RFB 6000000942 OPTIONAL PRE-BID CONFERENCE * The material contained - - PDF document

RFB 6000000942

OPTIONAL PRE-BID CONFERENCE

* The material contained herein is for informational purposes only 1

• Miami Field Station Maintains Approximately 4,734

Acres with approx. 234 miles of canal Right-of-Ways

• Approximately 346 access gates
• Access roads of various widths, signs, power/light

poles, fences, guardrails, guy wires, boat ramps, and water control structures

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• Flat mowing grassed and/or vegetated ROWs with

conventional high production large and small mowing and trimming equipment

• Mowing surface 3:1 ratio or less
• Conventional high production equipment

‐ Minimum 2 tractors ‐ Ranging from 100hp - 115hp ‐ 4x2 or 4x4

• Bat wing and/or bush hog mowers
• 15’ to 20” deck (2)
• dual wheels, foam filled flotation

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• 4 to 6 cycles per year
• District can modify as needed
• Monday thru Saturday excluding District holidays
• Dawn to Dusk
• Changes to the work schedule must be approved in

writing

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• Areas, boundaries and limits have been pre-

established

• Area quantities have been inventoried and calculated
• Width of area calculated using a Westward Distance Wheel
• Distance in feet calculated using JAMAR RAC Plus 1

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• Notice to Proceed Issued
• Contractor receives NTP prior to each cycle
• Contractor reviews start and end dates and acreage
• Contractor starts work within 7 working days of receiving NTP
• Pre-Work Meeting
• Contractor attendance mandatory
• Contractor provides anticipated work schedule
• Questions are resolved with the District Project Manager prior work
• Mowing Schedule
• Contractor provides detailed schedule to be completed by the NTP

end date

• Mutual agreement dates for inspections
• Revised mowing schedule: How and when to recover from slippage

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• Contractor Removes Debris
• Contractor pre-inspects ROWs and removes all debris
• Debris over 150 lbs or 5’ in dimension will be removed by the District

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• Contractor Pre-Inspects ROW
• Contractor inspects completed ROW prior to requesting inspection
• Contractor mows ROWs
• District Project Manager Inspects ROW
• Contractor anticipates completion of each ROW and provides one

(1) day advanced notification to the District Project Manager

• The District Project Manager will inspect the ROW within two (2)

business days

• Upon satisfactory completion of mowing services, the District

Project Manager will authorize the Contractor to begin the next right-of-way identified in the Mowing Schedule.

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• Contractor must obtain keys from the District to

access work site(s). District Key Permitting current key deposit rates apply for each key requested

• All gates and entry barriers must be IMMEDIATELY

secured when entering or exiting a ROW

Change to OPEN

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• Two way communication is vital for the success of the

project

• Weekly status reports are due by 12:00 PM every Monday during a

mowing cycle

• Immediately telephone the District Project Manager when absent

from the work site or delayed in mowing on a scheduled work day. Email follow up by 7:00 AM prior to the scheduled start of work.

• Respond to all telephone calls within 2 hours, followed by email

and/or fax within the same business day

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• Dense vegetation may require more than 1 pass
• 4” height “+” or “-” 1”
• Within 1’ of all structures and fence lines

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• Canal Bank Conditions

DO NOT MOW WHEN:

• Soggy due to excessive wet conditions
• Sandy due to excessive dry conditions
• Will cause rutting: Contractor responsible for repairs
• Contact District Project Manager

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• Around all structures on District ROWs
• Trim gates for entire swing of each gate

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• All Contractor employees, vehicles and mowing

equipment must be clearly and visibly identified

• Each vehicle must contain a copy of the NTP under

which work is being performed

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• Tractor Safety
• Seat Belt
• Mirrors
• Reflectors
• Personal Protection Equipment (PPE)
• Protective Eyewear
• Gloves
• Proper Footwear
• Hearing Protection
• Reflective Safety Vests
• Seat Belt

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• Minimal equipment maintenance allowed on ROWs
• Mowing blades must be maintained and kept sharp for
• ptimal results and to prevent scalping

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