Date: 07 February 2020 @11am Overvie iew Evaluation Criteria - - PowerPoint PPT Presentation

RFB 2065-2019 COMPULSORY BRIEFING SESSION and SITE INSPECTION “Replacement of old dilapidated ceiling tiles at SITA Erasmuskloof Head Office”

Date: 07 February 2020 @11am

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Overvie iew Evaluation Criteria – Technical Mandatory Requirements Submission of bid responses Disqualification of bids Administration Questions and Answers

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Bid Evaluation Stages

(1)

1) The bid bid evaluation pr process ss con

• nsists

s of

• f se

several stag ages s tha hat ar are app applicable acc according to

• the na

nature of

• f the

he bi bid as as de defi fined in in the tabl able be below. (2 (2) The bid bidder mus ust qua qualify fy for

• r eac

each stag age to

• be

be elig eligible to pr proceed to

• the ne

next xt stag age of

• f the evaluation.

Stage Description Applicable for this bid Stage 1 Administrative pre-qualification verification YES Stage 2A Technical Mandatory requirement evaluation YES Stage 2B Technical Functionality requirement evaluation NO Stage 2C Technical Proof of Concept requirement evaluation YES Stage 3 Special Conditions of Contract verification YES Stage 4 Price / B-BBEE evaluation YES

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Administrative Pre-Qualification Verification

(1) 1)The bi bidd dder mu must com

• mply

ly wi with th ALL LL of the he bi bid d pr pre-qualif ific icatio ion requir irements in n order for

• r the

he bi bid to to be be accepted for

• r evalu

luatio ion. (2)If )If the he Bidder fail ailed to to com

• mply

ly wi with th any y of f the he admin inis istr trativ ive pr pre-quali lific ficatio ion requir irements, or if SITA is s unab unable le to to ve verif ify y wheth whether the he pr pre- qualif qualific icati tion n requir irements are me met, t, the hen SITA reserves the he right to to – (a) a)Reje ject the he bi bid d and nd not not evaluate it, or (b)A )Accept t the he bi bid d for

• r evalu

luatio ion, on n condit itio ion that the he Bidder mu must sub submit it wi with thin in 7 7 (se seven) da days any y sup supple lementary y inf nformatio ion to

• achie

ieve full ull com

• mpli

liance, pr prov

• vided

d tha hat the he su supp pplementary y informatio ion is s admin inis istrativ ive and nd not not su substantiv ive in n na natu ture.

ADM ADMINISTRATIVE PRE RE-QUALIFICATION RE REQU QUIREMENTS

(1)S )Submis issio ion of f bi bid d response: The he bi bidd dder has has sub submitted a bi bid d respon

• nse do

documentatio ion pac pack k – (a)that was delivered at the correct physical or postal address and within the stipulated date and time as specified in the “Invitation to Bid” cover pa page, and nd; (b)in )in the he cor

• rrect for
• rmat as

s one ne orig iginal l do document, two

• copie

ies and nd one ne CD. (2)A )Attendance of f the he com

• mpuls

lsor

• ry

y br brie iefin ing se sessio ion: The he bi bidd dder ha has to to si sign the he br brie iefi fing se session

• n at

attendance register us using the he sam ame informati tion n (bid bidder com

• mpany

y nam name, bi bidd dder representativ ive pe person nam name and nd contact de details ils) as sub submit itted d in n the he bi bidd dders response do document. (3) ) The he bi bidd dder MUST ST , in n ter terms of f Na Nati tional l Treasury y Ins nstructio tion Not Note 3 3 of f 20 2016 16/1 /17, BE E regis istered as s a Supp upplie lier on n Na Natio tional l Treasury y Central Supp upplie lier Database (CSD SD). ).

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SIT SITA, , in te terms of

• f the PPP

PPPFA Reg egulatio ion 2017 2017 sec secti tion 4(1 4(1), , has has an an ob

• bli

ligatio ion to to ad advance cer certain de desig ignated gr groups s for

• r the su

supply of

• f cer

certain in goo

• ods

s or

• r ser

servic ices.

• s. The foll
• llowing cr

crit iteria ia ap applies s for

• r this

is te tender/b /bid/quotation: a)This tender/bid/quotation shall be for the exclusive participation of SMMEs (EME/QSE) which are at least 51% black owned with a B -BBEE status Level One (1) or Two (2). b)SMME bidders will not be allowed to dilute their 51% black ownership through joint ventures, consortiums and subcontracting. c)This implies that the SMME bidder may not enter into a joint venture, consortium agreement or subcontracting agreement with any party that is not an EME/QSE with at least 51% black ownership.

Targeted Procurement Requirements

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• The bidder must complete the declaration of compliance as per section 6.3 below by marking with an “X” either “COMPLY”, or “NO

NOT T COMPLY LY” with ALL of the technical mandatory requirements, failing which it will be regarded as “NOT COMPLY”.

• The bidder must comply wi

with h ALL LL the TECHNICAL MAN MANDATO TORY RY REQUIRE REMENTS TS in order for the bid to proceed to the next stage of the evaluation.

Technical Mandatory Requirements

TECHNICAL MANDATORY REQUIREMENTS Substantiating evidence of compliance (used to evaluate bid) (1) BIDDER EXPERIENCE AND CAPABILITY REQUIREMENTS The bidder must have provided similar project or service scope of work (minimum of 8500m2) to at least three clients within the past five (5) years; The bidder must provide three (3) reference letters from clients to whom the project or service was delivered or a sworn affidavit indicating the following: (a) The Client’s name, physical address and contact details. (b) Project Scope

• f

work (reflective

• f

minimum of 8500m2) (c) Duration of the project (2) COMPLIANCE DOCUMENT The bidder must have a valid Construction Industry Development Board (CIDB) certificate with not less than rating of GB 6 The Bidder must provide a valid; a) CIDB rating certificate with not less than rating of GB6 (3) TARGETED PREFERENTIAL REQUIREMENTS The bidder must be an SMME (EME/QSE) which is at least 51% black owned with a B - BBEE status Level One (1) or Two (2) The bidder must provide a valid B-BBEE Certificate or a sworn affidavit indicating that the bidder is an SMME (EME/QSE) which is at least 51% black owned with a B -BBEE status Level One (1) or Two (2)

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INSTRUCTION AND EVALUATION CRITERIA

(1)

All qualifying bidders will be required to provide a Proof of Concept (POC) demonstration on the full functionality of its service

• ffering, specifically relating to the requirement in this bid.

(2)

All of the POC requirements must be demonstrated in full.

(3)

POC demonstration of all functional requirements will be evaluated using a “comply”/“not-comply” score.

Technical Proof of Concept Requirement Evaluation

No No Fun unctio ionality ity that t mu must be be de demonstrated Evid vidence and nd evalu luatio ion crit iteria

(will be be us used to

• evaluate

te bi bid) d)

Com

• mply/

ly/Not Com

• mply

ly 1. 1. Acoustical ceiling panels Display manufacturer's technical data for 1200x600x15mm acoustical cosmos needle ceiling units. Sample to display - minimum 150mm x 150mm acoustical panel. 2. 2. Understanding of scope and presentation of project delivery and dependencies Demonstrate in a form of a project plan presentation, with specific timelines, covering all the points as outlined in the scope of work.

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Acceptance of Special Conditions of Contract

ACCEPT ALL LL DO DO NO NOT ACCEPT ALL (1 (1) The he bi bidd dder de decla lares to to ACCEPT ALL the he Spe pecia ial Con

• nditio

ition of f Con

• ntract as sp

specifi fied in n se secti tion 7. 7.2 2 above by indicating with an “X” in the “ACCEPT ALL” column, OR (2 (2) The he bi bidd dder de decla lares to to NO NOT ACCEPT ALL the he Spe pecia ial Con

• nditio

itions of f Con

• ntr

tract t as sp specif ifie ied in n se sectio ion 7. 7.2 2 above by by - (a) Indicating with an “X” in the “DO NOT ACCEPT ALL” column, and; (b (b) Prov

• vid

ide reas ason and pr prop

• posal

l for

• r eac

ach of the he con

• nditi

itions that is s not not accepted. Com

• mments

ts by by bi bidd dder: Prov

• vid

ide reas ason and pr prop

• posal

l for

• r eac

ach of the he con

• nditi

itions not not accepted as pe per the he for

• rmat:

Con

• ndit

itio ion Reference: Reas ason: Prop

• pos
• sal:

l:

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Vendor Br Brie iefi fing Se Sess ssio ion

 80/20 Preferential Point System will be applied during the bid

evaluation

Price and B-BBEE Evaluation

Criteria Points Price 80 Participation goals 20 Total 100

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Original signed bid document, One (1) original file excluding pricing which must be submitted in a separate envelope. One (1) hard copy excluding pricing which must be submitted in a separate envelope. Two (2) electronic copies (on CD/USB) of the bid document and technical/functionality response. Two (2) electronic copies (on CD/USB) of pricing only. Each schedule must be clearly demarcated, indexed and all pages numbered according to the response format.

Submission of bid responses

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Bidders shall be disqualified if they fail to: Bidders must ensure that their tax matters are in order at the time of award, Register on Central Supplier Database Complete questionnaires in full, Submit true and correct information, Fully Comply with mandatory requirements & Comply with prescribed response format,

Disqualification of bids

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Mandatory documents Bidders must ensure that TCC is valid when submitting bid responses, valid for the duration of the contract SBD forms –Failure to complete and sign SBD documents Failure to comply with mandatory requirements shall lead to disqualification Failure to comply with pre qualification evaluation Failure to attend the compulsory briefing session

Disqualification of bids (cont’)

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RFB Closing Date: 21 February 2020 at 11h00am Venue: Pongola

la in in Apollo llo, SIT SITA Head Offic fice, 459 Tsit sitsa St Street, Erasmusklo loof, Pretoria ia.

Bid responses sent by post or courier must reach the tender office at least 36 (thirty six) hours before the closing date to be deposited into the bid box. Late bids will not be considered

Administration

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All queries must be forwarded to Ayanda.Madikizela@sita.co.za; Enquiries and clarification of technical/commercial issues will be accepted not later than 14 February 2020. All questions and answers will be published on the SITA website & E-Tender Portal Website The minutes of the briefing session will be also be uploaded on the SITA Website and E-Tender Portal Website. Please ensure that the attendance register has been signed before you leave, Clearly indicate the name of the bidding company & contact

• details. (the bidder name on the attendance register must be the

same with the bidder to submit the bid response.

Administration (cont’)

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Account Details

 Standard Bank  Account Name: SITA (Pty) Ltd  Account Number: 410298158  Branch number: 012645  Branch Name: Centurion  Ref: Relevant tender/RFB number.  International: Bank Sort Code ZA 012645

Swift Code SBZAZAJJ www.sita.co.za

Thank You Questions & Answers