RYE Y CAMPS DISCOVERY SPORTS LEGO FINE ARTS Parent Orientation - - PowerPoint PPT Presentation
RYE Y CAMPS DISCOVERY SPORTS LEGO FINE ARTS Parent Orientation 2015 STAFF INTROS NAME YEAR-ROUND TITLE SUMMER LEADERSHIP HILLARY SOUTHARD SENIOR PROGRAM DIRECTOR ALL CAMPS JOHN RICE CAMP, FAMILY & TEEN DIRECTOR DISCOVERY,
DISCOVERY SPORTS LEGO FINE ARTS
Parent Orientation 2015
NAME YEAR-ROUND TITLE SUMMER LEADERSHIP HILLARY SOUTHARD SENIOR PROGRAM DIRECTOR ALL CAMPS JOHN RICE CAMP, FAMILY & TEEN DIRECTOR DISCOVERY, LEGO, ARTS KEVIN ZUCHORSKI SPORTS COORDINATOR SPORTS CAMP
Parent Orientation 2015
RYE Y CAMP PHILOSOPHY
Our purpose is to provide all campers a…
1.
safe,
2.
creative,
3.
fun,
4.
enriching …summer experience, while developing the Y’s Core Values of…
Hone
nesty sty
Res
espec ect
Caring
ng
Res
espons nsib ibil ility ity
WHO LOOKS AFTER MY CAMPER?
Discovery Camp Staffing Structure 70 Counselors 18 Group Leaders 4 Village Directors Camp Director Senior Program Director
WHO LOOKS AFTER MY CAMPER?
Additional Discovery Camp Staff Arts & Crafts Specialist Science & Nature Specialist Performing Arts Specialist Sports Specialist Inclusion Specialist
Camp Office Director Bus Driver
DISCOVERY CAMP GROUPS
Group Names TBD by Group Leaders…
Example: Pioneers 3 = “Finding Nemos” NAME AGE/GRADE # of GROUPS # CAMPERS PER GROUP # STAFF PER GROUP Explorers Ages 4 & 5 4 15 4-5 Pioneers Completed Kindergarten 4 20 5-6 Scouts Completed 1st Grade 4 20 5-6 Trailblazers Completed 2nd or 3rd Grade 4 20 5-6 Pathfinders Completed 4th or 5th Grade 2 25 4
STAFF RATIOS
Department of Health (DOH)
1 adult per every 10 campers
American Camping Association (ACA)
Ages 4-5
1:6
Ages 6-8
1:8
Ages 9-14
1:10
Ages 15-18
1:12
WHO LOOKS AFTER MY CAMPER?
Sports Camp Staffing Structure 16 Counselors 3 Group Leaders Camp Director Senior Program Director
WHO LOOKS AFTER MY CAMPER?
Summer Staff Hiring Process
Interviews: Group/Individual At least 4 reference checks Background checks
Mature Staff & Age Requirements
Junior Counselors (ages 16-17) – 20% Counselors (ages 18+)
WHO LOOKS AFTER MY CAMPER?
LEGO & Fine Arts Camps Staffing Structure 1-3 Counselors 2 Specialty Camp Directors Discovery Camp Director Senior Program Director
SPORTS CAMP GROUPS
Group 1- Ages 5-7 Group 2- Ages 8-9 Group 3- Ages 10+
Groups vary more by skill as opposed to age
COUNSELORS – IN – TRAINING
Counselor-in-Training: “CIT”
Leadership and character development
program for ages 14 and 15
CITs are NOT counselors, they are paying campers CITs also receive volunteer hours towards their high
school quota
Almost every camp group will have 1-2 CITs and they
wear a different-colored shirt than the counselors
Many CITs grow into our counselors, senior camp staff
and even camp directors!
STAFF TRAINING
3 full days of intense training
Child Abuse Prevention & Reporting (online & in-person)
Bully Prevention American Red Cross safety courses Behavior Management Swim Instruction Leading Activities Campy, fun stuff too!
Senior Leadership staff receive 1 additional day
WHAT TO PACK?
Backpack
Just big enough to fit everything Marked with camper’s name
Water bottle
With name Separate from lunch
Sunscreen (spray is best)
With name
WHAT TO PACK?
Lunch & Snack
Pack a lunch, snack and drink everyday
Pack snack separate from lunch The drink should be in addition to the water bottle Please no food that needs to be heated up
Big zip lock bag, brown sack or soft case
With name!
No rigid coolers or lunch boxes please
MORE LUNCH DETAILS
Allergies
We are “peanut-aware” not peanut-free
Groups eat lunch together (not as one large camp) Lunches are refrigerated Lunch time varies anywhere from 11am-12:30pm
depending on individual group schedules
Healthy & Balanced
Please avoid candy, soda, etc. More about HEPA beads later!
WHAT TO PACK?
Swim Gear
Swimsuit (one-piece please)
With name
Towel
With name
Goggles
With name
We provide swim caps
FOOTWEAR
Closed-toe shoes - REQUIRED
CLOTHING TIPS
Comfy Able to get dirty Pack an extra pair of undies and socks Please avoid
Skirts and dresses Short shorts
LEAVE THESE @ HOME
Electronics (cell phones, iPads, Nintendo DS, etc) Special personal items (teddy bears, blankies) “Favorite” anything Collectibles (Pokémon cards) Toys Sports Equipment Basically leave everything at home
1ST DAY OF CAMP!
Where do I drop off and pick up my camper?
Osborn Road Explorers Pioneers Scouts Fine Arts Lego (Siblings walk
Post Road Trailblazers Pathfinders Adventure Sports Extended Care
MORNING DROP-OFF
THIS IS CRAZY – YES! Morning Drop-off
8:45-9:15am
No earlier please – safety of campers is 1st!!
Extended Care = 7:30am Please stay in your vehicles
Camp staff will greet your camper in vehicle
If you have questions, please pull into a
parking spot to walk onto camp
PARENT PICK-UP CARDS
MANDATORY: Authorized Pick-up Card
Br Brandon andon Fa Fabi biani ani
Please print Unit Leaders name
AFTERNOON PICK-UP
3:45-4:15pm This is also CRAZY – YES! Your patience is like gold to us – SAFETY 1st! Parent Pick-Up card displayed on vehicle dash EVERYDAY
(+ keep photo ID handy just in case)
Stay in your vehicles Camp staff will walk your campers to your vehicle If you need to have conversations with camp staff, please
park and walk in (with your Parent Pick-Up Card)
Please don’t be, BUT if you are late…
Your camper will be waiting for you in the Camp Office (Osborn’s
Faculty Lounge)
Please park and bring your Parent Pick-Up Card with you!
WHEN PLANS CHANGE
Late to morning drop-off?
Only need to notify us on trip days Please CALL the camp office – do not rely on email for this
Need to pick-up early?
Hand a note to your camper’s Group Leader Please do not put notes for camp staff in camper
backpacks….99% of the time we never receive them
You can also call the Camp Office Your camper will be waiting for you in the Camp Office Remember to bring in your Parent Pick-Up Card
EXTENDED CARE
Morning Extended Care
7:30am – please not a minute earlier (safety 1st!) Use Boston Post Road entrance Stay in vehicles and staff will come to you
Afternoon Extended Care
6:30pm is the latest
Our contract with the Osborn School ends at that time
Use Boston Post Road entrance Park around the circle and walk into the MPR with your
Parent Pick-Up card in hand
Your camper’s location will be available once inside Sign your camper out with the Group Leader
1st DAY OF CAMP
Each Monday…
We introduce new campers into their groups Facilitate group games and learn names Tour the camp Swim checks for proper swim lesson placement
Note: not all campers swim on their first day
DISCOVERY CAMP ACTIVITIES
Weekly Themes
Week 1 It’s A Jungle Out There
Week 2 Around the World in 5 Days
Week 3 Superfly Superheroes
Week 4 Fantastic Fairytales
Week 5 Olympic Week
Week 6 Hawaiian Hullabaloo
Week 7 Dynastic Dinosaurs
Week 8 Carnival Craziness
Arts & Crafts
Performing Arts
Sports & Games
Science & Nature
Daily swim lessons
Imagination Station
Playground
Journaling
Rest time (Explorers only)
9:15 Circle Time 9:30 Arts & Crafts 10:15 Board bus to Y 10:30 Locker Rooms 11:00 Swim Lessons 11:40 Locker Rooms 12:00 Bus back to camp 12:10 Lunch 12:30 Rest Time 1:15 Nature 2:00 Performing Arts 2:45 Group Games 3:30 Journaling 3:45 Departure
SPORTS CAMP (FULL DAY)
Weekly Themes
Week 1
Basketball
Week 2
Soccer
Week 3
Baseball
Week 4
Multi-Sports
Week 5
Basketball
Week 6
Soccer
Week 7
Baseball
Week 8
Multi-Sport
9:15 Attendance 9:30 Warm Up 9:45 Begin drills 10:30 Snack time 11:00 Games 11:55 Half Day camp dismiss 12:00 Lunch (Full Day) 1:00 Game (Capture the Flag, kickball, etc) 2:00 Swimming (3 days/week) 3:30 Take bus back to Osborn 3:45 Departure
SPORTS CAMP HAFADAY
Hafaday Sports 9:00am-12:00pm Pick-up and drop-off at Boston Post Rd entrance No trips, No swimming Campers leave BEFORE lunch
SWIMMING @ RYE Y CAMP
Discovery Campers swim every day (except trip days)
Curriculum: YMCA Swim Lessons
Sports Campers swim 3x/week (structured recreational)
Safety (ACA and DOH regulations)
Campers are bussed by group with their counselors to the Y. Campers change in gender- appropriate locker rooms with gender-appropriate supervision.
Campers have a swim evaluation conducted on their first day of camp
Campers receive a color-coded swim cap based on their swim level
Campers swim in pairs - “buddies” and buddy tags are placed on Buddy Board
Buddy checks conducted every 15 minutes
Special additional Camp Aquatic Director in the summers
Aquatic supervision ratios - 1:3 for beginning swimmers. 1:6 for intermediate +
Non-swimmers wear a PFD for recreational swim (Sports Camp)
CAMPER HEALTH
All Senior Leadership hold current certifications in:
Responding to Emergencies (RTE) CPR for the Professional Rescuer Epipen
Camp & Trip Director hold current Medication
Administration certifications (MAT)
An additional 25 counselors and staff are trained in
First Aid and CPR.
CAMPER HEALTH
The First Aid office is located in the Camp Office (the
Osborn’s faculty lounge).
Staff are trained to bring any and all campers who are
not feeling or acting themselves to the office – despite any apparent First Aid needs.
First Aid is basic… Wound cleaning with water Bandage Ice Packs
Parents/Guardians are notified
All First Aid is logged in a camper medical journal
CAMPER HEALTH
911 will be called when appropriate. Situations when campers are required to be picked-up: Fever
Note: camper must be fever-free for 24 hours prior to returning
Vomiting Diarrhea Lice
Note: a medical note must be presented, which clears the camper
to return to camp
Situations requiring more First Aid than we can provide, but
not to the extent where we need to call EMS.
CAMPER HEALTH
What if my camper has to take medication during
the camp day?
Try to schedule outside of the camp day, BUT…. MAT-certified staff Medication Form http://ryeycamp.org/forms/
What about Epipens?
About 30 staff are trained in Epipen On 1st day, please bring Epipen to Camp Office. Will be brought in cooler on trips. We have generic Epipens prescribed to us at:
Camp Office, Pool + 2 other locales at the Rye Y
LOST & FOUND
An inevitable part of any camp: your camper
WILL probably lose something at some point OR come home with another camper’s sock.
Label, Label, Label Communicate with us when something is lost 2 Lost & Found locations:
Osborn School (in the cafeteria) Rye Y (2nd floor near vending machines)
CAMPER ACHIEVEMENT
What is “camper achievement”?
A celebration of milestones, successes, attempts
Why is it important to camp?
Promotes positive development Builds character Instills confidence
CAMPER ACHIEVEMENT
Our Beads Program (Discovery only)
Camper/staff name tag # of years at camp Swim level HEPA (Healthy Eating & Physical Activity) Reading Bead Bear Claws
Y’s Four Core Values
Respect, Responsibility, Caring, Honesty
Camper of the Week Counselor of the Week What is YOUR role in this?
SUMMER LEARNING LOSS
What is “summer learning loss”? What are WE doing about it?
2nd year for the Camper Journal program (Discovery
Camp only)
Journals go home on Fridays
Reading Bead (Imagination Station) Crate of books on the trip bus
DISCOVERY CAMP TRIPS
Discovery camp only (no Sports, Lego or Fine Arts) Explorers do not go on trips (weekly special guest or
activity instead)
Don’t want your camper going on a trip?
Please notify us on the Monday of that week via email They can either stay home, or will be placed with a camp group similar
in age-range
Where do we go on trips?
Destinations within a 35-minute radius is our goal Examples from last year: Playland, Bronx Zoo, Maritime Aquarium,
Stamford Museum & Nature Center, NY Hall of Science, Legoland
TUESDAYS WEDNESDAYS THURSDAYS Pioneers Pathfinders Scouts Trailblazers
DISCOVERY CAMP TRIPS
Staffing on trips
Trip Director & Village Director Group Leaders + Counselors
Safety on trips
A topic covered during Staff Training Camper shirts Buddies Buddies matched with counselors Counting heads, counting faces Trip Director carries binder with camper and staff medical info and
emergency contacts
County Coach is our transportation provider Campers are required to wear seat belts
DISCOVERY CAMP TRIPS
Pack the same lunch you would for a normal day at camp Bring the same backpack as a normal day at camp
Exception: no swim gear needed
Camp t-shirt is REQUIRED
Campers receive one per summer They receive it on the first trip day Rye Y’s phone number is on back
SPECIALTY CAMPS
Fine Arts & LEGO Camps Same drop-off and pick-up times and procedures Heavy focus on skill development and creativity Program space = portable classrooms behind Osborn In their classroom/program all day
Break for lunch Morning and afternoon playground/outdoor time
No swim lessons No trips
CONTACTING US
Camp Office (faculty lounge @ Osborn School) Hours: 7:30am-6:30pm, Monday – Friday campoffice@ryeymca.org Camp phone: 914-450-1435 (active June 29 – September 3, 2015) Discovery, Lego, Fine Arts
John Rice – Camp, Family & Teen Director
John@ryeymca.org
Sports Camp Kevin Zuchorski- Sports Coordinator
Kevin@ryeymca.org
Other?
Hillary Southard – Senior Program Director
Hillary@ryeymca.org * * * More re resour
s on our camp p website ite: : ryeyca camp. p.or
g * * *
Join us for an open house on the evening of