RFB011/2019 PROVISION OF SECURITY SERVICES FOR A PERIOD OF THREE - PowerPoint PPT Presentation

SUPPLIER BRIEFING SESSION 10 SEPTEMBER 2019; NELSPRUIT RFB011/2019 PROVISION OF SECURITY SERVICES FOR A PERIOD OF THREE YEARS

PRESENTATION OVERVIEW  Introduction and Welcome  Attendance Register  Purpose  Objective of the Bid  RFB Timelines  Summary of Deliverables  Scope of Work  Evaluation Criteria  RFB Timelines  Bid Administration  Approval Structures

PURPOSE OF THE SESSION  To share with bidders and contextualize the Terms of Reference, clarify, respond to pertinent questions  To outline and summarize the procurement process- how to complete the bid document and respond to the evaluation criteria.  To provide an opportunity to all bidders to engage on any relevant matters to this bid.

OBJECTIVE OF THE BID  To appoint service provider(s) for the provision of security services for a period of three years.  Central, Northern, Highveld and Non-Forestry Business Units  SAFCOL reserves the right to appoint one per Region or more service provider and the right not to appoint.

SUMMARY OF DELIVERABLES  Access and egress (exit) control as per Business Unit requirement.  Guarding and patrolling as per Business Unit requirements.  Protection of assets, personnel, premises.  Functional control room for all service points and the requisite administrative duties.  Handling emergencies threatening SAFCOL assets, people and business continuity  Ad hoc Services as may be requested from time to time.  Risk and Threat assessments as per business unit/service point.  Alarm monitoring and armed response.  Forest Guarding on plantations.

SUMMARY OF SCOPE OF WORK  Security guards must be available for day and night duties on weekdays, weekends and public holidays.  Guards must at all times be uniformed and on time at work station, with company insignia and PSIRA identification cards on their person.  Guards must be on duty for 12 hours during day shift and 12 hours during night shift.  Guards must always be fit for duty and comply with all requirements of PSIRA  Guards must be PSIRA Level C grading .  Supervisors must be Level B that can provide armed response. Supervisor must be available and on duty at all times.

EVALUATION CRITERIA 1(a) PRE-QUALIFICATION CRITERIA B-BBEE LEVEL 1-2

EVALUATION CRITERIA Cont … 1(b). MANDATORY REQUIREMENTS 1. PSIRA Registration of the Company 2. Letter of Good Standing with PSIRA(For the Company) 3. Public Liability Insurance =R10 million 4. PSIRA Registration of Directors

EVALUATION CRITERIA Cont …. 1(c ) ADMINISTRATIVE REQUIREMENTS  Completion of bid document in full- omissions  Completion of bid document in full  Completion of all SBD Forms  Proof of Tax Compliant  Copy of Proof of Company Registration( in an form)  Proof of Registration with the CSD  Joint Venture Agreement signed by both parties( If applicable)  Attendance of Compulsory Briefing Sessions  Sworn Affidavit for all B-BBEE Exempted Micro-Enterprises OR a B- BBEE Certificate issued by SANAS accredited – Not disqualification bidders will loose B-BBEE points  For JV Consolidated B-BBBEE Certificate/Sworn is required

EVALUATION CRITERIA Cont … 2. Functionality Criteria Description Method of Points Evaluation Allocatio n Company Experience (10) Reference letter with 0-2 0 years Service providers must demonstrate that Reference letters with 4 they have past experience in providing 3-5 years. security service. Reference letters with 6 6-8 years Provide references letters/testimonial from client’s Reference letters with 10 previous/current clients on a more than 9 years business letterhead, duly signed and clearly indicating the following requirements: Contract start and end date, contract value, contact name, number and position of the referee and quality of the services rendered.

EVALUATION CRITERIA Forest Security Experience (5) Reference letter with 1 yr. 1 Reference letter with 2 yrs. 2 Service providers must demonstrate that they have past experience in providing security services in the forestry environment. Reference letter with 3 yrs. 3 Provide references letters from clients on a client’s Reference letter with 4 yrs. 4 business letterhead and be duly signed, clearly indicating the following requirements: Reference letter with 5 yrs. 5 Contract start and end date, contract value, or more contact name, number and position of the referee and quality of the services rendered. Relevance , what is the difference with general security Bank Rating (10) No Bank Rating 0 Bank Rating F 2 Service providers must demonstrate that they Bank Rating E 3 have financial capacity to execute project. Bank Rating D 4 Bank Rating C 6 Bank Rating must be on bank letterhead, stamped Bank Rating B 8 and not older than 1 month. Bank Rating A 10

EVALUATION CRITERIA No list provided. 0 Security Guards (10) List provided. 3 Service providers must demonstrate that their Ratio of 10% 6 security guards are registered with PSIRA Ratio of 15% 10 Provide a list of PSIRA accredited guards and their relevant levels. Indicate the ratio of B guards – C guards to be used for SAFCOL. Deployment list – SAFCOL to provide a base or requirement then service provider will demonstrate if they meet the criteria or not 0- Years 0 Experience of Level B Supervisors 1-3 Years. 5 (10) More than 3 Years. 10 Service Providers must demonstrate their Supervisor(s) possess relevant experience. Provide proof of experience through CVs Level B Supervisors on average no of years worked that will be used at all service points.

EVALUATION CRITERIA 0 vehicles 0 Response Vehicles (15) 1-2 vehicles 3 Service providers must demonstrate that they have adequate and reliable resources to execute the service. 3-4 vehicles 5 5-6 vehicles 8 Proof in form of vehicle registration certificate, valid 7-8 vehicles 11 lease/rental agreements. More than 9 vehicles 15 No Plan submitted. 0 Management Plan (20) Plan submitted but 10 The Plan must adequately address the following incomplete. aspects: Plan submitted and 20 1. Management philosophy. completed in full. 2. Plan to ensure ongoing training of all Security Staff. 3. Practical actions to monitor security guards. 4. Communication plan and means of communications. 5. Maintenance plan of all vehicles and equipment. 6. Plan to service and maintain alarm systems and repairs. 7. Plan for Alarm monitoring and response.

EVALUATION CRITERIA No Plan submitted. 0 Emergency Response Plan (10) The emergency response plan should adequately Plan submitted but 5 address the following aspects: incomplete. 1. Labour strikes. 2. Service delivery protest. Plan submitted and 10 3. Timber theft. completed in full. 4. Other theft. 5. Arson. 6. Fire in building and plantation. 7. Bomb Threat. 8. Strike by Security Nationally. 9. Vehicle Hijacking. 10. Armed attack.

EVALUATION CRITERIA No sworn affidavit provided. 0 Control Room (10) Sworn affidavit provided. 10 Service Providers to provide proof of the existence of a control room in a form of a sworn affidavit (SAFCOL reserves the right to inspect or visit the premises to verify the existence thereof). Following must be available in control room:  Workable telephone via landline  Fax and e-mail facilities  Cellphone communication that is workable  Uninterrupted power supply  Emergency lighting  Torches (Fully functional)  Road Map (Showing operational footprint)  Emergency contact numbers  Serviceable fire extinguishers  Vehicle satellite tracking system  System to monitor alarms  Two way radio Base Station

3. PREFERENCE POINTS SYSTEM Description of Criterion Points Price 90 B-BBEE Level 10 Total Points 100

RFB TIMELINES ACTIVITY Date & Where RFB Advertisement 23 August 2019 www.e-tenders.co.za www.safcol.co.za Compulsory Briefing Session 10 September 2019 Time: Nelspruit offices @11H00 Closing date questions related to this RFB 26 September 2019 @ 12:00 Answers to be uploaded to SAFCOL website 28 September 2019 Closing Date 30 September 2019

BID ADMINISTRATION  Bid Documents are available for FREE, downloadable from www.e-tenders.gov.za under SAFCOL and www.safcol.co.za  Closing date is 30 SEPTEMBER 2019 @ 12h00;  No late bids will be accepted;  Bids may be open in public  Bids sent via courier and mail must be @ the bid box before closing date and time;  Bid Documents must be delivered at: SAFCOL HEAD OFFICE Podium at Menlyn 43 Ingersol Road Lynwood Pretoria  E-mail: tenders@safcol.co.za

APPROVAL STRUCTURES Bid Bid Evaluation Pro-Active Adjudication Committee Assurance Committee Final Approval Contracting Phase