RFB 6000000942 OPTIONAL PRE-BID CONFERENCE * The material contained herein is for informational purposes only 1
• Miami Field Station Maintains Approximately 4,734 Acres with approx. 234 miles of canal Right-of-Ways • Approximately 346 access gates • Access roads of various widths, signs, power/light poles, fences, guardrails, guy wires, boat ramps, and water control structures 2
• Flat mowing grassed and/or vegetated ROWs with conventional high production large and small mowing and trimming equipment • Mowing surface 3:1 ratio or less • Conventional high production equipment ‐ Minimum 2 tractors ‐ Ranging from 100hp - 115hp ‐ 4x2 or 4x4 • Bat wing and/or bush hog mowers - 15’ to 20” deck (2) - dual wheels, foam filled flotation 3
• 4 to 6 cycles per year • District can modify as needed • Monday thru Saturday excluding District holidays • Dawn to Dusk • Changes to the work schedule must be approved in writing 4
• Areas, boundaries and limits have been pre- established • Area quantities have been inventoried and calculated - Width of area calculated using a Westward Distance Wheel - Distance in feet calculated using JAMAR RAC Plus 1 5
• Notice to Proceed Issued - Contractor receives NTP prior to each cycle - Contractor reviews start and end dates and acreage - Contractor starts work within 7 working days of receiving NTP • Pre-Work Meeting - Contractor attendance mandatory - Contractor provides anticipated work schedule - Questions are resolved with the District Project Manager prior work • Mowing Schedule - Contractor provides detailed schedule to be completed by the NTP end date - Mutual agreement dates for inspections - Revised mowing schedule: How and when to recover from slippage 6
• Contractor Removes Debris - Contractor pre-inspects ROWs and removes all debris - Debris over 150 lbs or 5’ in dimension will be removed by the District 7
• Contractor Pre-Inspects ROW - Contractor inspects completed ROW prior to requesting inspection - Contractor mows ROWs • District Project Manager Inspects ROW - Contractor anticipates completion of each ROW and provides one (1) day advanced notification to the District Project Manager - The District Project Manager will inspect the ROW within two (2) business days - Upon satisfactory completion of mowing services, the District Project Manager will authorize the Contractor to begin the next right-of-way identified in the Mowing Schedule. 8
• Contractor must obtain keys from the District to access work site(s). District Key Permitting current key deposit rates apply for each key requested • All gates and entry barriers must be IMMEDIATELY secured when entering or exiting a ROW Change to OPEN 9
• Two way communication is vital for the success of the project - Weekly status reports are due by 12:00 PM every Monday during a mowing cycle - Immediately telephone the District Project Manager when absent from the work site or delayed in mowing on a scheduled work day. Email follow up by 7:00 AM prior to the scheduled start of work. - Respond to all telephone calls within 2 hours, followed by email and/or fax within the same business day 10
• Dense vegetation may require more than 1 pass • 4” height “+” or “ - ” 1” • Within 1’ of all structures and fence lines 11
• Canal Bank Conditions DO NOT MOW WHEN : - Soggy due to excessive wet conditions - Sandy due to excessive dry conditions - Will cause rutting: Contractor responsible for repairs - Contact District Project Manager 12
• Around all structures on District ROWs • Trim gates for entire swing of each gate 13
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• All Contractor employees, vehicles and mowing equipment must be clearly and visibly identified • Each vehicle must contain a copy of the NTP under which work is being performed 15
• Personal Protection Equipment (PPE) - Protective Eyewear - Gloves - Proper Footwear - Hearing Protection - Reflective Safety Vests - Seat Belt • Tractor Safety - Seat Belt - Mirrors - Reflectors 16
• Minimal equipment maintenance allowed on ROWs • Mowing blades must be maintained and kept sharp for optimal results and to prevent scalping 17
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