RFB011/2019 PROVISION OF SECURITY SERVICES FOR A PERIOD OF THREE - - PowerPoint PPT Presentation

SUPPLIER BRIEFING SESSION 10 SEPTEMBER 2019; NELSPRUIT RFB011/2019 PROVISION OF SECURITY SERVICES FOR A PERIOD OF THREE YEARS

PRESENTATION OVERVIEW

 Introduction and Welcome  Attendance Register  Purpose  Objective of the Bid  RFB Timelines  Summary of Deliverables  Scope of Work  Evaluation Criteria  RFB Timelines  Bid Administration  Approval Structures

PURPOSE OF THE SESSION

 To share with bidders and contextualize the Terms of Reference, clarify, respond to pertinent questions  To outline and summarize the procurement process- how to complete the bid document and respond to the evaluation criteria.  To provide an opportunity to all bidders to engage on any relevant matters to this bid.

OBJECTIVE OF THE BID

 To appoint service provider(s) for the provision of security services for a period of three years.  Central, Northern, Highveld and Non-Forestry Business Units  SAFCOL reserves the right to appoint one per Region or more service provider and the right not to appoint.

SUMMARY OF DELIVERABLES

 Access and egress (exit) control as per Business Unit requirement.  Guarding and patrolling as per Business Unit requirements.  Protection of assets, personnel, premises.  Functional control room for all service points and the requisite administrative duties.  Handling emergencies threatening SAFCOL assets, people and business continuity  Ad hoc Services as may be requested from time to time.  Risk and Threat assessments as per business unit/service point.  Alarm monitoring and armed response.  Forest Guarding on plantations.

SUMMARY OF SCOPE OF WORK Security guards must be available for day and night duties on weekdays, weekends and public holidays. Guards must at all times be uniformed and on time at work station, with company insignia and PSIRA identification cards on their person. Guards must be on duty for 12 hours during day shift and 12 hours during night shift. Guards must always be fit for duty and comply with all requirements of PSIRA Guards must be PSIRA Level C grading. Supervisors must be Level B that can provide armed

• response. Supervisor must be available and on duty at

all times.

EVALUATION CRITERIA

1(a) PRE-QUALIFICATION CRITERIA

B-BBEE LEVEL 1-2

EVALUATION CRITERIA Cont…

1(b). MANDATORY REQUIREMENTS

1. PSIRA Registration of the Company 2. Letter of Good Standing with PSIRA(For the Company) 3. Public Liability Insurance =R10 million 4. PSIRA Registration of Directors

EVALUATION CRITERIA Cont….

 Completion of bid document in full- omissions  Completion of bid document in full  Completion of all SBD Forms  Proof of Tax Compliant  Copy of Proof of Company Registration( in an form)  Proof of Registration with the CSD  Joint Venture Agreement signed by both parties( If applicable)  Attendance of Compulsory Briefing Sessions

 Sworn Affidavit for all B-BBEE Exempted Micro-Enterprises OR a B- BBEE Certificate issued by SANAS accredited – Not disqualification bidders will loose B-BBEE points  For JV Consolidated B-BBBEE Certificate/Sworn is required

1(c ) ADMINISTRATIVE REQUIREMENTS

EVALUATION CRITERIA Cont…

Description Method

• f

Evaluation Points Allocatio n

Company Experience (10) Service providers must demonstrate that they have past experience in providing security service. Provide references letters/testimonial from previous/current clients

• n

a client’s business letterhead, duly signed and clearly indicating the following requirements: Contract start and end date, contract value, contact name, number and position

• f the referee and quality of the services

rendered.

Reference letter with 0-2 years

Reference letters with 3-5 years. 4 Reference letters with 6-8 years 6 Reference letters with more than 9 years 10

• 2. Functionality Criteria

EVALUATION CRITERIA

Forest Security Experience (5) Service providers must demonstrate that they have past experience in providing security services in the forestry environment. Provide references letters from clients on a client’s business letterhead and be duly signed, clearly indicating the following requirements: Contract start and end date, contract value, contact name, number and position of the referee and quality of the services rendered. Relevance , what is the difference with general security Reference letter with 1 yr. 1 Reference letter with 2 yrs. 2 Reference letter with 3 yrs. 3 Reference letter with 4 yrs. 4 Reference letter with 5 yrs.

• r more

5 Bank Rating (10) Service providers must demonstrate that they have financial capacity to execute project. Bank Rating must be on bank letterhead, stamped and not older than 1 month. No Bank Rating Bank Rating F 2 Bank Rating E 3 Bank Rating D 4 Bank Rating C 6 Bank Rating B 8 Bank Rating A 10

EVALUATION CRITERIA

Security Guards (10)

Service providers must demonstrate that their security guards are registered with PSIRA Provide a list of PSIRA accredited guards and their relevant levels. Indicate the ratio of B guards – C guards to be used for SAFCOL. Deployment list – SAFCOL to provide a base or requirement then service provider will demonstrate if they meet the criteria or not No list provided. List provided. 3 Ratio of 10% 6 Ratio of 15% 10

Experience of Level B Supervisors (10)

Service Providers must demonstrate their Supervisor(s) possess relevant experience. Provide proof of experience through CVs Level B Supervisors on average no of years worked that will be used at all service points. 0- Years 1-3 Years. 5 More than 3 Years. 10

EVALUATION CRITERIA

Response Vehicles (15)

Service providers must demonstrate that they have adequate and reliable resources to execute the service. Proof in form of vehicle registration certificate, valid lease/rental agreements. 0 vehicles 1-2 vehicles 3 3-4 vehicles 5 5-6 vehicles 8 7-8 vehicles 11 More than 9 vehicles 15

Management Plan (20)

The Plan must adequately address the following aspects: 1. Management philosophy. 2. Plan to ensure ongoing training of all Security Staff. 3. Practical actions to monitor security guards. 4. Communication plan and means

• f

communications. 5. Maintenance plan of all vehicles and equipment. 6. Plan to service and maintain alarm systems and repairs. 7. Plan for Alarm monitoring and response. No Plan submitted. Plan submitted but incomplete. 10 Plan submitted and completed in full. 20

EVALUATION CRITERIA

Emergency Response Plan (10)

The emergency response plan should adequately address the following aspects: 1. Labour strikes. 2. Service delivery protest. 3. Timber theft. 4. Other theft. 5. Arson. 6. Fire in building and plantation. 7. Bomb Threat. 8. Strike by Security Nationally. 9. Vehicle Hijacking. 10. Armed attack. No Plan submitted. Plan submitted but incomplete. 5 Plan submitted and completed in full. 10

EVALUATION CRITERIA

Control Room (10)

Service Providers to provide proof of the existence of a control room in a form of a sworn affidavit (SAFCOL reserves the right to inspect or visit the premises to verify the existence thereof). Following must be available in control room:  Workable telephone via landline  Fax and e-mail facilities  Cellphone communication that is workable  Uninterrupted power supply  Emergency lighting  Torches (Fully functional)  Road Map (Showing operational footprint)  Emergency contact numbers  Serviceable fire extinguishers  Vehicle satellite tracking system  System to monitor alarms  Two way radio Base Station No sworn affidavit provided. Sworn affidavit provided. 10

• 3. PREFERENCE POINTS SYSTEM

Description of Criterion Points Price 90 B-BBEE Level 10 Total Points 100

RFB TIMELINES

ACTIVITY Date & Where RFB Advertisement 23 August 2019 www.e-tenders.co.za www.safcol.co.za Compulsory Briefing Session Time: 10 September 2019 Nelspruit offices @11H00 Closing date questions related to this RFB 26 September 2019 @ 12:00 Answers to be uploaded to SAFCOL website 28 September 2019 Closing Date 30 September 2019

 Bid Documents are available for FREE, downloadable from www.e-tenders.gov.za under SAFCOL and www.safcol.co.za  Closing date is 30 SEPTEMBER 2019 @ 12h00;  No late bids will be accepted;  Bids may be open in public  Bids sent via courier and mail must be @ the bid box before closing date and time;  Bid Documents must be delivered at:

SAFCOL HEAD OFFICE Podium at Menlyn 43 Ingersol Road Lynwood Pretoria  E-mail: tenders@safcol.co.za

BID ADMINISTRATION

Bid Evaluation Committee Pro-Active Assurance Bid Adjudication Committee Final Approval

APPROVAL STRUCTURES

Contracting Phase