to pole/line position
• Testing of pole/tower footing resistance and poles earthing as well as earthing

correction where required

• Erection of structures/poles

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NEC scope of work continued

• Installation of all required stays;
• Poles dressing;
• Stringing, Regulation, Crossings, Joints; Dampers
• Line labelling
• Dismantling of lines (structures and conductor) as indicated on the Bill of

Quantities/Design

• Closing spans at the substation;
• Earthing of terminal poles to the substations earth grids.
• Perform all line tests as indicated on the Bill of Quantities/Design
• Handing over of the Asset

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NEC Quality contract conditions

• Quality Control
• Final Contract Quality Plan must be signed 30 days after contract award by Project

manager;

• An approved Quality Control Programme/ Plan ( QCP/ ITPP) is to be compiled

prior to task order execution in conjunction with, and to the approval of, the Project Manager.

• A Quality Check sheet per structure and line section installation is to be developed

and approved by the Project Manager and the CPE.

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Common mistakes made by tenderers on Quality submissions

1. Section A

• 1. Quality manual structure layout not aligned to latest Standard (2008 or

2015);

• 2. QMS Procedures incomplete and do no comply with particular ISO clause

elements; Do not copy and paste the ISO standard- inteprete and customise to your business; address all elements of the procedure as per clause requirements

• 3. Quality policy not signed or not submitted; or does not comply with clause

ISO 9001:2015 -5.3 ( it’s a controlled document must have ref number; revision; authorization date);

• 4. For Option1- ISO certification scope must be relevant; valid by tender

closing date;

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Common errors when evaluating- cont’d

Section B

1. QMR appointment letter or and CV not submitted; QMR to attend training on QM in the first 12 months after contract award (contract condition) 2. Organogram has no names and signed nor on letterhead- must be a controlled document; 3. Supplier Management procedure not aligned to Clause 8.4 of ISO 9001:2015;

Section C

• 1. CQP sow not described as in the NEC; project organogram does not include

roles and responsibilities of organogram functions in respect of SOW;

• 2. Does not add the out-sourced SOW functions/activities; and other CQP

;elements;

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Common errors when evaluating- cont’d

Section D

1. ITP/QCP template not used; 2. If used, sow specific task order is not used (eg; design instead of installation; construction instead of design – Use a Tender SOW Task order); 3. QCP to be based on the scope of work activities- refer to NEC, this tender scope of work has more than 1 QCPs;

Section E

1. Satisfaction surveys not completed by clients; Name of clients- name of project/service- stamp/signature missing; Submit CS survey templates- rather submit reference letter ( name of client- project/service-date); Reference letter from previous clients; 2. Incorrect Form A - old Forms; 3. Form A neither completed not signed and incorrectly marked Form submitted.

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When completing CQP & ITP/QCP

• Complete the scope of work as described on the NEC- ECSC Works

Information ;

• complete other information as indicated in the Index, some requirements

are not applicable. If any section on CQP not applicable indicate so and reason why.

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