Teams ams SO WHAT OF IT? What Can It Do? Enhance communication - - PowerPoint PPT Presentation

Teams ams

SO WHAT OF IT?

What Can It Do?

• Enhance communication
• Chat
• Voice and Video Calls
• Virtual Meetings
• Real-time file collaboration
• Share files
• Edit files together at the same time
• Do all the above at the same time

Making Voice and Video Calls in Teams

• Faster and more efficient

than sending an email or text for quick questions or problems

• Will not call outside of

Teams

Making a Call

If you already have an active chat with the person you want to audio or video call:

1.

No active chat with the person: Use the command bar:

2.

• 1. Type "/call" and Press "Enter"
• 2. Start typing the person's name
• 3. Select the person from the list

Call will begin.

Chat

• Use text messaging to

communicate during your workday

• Should only be used

for informal communication

• You can share files in an

existing chat for quick collaboration

• Chat while editing a file

together in real-time

Start a New Chat

Start a new chat by typing the @ symbol in the command bar followed by the name of the person you want to chat with. Start typing your message and press "Enter" to send.

1. 2.

View Files Shared in a Chat

When in your chat session, click the files tab at the top of the chat window.

1.

Add/Share Files in Chat Window

Drag and drop files to this area from your computer to add files to the Files Tab

1.

Edit a File Together at the Same Time

Each attendee can open the file and you can see where each person is editing.

• This function is better if you can see it live. If you want to participate please open the file

now visible in the chat to the right of the screen.

1.

Create and Run Meetings

• Highly versatile web

meeting tool

• You can control what

screens or windows you share publicly (only show what you want to and nothing you don’t)

• Request and give mouse

control to other attendees

• Talk, Chat, Share, Share

files and mark up/edit a file all at the same time

Create a Meeting

a. b. 1. 2. 3.

• r

Create a Meeting

Configuring the meeting before launch:

1.

Create a Meeting

Starting your meeting:

1.

Add people when starting your meeting:

2.

Run a Meeting

Add people after starting your meeting:

• a. Click the "Show Participants" icon on the

action bar.

• b. Search the person's name that you

want to add to the meeting. Click their name from the drop down list.

• c. If the person is not a Usui employee:
• Click the "Chain Link" icon on the

People menu. This will copy the meeting information. Send via email to the person you need to invite.

1. a. b. c.

Run a Meeting

Share the dial in number for a meeting

1.

Run a Meeting

Manager participants and control audio muting

1.

Run a Meeting

Text chat during your meeting for notes, comments, questions or even share files.

1.

Run a Meeting

Share a screen from your computer to meeting attendees

1.

End your screen share by clicking the icon below

2.

End a Meeting

Just hang up

1.

• If you have any questions after the meeting has

ended…

• The meeting session conveniently shows in your

chat menu.

• There you can view all the chat, files, notes,

attendees and any other details recorded during the meeting.

• You can even chat with the attendees post

meeting if needed.

• A complete history if you ever need it.

2.

Dial In Number Service License

Dial In Number Service for Teams Accounts

• This is an added license and is managed on a case-by-case basis.
• If you frequently schedule meetings with participants outside of Usui.
• Please contact me and we will discuss adding this service to your account.
• Currently, most of you will only see the “Join Microsoft Teams Meeting” link when you

create a meeting.

• If you only see example 1 below, then you do not have the Dial In Number Service

license.

• If you do have the Dial In Number Service license, you will see the information in

example 2.

1. 1. 2.

Questions

Thank You

• Please message me if you

have any questions about specific Teams tools and/or would like to schedule

• ther training sessions